Time/Self-management Key Concepts Personal Mission Statement: Defining Your Life Goals: Weekly Time Log: Plan: Scheduling: To Do Lists: Set Priorities: 80/20 Rule: “Maynard’s Question”:

1. TIME MANGEMENT WORKSHOP
Presenter:
Dr. Maynard Brusman

2. Time Management Key Concepts
b Personal Mission Statement:
b Defining Your Life Goals:
b Weekly Time Log:
b Plan:
b Scheduling:
b To Do Lists:
b Set Priorities:
b 80/20 Rule:
b “Maynard’s Question”:

3. Time Management Stress Personalities
Your Personality is reflected in the way you
handle time
b PERFECTIONISM:
b PLEASER:
b PROCRASTINATION:

4. SIX SYMPTOMS OF POOR TIME MANAGEMENT
1. Rushing
2. Chronic vacillation between unpleasant alternatives
3. Chronic fatigue, anxiety, anger, short temper,
headaches, depression, over/under eating, alcohol
or drug use, reckless driving, cigarette smoking,
burnout
4. Missed deadlines
5. Insufficient time for self-renewal
self-
6. Sense of being overwhelmed and out of control

5. TEN TIMELY TIPS
1. Create time for regular spiritual, mental and social/ emotional
renewal
2. Learn to say NO!
3. Delegate
4. Institute a Quiet Hour
5. Focus on the A’s
6. Set aside an open door time
7. Set time limit for the papers on your desk
8. Create an Idea Factory
9. Are you an Lark or an Owl?
10.Stay flexible

6. Time Wasters
1. Management by crisis 11. Meetings
2. Telephone interruptions 12. Paperwork
13. Leaving tasks unfinished
3. Inadequate planning
14. Inadequate staff
4. Attempting too much
15. Socializing
5. Drop-in visitors
Drop-
16. Confused responsibility or
6. Ineffective delegation authority
7. Personal disorganization 17. Poor communication
8. Lack of self-discipline
self- 18. Inadequate controls and progress
9. Inability to say no reports
19. Incomplete communication
10. Procrastination
20. Travel

7. HOW TO OVERCOME
PROCRASTINATION
Presented by:
Dr. Maynard Brusman

8. Definition of Procrastination
b Procrastination is the mechanism for
coping with the anxiety associated with
starting or completing any task or decision

9. The Six Signs of Procrastination
1. Does life feel like a long series of obligations that
cannot be met?
2. Are you unrealistic about time?
3. Are you vague about your goals and values?
4. Are you unfulfilled, frustrated, depressed?
5. Are you indecisive and afraid of making a
mistake?
6. Do you have low self esteem and a lack of
assertiveness?

10. Why we Procrastinate
b Procrastination is often a signal of inner
conflict. Habitually postponing important
or necessary tasks can be a way to
sabotage success, avoid imagined failure,
or express resentment of authority.

11. Common problems include:
b Doing quick or easy tasks before those that
are more difficult or time-consuming
time-
b Putting enjoyable activities before things
we don't like doing
b Waiting until the deadline is on top of you
before getting started

12. PRODUCTIVE SELF-TALK
SELF-
Procrastinators Producers
1. “I have to” “I choose to”
2. “I must finish” “When can I start”
3. “This is so big” “I can take one
small step”
4. “I must be perfect” “I can be human”
5.”I don’t have time to play” “I must take time
to play”

13. ONE DOZEN WAYS TO OVERCOME
PROCRASTINATION
1. Practice telling time
2. Learn to use little bits of time
3. Allow for interruptions
4. Make a commitment to someone else
5.Give yourself a pep-talk
pep-
6.Clarify

14. ONE DOZEN WAYS TO OVERCOME
PROCRASTINATION
7. Take a stimulus change or a rest break
8. Reward yourself for task completion
9. Remember, “Nothing is either good or bad,
but thinking makes it so”
10. Plan for pleasure
11. Identify personal prime time
12. Join the Procrastinators Club of America
111 Broad-Locust Building
Broad-
Philadelphia, Pennsylvania 19102

15. ONE DOZEN WAYS TO OVERCOME
PROCRASTINATION
7. Take a stimulus change or a rest break
8. Reward yourself for task completion
9. Remember, “Nothing is either good or bad,
but thinking makes it so”
10. Plan for pleasure
11. Identify personal prime time
12. Join the Procrastinators Club of America
111 Broad-Locust Building
Broad-
Philadelphia, Pennsylvania 19102

16. Quadrant Approach to
Time Management
U RG EN T N O T U R G EN T
D e a d lin e s P la n n in g & o r g a n iz a tio n
C r is e s P u r s u in g b ig id e a s
P u ttin g o u t fir e s P e r s o n a l & p r o f. G r o w th
Som e Fed X I II R e la tio n s h ip b u ild in g
In te rru p tio n s III IV R e a d in g ju n k m a il
S o m e p h o n e c a lls M o st TV
S o m e m e e tin g s S o m e p h o n e c a lls
S o m e fa x e s & F e d X B u s y w o rk
“Important things are seldom urgent and urgent
things are seldom important”
Brian Tracy
Time Management Expert

17. The Unschedule

18. Dr.
Dr. Maynard Brusman
Consulting Psychologist & Executive Coach
Working Resources
P .O. Box 471525 San Francisco, California 94147
Tel: 415-546-1252
415-546-
E-mail: mbrusman@workingresources.com
Web Site: http://www.workingresources.com
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