This document discusses the roles and responsibilities of various agencies in disaster management. It outlines that the major roles of agencies include coordinating between different levels of government, establishing response operations, assessing damage and needs, and coordinating assistance programs. Effective disaster management requires collaboration between agencies, communication, and strategic planning. State and local bodies are responsible for coordinating national policy implementation at local levels as first responders. Philanthropic organizations support emergency relief, prevention, and community development. The media plays a key role in information dissemination before, during, and after disasters. A community-based approach is important for achieving disaster management objectives.

1. UNIT NO - VII
Ascertaining Roles and Responsibilities
By Dr. Dhobale J V
Assistant Professor
IBS, IFHE, Hyderabad.
IBS Hyderabad 1

2. Objectives
 Explain the roles and responsibilities of
agencies.
 Role of state and local bodies and
philanthropic organization.
 Elucidate the impact and role of media during
and after disaster.
 Explain community-based approach to
disaster management.
 The importance of community involvement in
disaster management.
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3. Roles and Responsibilities of Agencies
 The major roles and responsibilities of
agencies working in disaster management are
as follows-
1. To coordinate between national, state and local
personnel.
2. To establish response and recovery operations by
defining roles of specific positions during and after
disaster.
3. To alert, coordinate and direct national agencies
to support the state in identifying and meeting
disaster needs.
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4. Roles and Responsibilities of Agencies
4. To establish an effective communication network
with state and local agencies.
5. To assess disaster needs of local communities.
6. To assess the damage, and identification and
prioritization of needs.
7. To identify the full range of programmes and
resources required to carry out the immediate
response and long-term recovery.
8. To coordinate and monitors assistance
programmes.
9. To advice individuals, families and businesses
concerning available assistance.
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5. Roles and Responsibilities of Agencies
10. To identify staffing and other requirements.
11. To establish an environment of compassion,
assurance, efficiency and expediency in all
disaster-assistance activities.
 The agencies and individuals working
for them know their job and related
aspects about reporting.
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6. Roles and Responsibilities of Agencies
 The role and responsibilities should be
ascertained under the following three
fundamental parameters-
1. Collaboration
2. Communication
3. Strategic planning
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7. Roles and Responsibilities of Agencies
1. Collaboration – is a working practice
where individuals work together to achieve
a common goal.
 Collaboration can help in team building,
communication, conflict resolution, providing
feedback and mentoring.
 For effective collaboration for disaster
management, first, an identification of the
affected population and a joint assessment
of their local capacity and needs are vital.
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8. Roles and Responsibilities of Agencies
1. Collaboration –
 Without collaboration between agencies,
each agency would individually replicate a
similar exercise in a disaster situation.
 All the agencies working in the area of
disaster management should agree on the
basic standards of assistance and services
to avoid the pitfalls of incoherent or missing
standards.
 The agencies should also collaborate for
joint resource mobilization.
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9. Roles and Responsibilities of Agencies
2. Communication -
 Communication is the central and critical
activity of disaster management.
 Roles and responsibilities of each agency
and the specific resources during the
emergency situations were taken care with
the help of communication.
 Agencies must share their goals, mutual
interests, strengths, precincts and
constraints.
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10. Roles and Responsibilities of Agencies
2. Communication -
 This is important in efficient allocation of
responsibilities or areas to the agencies
based on their availability and interest.
 Setting up and maintaining early warning
systems are an integral part of
communication.
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11. Roles and Responsibilities of Agencies
2. Strategic Planning -
 Strategic planning is one of the doctrines of
disaster management.
 To amplify the usefulness of disaster
management exercises, all agencies should
contribute in planning phase.
 Strategic plan allows sharing of talented
personnel for common purposes.
 Pooling of resources amongst the agencies
is very important for effective and efficient
implementation of operations.
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12. International and national Agencies
 National and international agencies play
a significant role during disaster.
 These agencies provides three types of
grants –
1. Individual assistance for individuals,
families, farmers and businesses by
providing loan at cheap rates, grants,
emergency housing, tax relief,
unemployment assistance.
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13. International and national Agencies
 These agencies provides three types of
grants –
2. Public assistance where funds are
provided to restore public systems and
facilities.
3. To increase resilience towards disasters
by reducing vulnerability. (This grant is
usually used for disaster Mitigation).
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14. International and national Agencies
 Grants from Central Government for
state and local governments for
technical assistance, facilities to
personnel, etc.
 The national and international agencies
provides assistance for relief and
rescue work in phases.
 The most pressing needs during or
soon after the disaster are food, rescue,
shelter, communications, etc.
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15. International and national Agencies
 Response involves mobilizing
resources, getting people out of danger,
providing medical services, etc.
 Rebuilding after disaster can take years
to complete.
 National agencies play an active role to
setup transportations, communications,
fire fighting, providing relief packages
and health - medical survives with the
assistance of state and local agencies.
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16. International and national Agencies
 There are mechanisms available with
national and international agencies to
identify initiative required to be taken by
various agencies in the wake of
disaster.
 In India, The ministry of Home Affairs is
the nodal ministry for the management
of relief and response and overall
natural disaster management.
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17. International and national Agencies
 The Department of Agriculture and
cooperation, Ministry of Agriculture is
the nodal ministry for drought
management.
 Other ministries are allocated the
responsibility of providing emergency
support in the case of disasters that fall
in their purview.
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18. International and national Agencies
 In addition, there are decision-making
and standing bodies which are
responsible for disaster management at
the national level in India-
 Union Cabinet, headed by Prime Minister,
The empowered group of ministers,
headed by deputy Prime Minister or the
Home Minister.
 National Crisis management Committee
under the chairmanship of cabinet
Secretary. 18IBS Hyderabad

19. International and national Agencies
 Crisis Management group (CMG), which
works under chairmanship of central Relief
Commissioner.
 Apart from these, certain organizations
having expertise in technical field like
Indian Meteorological Department, Central
Water commission, Building and Material
Promotion Council, Directorate General
Civil Defence to provide specific technical
support.
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20. International and national Agencies
 National Disaster Management Authority
(NDMA) is a national level body specifically
made by the Ministry of home Affairs for
the purpose of Disaster management.
 The national and international agencies
are mainly engaged in strategic-level
planning and arranging resources to
meet the needs of the affected society.
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21. State and Local Bodies
 The primary task of state and local bodies is
to coordinate and monitor the implementation
of the national policy on Disaster
Management.
 The responsibility to handle natural disaster
is a fundamental task of state-level agencies.
 The role of national agencies is supportive
and limited to provide physical and financial
resources.
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22. State and Local Bodies
 At the local levels, Panchayats, town
administration is the focal point for the
implementation of all government plans
and activities.
 As the local-level agencies and
communities are the first responders in
any crisis situation.
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23. Philanthropic Organizations
 An organization that engage in values
of giving and volunteering for the cause
of humanity is a philanthropic
organization (love of humanity).
 The main aim of philanthropic
organizations is –
1. To support emergency relief.
2. Disaster prevention, mitigation and
preparedness.
3. Capacity building of the community and its
development. 23IBS Hyderabad

24. Role of Stakeholders
 Every individual as the national of a
country and also as a citizen of the
world is an important stakeholder of any
disaster management activity.
 The various stakeholder groups are –
1. Social groups.
2. Economic groups.
3. Political groups.
4. Academicians and Researchers.
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25. Impact and role of Media
 The media plays a key role in spreading
essential information to the public before,
during and after disaster.
 Before the disaster, media informs the
general public about the impending disaster
by giving warning.
 When disaster has taken place and efforts to
rescue victims are initiated, the media helps
in disseminating information about the status
victims to the relatives.
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26. Impact and role of Media
 The newspapers and news show the real
situation of the victims and are instrumental in
getting the attention of the authorities towards
the plight of victims.
 They also inform about the lapses in
government machinery and help address the
problems of the affected community.
 Even after disaster, the media play an active
role in getting sponsors for carrying on
rebuilding of critical infrastructures.
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27. Community-Based Approach to
Disaster Management
 The objectives of disaster management can
be achieved if the local community is
supported by state and central agencies.
 Community involvement in disaster
management is achieved by obtaining
feedback and support from the member of
the community.
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28. Review
 Explain the roles and responsibilities of
agencies.
 Role of state and local bodies and
philanthropic organization.
 Elucidate the impact and role of media during
and after disaster.
 Explain community-based approach to
disaster management.
 The importance of community involvement in
disaster management.
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29. Thank You!
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