The document discusses effective time management. It provides advice on setting clear objectives, prioritizing tasks, dealing with obstacles like interruptions, and saying no. Specific tips include making daily plans, examining results, prioritizing tasks using the "4 D's" of do, delegate, delay, delete. It also recommends focusing on one task at a time without interruptions to improve productivity.

1. Effective Time Management.
Sabu.VU,
sabuvayalarikil@gmail.com
MBA, DMS (HMA)

2. The most effective way to live reasonably is every
morning to make a plan of one's day and every night to
examine the results obtained” Alexis carrel
Alexis carrel
Born: June 28, 1873, Sainte-Foy-lès-Lyon, France
Died: November 5, 1944, Paris, France
Education: University of Lyon
Books: Man, The Unknown, Reflections on Life - Scholar's Choice Edition
Awards: Nobel Prize in Physiology or Medicine

3. Time Management Advantage
• Efficient
• Successful
• Healthy

4. Obstacles Of Time Management
 Unclear objectives ,
 Disorganization ,
 Inability to say “no”
 Interruptions ,
 More interruptions ,
 Stress and fatigue ,
 All work and no play ,
 Periods of inactivity
 Too many things at once

5. •Unclear objectives – It’s hard to hit a target with your eyes closed, and it’s
just as hard to accomplish something when you aren’t exactly clear about
what you want to achieve
•Disorganization – It’s easy to see when your desk is too messy, but
sometimes you have to step back and ask yourself if you are taking an
organized approach in completing all of your tasks
•Inability to say “no” – We all want to be as helpful as we can when others
need us, but this can mean taking time away from other priorities to do
something we may not have planned

6. •Interruptions – Many times we are in the middle of accomplishing
something really important and the telephone rings. These calls can not only
take you away from your task, but sometimes they interrupt your train of
thought and you can’t return to where you were without retracing your steps
•More interruptions – We all like to visit with others, but conversations at
inappropriate times can cost us time when we have to stop what we are doing
and redirect ourselves from our plans
•Periods of inactivity – As much as we think we are busy, there are times in
our day when we are not really doing anything. Recognizing and making use
of these times can have a positive effect on our efforts

7. What can we do?
 Recognize that obstacles exist,
 Employ strategies to overcome.
 Identify them.

8. Set Effective Goal….,
 Specific
 Measurable
 Achievable
 Realistic
 Time-based

9. •Specific – When a goal is too vague, you may never know how to reach it or even when you have reached
it. Make sure that you know exactly what you hope to achieve
•Measurable – When you have a goal that is measurable, you will know how far you have to go to reach
the goal, and when you get there
•Achievable – It is commendable to set your sights high, but sometimes we try to accomplish more than
we can actually do. Training and certifying ten Certified Guiding Lions in your district in one year may or
may not be achievable at this time for a number of reasons. Your goals should be such that, if you “extend
yourself” you can just reach them.
•Realistic – Can you establish a program in your district to help everyone with vision problems? It is
certainly a worthwhile goal, but it may not be realistic at this time. It might be better to work on setting up
a program with schools to provide vision testing and eyeglasses for disadvantaged children.
•Time-based – Most of the goals that you establish in your position as a Lions leader will not be long-term.
It is important to set time guidelines for your goals, so that you can keep track of your progress as you are
going along and can be alert to when you are falling behind schedule.

10. 4 “D” Prioritize
• Do
• Delegate
• Delay
• Delete

11. Do – Determine from the list the things you think are most important to accomplish, and are things you
should do yourself.
•Delegate – Remember that there many Lions within your district with skills, experience, and motivation
to carry out a wide variety of tasks. A truly effective district governor understands that real leaders do not
try to accomplish everything themselves and recognizes that some things are better handled by others.
Delegating not only frees up your time for other things, it ensures that resources are used wisely and that
Lions who want to help are motivated and involved.
•Delay until another time – Some things can wait. The danger is delaying too many things until deadlines
are near. The best policy here is to consider when things are due, how long it will take to accomplish
them, and what your current workload will allow. For instance, registrations and request forms that are
not yet due could be sent to LCI earlier if you have time. It makes sense to delay things that are not due
when your are “overburdened” and to accomplish them ahead of time when you can.
•Delete – If you have set goals using the guidelines we mentioned earlier, you may recognize that some
of them are not achievable or realistic, or that they are just not important. A good leader knows when to
concentrate on the important and eliminate the rest.

12. 1. Address the urgent
2. Accomplish what you can early
3. Attach deadlines to things you delay
3 “A” Prioritize
•Address the urgent – Take care of things with short-term consequences as soon as possible.
•Accomplish what you can early – Reports, registrations, requests that can be handled early should come
next. Don’t put off until tomorrow what you can do today.
•Attach deadlines to things you delay – When you have determined that something can definitely wait,
don’t just toss it aside until later. Establish a deadline for the task in your schedule, and make a note to
remind you to begin working on it.

13. When to say “NO”
 You can’t do everything.
 Don’t undertake things you can’t complete.
 Remain consistent to your goals.

14. Concentrate on the task at hand
• Focus on your goal,
• Tune out interruptions.

15. •Focus on your goal – You may have many commitments and many concerns, but you will
accomplish more when you keep focused on the one task you are performing at the moment
•Tune out interruptions – You will find your concentration is at its highest level when you can
set aside times during the day when you will not answer the phone or schedule visitors. You
can’t isolate yourself all of the time, but by avoiding interruptions for specific periods of time,
you may find you can accomplish tasks successfully in far less time than you anticipated. When
you must respond to phone calls, be assertive in minimizing interruptions by asking if you can
call back at another time or meet another day.