SlideShare a Scribd company logo
                   TIME MANAGEMENT BY: AMLAN ROYCHOWDHURY
HOW DO WE DEFINE, “TIME”  WHAT ARE ITS CHARACTERESTICS
          DEFINATION OF  “TIME” MEASURE OF UNITS EQUAL OPPURTUNITY--- EVERYONE GETS THE SAME AMOUNT EVERYDAY. UNUSUAL COMMODITY. FEELS LIKE IT PASSES AT VARYING SPEED, (BUT ACTUALLY IT DOESN’T).
NOW WHAT DO WE ACTUALLY KNOW ABOUT “TIME MANAGEMENT”????
           TIME  MANAGEMENT
AN IMPORTANT ASPECT……. An important aspect of TIME MANAGEMENT  is to plan ahead.  The first step in efficient time management is to organize the workspace or home.
DEFINATION OF TIME MANAGEMENT Time management is the art of arranging, organizing, scheduling, and budgeting one’s time for the purpose of generating more effective work and productivity. Time management is the act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoringorganizing, scheduling, and prioritizing.
Gives us a chance to decide on how to spend a valuable resource. Allows us to get the most out of the least. Helps us organize and learn how to spend time productively.
    YOU NEED TO KNOW THAT……. LEARNING TIME MANAGEMENT METHODS IS A SKILL NO DIFFERENT THAN LEARNING TO SPEAK ANOTHER LANGUAGE OR FIGURING OUT HOW TO WORD PROCESS!! IF YOU WANT TO GET BETTER AT IT, YOU CAN.
ARE YOU ALL A GOOD  TIME MANAGER???
CHARACTERISTICS OF A GOOD TIME MANAGER
GOOD TIME MANAGERS. Plan for the unplanned. Follow a schedule that can adapt to changes. Get the important things done first. They are productive. Can do multi tasking. Have their short and long term goals in mind. May keep a daily,weekly and a monthly schedule.
B R E A K…..
WHAT ARE THE METHODS OF TIME MANAGEMENT Realize that time management is a myth…………… No matter how organized we are, there are always only 24 hours in a day. Time doesn't change. All we can actually manage is ourselves and what we do with the time that we have.
Each night write on a 3x6 the 6 most important tasks you have to do tomorrow. Number them in the order of importance. First thing in the morning look at the task listed as most important and start working on it until it is finished. Then tackle item no 2 then 3 and so on. Don’t worry if you have completed only 2 or 3 items on the list.You have completed the most important task. Each night write a new 3x5 card for next day
First. Find out where you're wasting time. Many of us are prey to time-wasters that steal time we could be using much more productively. what are your time-bandits? do you spend too much time 'net surfing, reading email, or making personal calls?
Tracking Daily Activities explains how to track your activities so you can form a accurate picture of what you actually do, the first step to effective time management.
TRACKING DAILY ACTIVITIES
 LETS TAKE A QUESTIONAIRE   1
SCORE INTERPRETATION 46-75 You're managing your time very effectively!  31-45 You're good at some things, but there's room for improvement elsewhere. Focus on the serious issues, and you'll most likely find that work becomes much less stressful. 15-30 Ouch. The good news is that you've got a great opportunity to improve your effectiveness at work, and your long term success! However, to realize this, you've got to fundamentally improve your time management skills.
GOAL SETTING (Questions 6, 10, 14, 15) To start managing time effectively, you need to set goals. When you know where you're going, you can then figure out what exactly needs to be done, in what order. Without proper goal setting, you'll fritter your time away on a confusion of conflicting priorities. People tend to neglect goal setting because it requires time and effort. What they fail to consider is that a little time and effort put in now saves an enormous amount of time, effort and frustration in the future.
TREASURE MAPPING  Visualizing your goal for greater achievement When you want to achieve something really badly, have you ever tried closing your eyes and imagining yourself "there"? You touch it, feel it and see it clearly. You scan every detail in your mind's eye. This is a powerful and important technique for motivating yourself and building the self-confidence needed to achieve your goals. Yet when you open your eyes, the vivid image start fades, and it can take real concentration to recreate your visualization each time you want some inspiration. What if you could keep hold of that vivid image and refer to it when ever you need a little motivation, or a reminder of what you are working towards?                                                                               -----2
--1 It’s a very simple but effective idea: Treasure Mapping involves creating a physical representation or collage of what you want to achieve. It acts as a constant reminder and representation of your goals. And so it intensifies the effects of visualization, which acts on your subconscious mind to motivate and encourage you towards achieving those goals
PRIORITIZATION (Questions 1, 4, 8, 9, 13, 14, 15) Prioritizing what needs to be done is especially important. Without it, you may work very hard, but you won't be achieving the results you desire because what you are working on is not of strategic importance. Most people have a "to-do" list of some sort. The problem with many of these lists is they are just a collection of things that need to get done. There is no rhyme or reason to the list and, because of this, the work they do is just as unstructured. So how do you work on To Do List tasks – top down, bottom up, easiest to hardest? To work efficiently you need to work on the most important, highest value tasks. This way you won't get caught scrambling to get something critical done as the deadline approaches
ACTION PRIORITY MATRIX  OR  THE URGENT/IMPORTANT MATRIX Using time effectively, not just efficiently Important activities have an outcome that leads to the achievement of your goals. Urgent activities demand immediate attention, and are often associated with the achievement of someone else's goals. Urgent activities are often the ones we concentrate on. These are the "squeaky wheels that get the grease." They demand attention because the consequences of not dealing with them are immediate. The Urgent/Important Matrix is a useful tool for thinking about this.                                                                                                             --2
HOW TO USE THE MATRIX The first step is to list all the activities and projects you feel you have to do. Try to include everything that takes up your time at work, however unimportant. Next, assign importance to each of the activities – you can do this on, say, a scale of 1 to 5: remember, this is a measure of how important the activity is in helping you meet your goals and objectives. Try not to worry about urgency at this stage, as this helps get to the true importance. Once you have assigned importance to each activity, evaluate the urgency of each activity. As you do this, you can plot the listed items on the matrix according to the assigned importance and urgency. Now study the matrix using the strategies described below to schedule your priorities
Strategies for Different Quadrants of the Matrix Urgent and ImportantThere are two distinct types of urgent and important activities: Ones that you could not foresee, and others that you have left to the last minute. You can avoid the latter by planning ahead and avoiding procrastination. Issues and crises, on the other hand, cannot always be foreseen or avoided. Here, the best approach is to leave some time in your schedule to handle unexpected issues and unplanned important activities. And if a major crisis arises, some other activity may have to be rescheduled. If this happens, identify which of you urgent-important activities could have been foreseen and think about how you could schedule similar activities ahead of time, so they do not become urgent                                                                                                 --2
Strategies for Different Quadrants of the Matrix  2 Urgent and Not ImportantUrgent but not important activities are things that stop you achieving your goals, and prevent you from completing your work. Ask yourself whether these tasks can be rescheduled, or whether someone else could do them. A common source of such interruptions is from other people in your office. Sometimes it's appropriate to say "No" to people, or encourage them to solve the problem themselves. Alternatively, try allocating time when you are available so that people only interrupt you at certain times (a good way of doing this is to schedule a regular meeting so that all issues can be dealt with at the same time.) By doing this, you'll be able to concentrate on your important activities for longer periods of time.                                                                                           --3
Strategies for Different Quadrants of the Matrix  3 Not Urgent, but ImportantThese are the activities that help you achieve your personal and professional goals, and complete important work. Make sure that you have plenty of time to do these things properly, so that they do not become urgent. And remember to leave enough time in your schedule to deal with unforeseen problems. This will maximize your chances of keeping on schedule, and help you avoid the stress of work becoming more urgent that necessary.                                                                             4
Strategies for Different Quadrants of the Matrix   4 Not Urgent and Not ImportantThese activities are just a distraction, and should be avoided if possible. Some can simply be ignored. Others are activities that other people may want you to do, but they do not contribute to your own desired outcomes. Again, say "No" politely and firmly if you can. If people see you are clear about your objectives and boundaries, they will often not ask you to do "not important" activities in the future.
MANAGING INTERRUPTIONS (Questions 5, 9, 11, 12) Having a plan and knowing how to prioritize it is one thing. The next issue is knowing what to do to minimize the interruptions you face during your day. It is widely recognized that managers get very little uninterrupted time to work on their priority tasks. There are phone calls, information requests, questions from employees, and a whole host of events that crop up unexpectedly. Some do need to be dealt with immediately, but others need to be managed.
HOWEVER……….VERY IMPORTANT However, some jobs need you to be available for people when they need help – interruption is a natural and necessary part of life. Here, do what you sensibly can to minimize it, but make sure you don't scare people away from interrupting you when they should.
LETS TAKE A QUESTIONAIRE  2
SCORE INTERPRETATION 46-75 Good news! You're not a systematic procrastinator! If you do, however, occasionally catch yourself procrastinating over something, follow the link below for tips on dealing with this. 31-45 You're a mild procrastinator. You need to understand better why you procrastinate - there are several reasons, for it, and more than one may apply to you. And you need to learn the steps you can take to stop doing it. Click the link below for more information. 15-30 You're a procrastinator, and it's not something to be proud of. It means that you miss deadlines and waste a lot of time. As a result, your boss is not getting from you what you're capable of delivering, and he or she is probably very frustrated with this. Follow the link below to to find out why you're doing this, and how you can stop it.
PROCRASTINATION What is Procrastination? In a nutshell, you procrastinate when you put off things that you should be focusing on right now, usually in favor of doing something that is more enjoyable or that you’re more comfortable doing. According to psychologist Professor Clarry Lay, a prominent writer on procrastination, procrastination occurs when there’s “a temporal gap between intended behavior and enacted behavior.” That is, procrastination is occurring when there’s a significant time period between when people intend to do a job, and when they actually do it.                                 --2
PROCRASTINATION  (Questions 2, 10, 12) "I'll get to it later" has led to the downfall of many a good employee. After too many "laters" the work piles up so high that any task seems insurmountable. Procrastination is as tempting as it is deadly. The best way to beat it is to recognize that you do indeed procrastinate. Then you need to figure out why. Perhaps you are afraid of failing? (And some people are actually afraid of success!) Once you know why you procrastinate then you can plan to get out of the habit. Reward yourself for getting jobs done, and remind yourself regularly of the horrible consequences of not doing those boring tasks
HOW TO OVERCOME PROCRASTINATION Step 1: Recognize That You're Procrastinating Here are some useful indicators that will help you know when you’re procrastinating: Filling your day with low priority tasks from your To Do List. Reading e-mails several times without starting work on them or deciding what you’re going to do with them. Sitting down to start a high-priority task, and almost immediately going off to make a cup of coffee. Leaving an item on your To Do list for a long time, even though you know it's important. Regularly saying "Yes" to unimportant tasks that others ask you to do, and filling your time with these instead of getting on with the important tasks already on your list. Waiting for the “right mood” or the “right time” to tackle the important task at hand.
-2 Step 2: Work Out WHY You're Procrastinating Why you procrastinate can depend on both you and the task. But it's important to understand which of the two is relevant in a given situation, so that you can select the best approach for overcoming your reluctance to get going. One reason for procrastination is that people find a particular job unpleasant, and try to avoid it because of that. Most jobs have unpleasant or boring aspects to them, and often the best way of dealing with these is to get them over and done with quickly, so that you can focus on the more enjoyable aspects of the job.
Surprisingly, perfectionists are often procrastinators, as they can tend to think "I don't have the right skills or resources to do this perfectly now, so I won't do it at all."
-3 Step 3: Adopt Anti-Procrastination Strategies Procrastination is a habit – a deeply ingrained pattern of behavior. That means that you won’t just break it overnight.  Habits only stop being habits when you have persistently stopped practicing them, so use as many approaches as possible to maximize your chances of beating procrastination. Some tips will work better for some people than for others, and for some tasks than others. And, sometimes, you may simply need to try a fresh approach to beat the “procrastination peril”!
SCHEDULING (Questions 3, 7, 12) Much of time management comes down to effective scheduling of your time. When you know what your goals and priorities are, you then need to know how to go about creating a schedule that keeps you on track, and protects you from stress. This means understanding the factors that affect the time you have available for work. You not only have to schedule priority tasks, you have to leave room for interruptions, and contingency time for those unexpected events that otherwise wreak chaos with your schedule. By creating a robust schedule that reflects your priorities and well as supports your personal goals, you have a winning combination: One that will allow you to control your time and keep your life in balance
EFFECTIVE SCHEDULING     1 Scheduling is best done on a regular basis, for example at the start of every week or month. Go through the following steps in preparing your schedule: Start by identifying the time you want to make available for your work. This will depend on the design of your job and on your personal goals in life. Next, block in the actions you absolutely must take to do a good job. These will often be the things you are assessed against. For example, if you manage people, then you must make time available for dealing with issues that arise, coaching, and supervision. Similarly, you must allow time to communicate with your boss and key people around you. While people may let you get away with 'neglecting them' in the short-term, your best time management efforts will surely be derailed if you do not set aside time for those who are important in your life
EFFECTIVE SCHEDULING   2 Review your To Do List, and schedule in the high-priority urgent activities, as well as the essential maintenance tasks that cannot be delegated and cannot be avoided. Next, block in appropriate contingency time. You will learn how much of this you need by experience. Normally, the more unpredictable your job, the more contingency time you need. The reality of many people's work is of constant interruption: Studies show some managers getting an average of as little as six minutes uninterrupted work done at a time. Obviously, you cannot tell when interruptions will occur. However, by leaving space in your schedule, you give yourself the flexibility to rearrange your schedule to react effectively to issues as they arise. What you now have left is your "discretionary time": the time available to deliver your priorities and achieve your goals.
THE TO DO LIST Now that you all are aware of the type of respondent you all are, having now some knowledge of the Urgent / Important matrix, and the art of scheduling your activities, will it be very difficult to make a TO DO LIST ?
-2  THE TO DO LIST   As mentioned earlier, now sit with your 3x5 card at night and write down the things you need to do tomorrow. Then label each task as A B or C A’s on your list are those things that are most important to you. Incomplete assignments or jobs needing completion. B’s on your list are important, but are less than you’re A’s. Someday the B’s can become A’s
--3   THE TO DO LIST The B’s are very important but are not very urgent ( U / I Matrix ) C’s do not require immediate attention. These tasks are often small and easy jobs. Schedule appropriate times for all the A’s TAKE CONTROL OF YOUR TIME AND LIFE
NOW, THE PROCESS PLAN: Specify what goals you want to achieve. Visualize the end result, break large goals into weakly and daily priorities. Be prepared for interruptions and handle them calmly. ORGANIZE: Your activities to achieve your goals, use project boards and organize your work space.
NOW  THE PROCESS DIRECT: Use positive reinforcement to motivate yourself. EVALUATE: Monitor your attitude and behavior. Track your accomplishment.
WHERE IS  MY CHOICE TIME ? Essentially, your time frame, ie 24 hours minus your commitments = your choice time.  Each time frame consists of three types of activities Whether it's a day, week, month, term or year, each time frame can be broken down into three parts:                                                             -2
WHERE IS  MY CHOICE TIME Scheduled ‘have-to’ activities. Working hours, commuting, classes, meetings, appointments and other routine commitments can all be defined or at least estimated. Unscheduled ‘have-to’ activities. The time available here is defined by what’s left after you’ve accounted for your scheduled activities. Sleeping, eating, family responsibilities, domestic chores and personal care all have to be done, but you decide the extent. Unscheduled ‘want-to’ activities. Whatever time is available after your scheduled and unscheduled obligations have been met. How you use this time is entirely up to you.
SPECIFICALLY FOR STUDENTS Get OFF that damn PHONE Learn to say NO Avoid noise distraction Notice and be alert of the fact that how you misuse your time. CHANGE YOUR HABBITS. Set realistic goals. Pay attention to your attention. ARE YOU FOCUSSING?
-2           SPECIFICALLY FOR STUDENTS                              Study the difficult or the boring subject FIRST Use waiting time, like waiting for a bus etc. Use a regular study area, at home and at your institution. ASK: Am I doing the most important or the urgent work first. Get your priorities right. If a task is difficult and hard , GET STARTED. Half the battle is won.
 -3  SPECIFICALLY FOR STUDENTS Schedule time for errands and fun Start your projects early rather than waiting till the last minute. At the end of the day, ASK. Can I do just one more thing? This way you increase your productivity. Allow flexibility in your schedules. ALWAYS BE AWARE OF THE TIME THAT YOU ARE WASTING.
 -4  SPECIFICALLY FOR STUDENTS Chunking: What do we mean by it ? It means that you study for a set period of time. Pay attention to your focus and concentration. When you start to loose the focus on your study that is the time to take short micro breaks. Breaks are important for relaxation of mind and your eyes.

More Related Content

What's hot

Time management by samavia
Time management by samaviaTime management by samavia
Time management by samavia
samavia munir
 
Time management
Time managementTime management
Time management
YashAdulkar
 
Effective time management
Effective time managementEffective time management
Effective time management
KomilSinghal
 
Time management
Time managementTime management
Time management
PRIYA PATIL
 
Time Management
Time ManagementTime Management
Time Management
Yuan Hui Teoh
 
Time Management
Time ManagementTime Management
Time Management
Nikhil Dhiman
 
Time Managment
Time ManagmentTime Managment
Time Managment
Sam Asady
 
TIME MANAGEMENT
TIME MANAGEMENTTIME MANAGEMENT
TIME MANAGEMENT
Ian McKie
 
Time management
Time managementTime management
Time management
Arvind Rai
 
Effective Time Management Strategies
Effective Time Management StrategiesEffective Time Management Strategies
Effective Time Management Strategies
Lawrence Fine
 
Time management
Time  managementTime  management
Time management
Sridhar Angara
 
Time management
Time managementTime management
Time management
Sachin Joshi
 
10 Time Management Tips - PART 1
10 Time Management Tips - PART 110 Time Management Tips - PART 1
10 Time Management Tips - PART 1
Linda Hauck
 
Time management
Time managementTime management
Time management
MOHAMMED IMRAN
 
Time management presentation.
Time management presentation.Time management presentation.
Time management presentation.
serkanredhill
 
Time management hacks
Time management hacksTime management hacks
Time management hacks
Rajesh Soundararajan
 
Time Management
Time ManagementTime Management
Time Management
Keshini Govender
 
Time management
Time managementTime management
Time management
Saurabh Pansari
 
how to manage you time
how to manage you timehow to manage you time
how to manage you time
Maurya SirReddy
 
Effective time management
Effective time managementEffective time management
Effective time management
Clara Novy
 

What's hot (20)

Time management by samavia
Time management by samaviaTime management by samavia
Time management by samavia
 
Time management
Time managementTime management
Time management
 
Effective time management
Effective time managementEffective time management
Effective time management
 
Time management
Time managementTime management
Time management
 
Time Management
Time ManagementTime Management
Time Management
 
Time Management
Time ManagementTime Management
Time Management
 
Time Managment
Time ManagmentTime Managment
Time Managment
 
TIME MANAGEMENT
TIME MANAGEMENTTIME MANAGEMENT
TIME MANAGEMENT
 
Time management
Time managementTime management
Time management
 
Effective Time Management Strategies
Effective Time Management StrategiesEffective Time Management Strategies
Effective Time Management Strategies
 
Time management
Time  managementTime  management
Time management
 
Time management
Time managementTime management
Time management
 
10 Time Management Tips - PART 1
10 Time Management Tips - PART 110 Time Management Tips - PART 1
10 Time Management Tips - PART 1
 
Time management
Time managementTime management
Time management
 
Time management presentation.
Time management presentation.Time management presentation.
Time management presentation.
 
Time management hacks
Time management hacksTime management hacks
Time management hacks
 
Time Management
Time ManagementTime Management
Time Management
 
Time management
Time managementTime management
Time management
 
how to manage you time
how to manage you timehow to manage you time
how to manage you time
 
Effective time management
Effective time managementEffective time management
Effective time management
 

Viewers also liked

Schedule change request form
Schedule change request formSchedule change request form
Schedule change request formjoshjones86
 
What is Mental Toughness ?
What is Mental Toughness ?What is Mental Toughness ?
What is Mental Toughness ?
England & Wales Cricket Board (ECB)
 
Change Your Habits, Change Your Life
Change Your Habits, Change Your LifeChange Your Habits, Change Your Life
Change Your Habits, Change Your Life
Bob Proctor
 
Choose Your Habits, Change Your Life: IGNITE #skITSummit2015
Choose Your Habits, Change Your Life: IGNITE #skITSummit2015Choose Your Habits, Change Your Life: IGNITE #skITSummit2015
Choose Your Habits, Change Your Life: IGNITE #skITSummit2015
Vicki Davis
 
Time managment and leadership skills
Time managment and leadership skillsTime managment and leadership skills
Time managment and leadership skills
Rajaneesh Itikala
 
Conflict management
Conflict managementConflict management
Conflict management
Mohammad Tawfik
 
Leadership Training - Time Management
Leadership Training - Time ManagementLeadership Training - Time Management
Leadership Training - Time Management
cmuchata
 
New Time Management power point presentation
New Time Management power point presentationNew Time Management power point presentation
New Time Management power point presentation
Shibani123
 
Directions of Communications
Directions of CommunicationsDirections of Communications
Directions of Communications
Ace25 G
 
Hrm 106 facilities and equipments
Hrm 106 facilities and equipmentsHrm 106 facilities and equipments
Hrm 106 facilities and equipments
Kristel Laurenciano
 
Lab equipment ppt
Lab equipment pptLab equipment ppt
Lab equipment ppt
Allison Hankinson
 
Banquet Personnel Manager, Supervisor and Captain
Banquet Personnel Manager, Supervisor and CaptainBanquet Personnel Manager, Supervisor and Captain
Banquet Personnel Manager, Supervisor and Captain
Czarina Guillermo
 
Meal planning
Meal planningMeal planning
Meal planning
Den Osmena
 
Time management
Time management Time management
Time management
Tiffany Chichester-Gilkes
 
Time management
Time managementTime management
Time management
Shamsudheen Mk
 
Time management ppt
Time management pptTime management ppt
Time management ppt
shukla1986
 
Table etiquette
Table etiquetteTable etiquette
Table etiquette
Carmela Domocmat
 
Types of communication
Types of communicationTypes of communication
Types of communication
tanujkumarhsb
 
3 Easy Ways To Boost Mental Toughness
3 Easy Ways To Boost Mental Toughness3 Easy Ways To Boost Mental Toughness
3 Easy Ways To Boost Mental Toughness
7 Figure Automation
 
Kitchen tools and equipment
Kitchen tools and equipmentKitchen tools and equipment
Kitchen tools and equipment
Jonel Ascutia
 

Viewers also liked (20)

Schedule change request form
Schedule change request formSchedule change request form
Schedule change request form
 
What is Mental Toughness ?
What is Mental Toughness ?What is Mental Toughness ?
What is Mental Toughness ?
 
Change Your Habits, Change Your Life
Change Your Habits, Change Your LifeChange Your Habits, Change Your Life
Change Your Habits, Change Your Life
 
Choose Your Habits, Change Your Life: IGNITE #skITSummit2015
Choose Your Habits, Change Your Life: IGNITE #skITSummit2015Choose Your Habits, Change Your Life: IGNITE #skITSummit2015
Choose Your Habits, Change Your Life: IGNITE #skITSummit2015
 
Time managment and leadership skills
Time managment and leadership skillsTime managment and leadership skills
Time managment and leadership skills
 
Conflict management
Conflict managementConflict management
Conflict management
 
Leadership Training - Time Management
Leadership Training - Time ManagementLeadership Training - Time Management
Leadership Training - Time Management
 
New Time Management power point presentation
New Time Management power point presentationNew Time Management power point presentation
New Time Management power point presentation
 
Directions of Communications
Directions of CommunicationsDirections of Communications
Directions of Communications
 
Hrm 106 facilities and equipments
Hrm 106 facilities and equipmentsHrm 106 facilities and equipments
Hrm 106 facilities and equipments
 
Lab equipment ppt
Lab equipment pptLab equipment ppt
Lab equipment ppt
 
Banquet Personnel Manager, Supervisor and Captain
Banquet Personnel Manager, Supervisor and CaptainBanquet Personnel Manager, Supervisor and Captain
Banquet Personnel Manager, Supervisor and Captain
 
Meal planning
Meal planningMeal planning
Meal planning
 
Time management
Time management Time management
Time management
 
Time management
Time managementTime management
Time management
 
Time management ppt
Time management pptTime management ppt
Time management ppt
 
Table etiquette
Table etiquetteTable etiquette
Table etiquette
 
Types of communication
Types of communicationTypes of communication
Types of communication
 
3 Easy Ways To Boost Mental Toughness
3 Easy Ways To Boost Mental Toughness3 Easy Ways To Boost Mental Toughness
3 Easy Ways To Boost Mental Toughness
 
Kitchen tools and equipment
Kitchen tools and equipmentKitchen tools and equipment
Kitchen tools and equipment
 

Similar to Time management

Introduction To Time Management
Introduction To Time ManagementIntroduction To Time Management
Introduction To Time Management
Peter Mackechnie
 
Time management
Time managementTime management
Time management
aqomismo
 
Managing your time effectively
Managing your time effectivelyManaging your time effectively
Managing your time effectively
Mohit Singla
 
7. Time Management
7. Time Management7. Time Management
7. Time Management
EMRANUL HAQUE
 
LinkedIn Time + Attention Management
LinkedIn Time + Attention ManagementLinkedIn Time + Attention Management
LinkedIn Time + Attention Management
Jen Lenfestey
 
INDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptxINDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptx
JananiHepta
 
Time management by Paiman
Time management by PaimanTime management by Paiman
Time management by Paiman
Paiman Malik
 
Time Management.pdf
Time Management.pdfTime Management.pdf
Time Management.pdf
georgyvarghese8
 
LW Time Management.pptx
LW Time Management.pptxLW Time Management.pptx
LW Time Management.pptx
TimBee1
 
Strategic Time Management _Emranul haque
Strategic Time Management _Emranul haqueStrategic Time Management _Emranul haque
Strategic Time Management _Emranul haque
EMRANUL HAQUE
 
Get it out of your head presentation
Get it out of your head presentationGet it out of your head presentation
Get it out of your head presentation
fbarba21
 
Time Management LW.pptx
Time Management LW.pptxTime Management LW.pptx
Time Management LW.pptx
TimBee1
 
Time management
Time managementTime management
Time management
Aarish Shahab
 
Time Management
Time ManagementTime Management
Time Management
propeltraining
 
Prioritizing
PrioritizingPrioritizing
Prioritizing
Celmarie Luna
 
Time management by_ramesh_kundu
Time management by_ramesh_kunduTime management by_ramesh_kundu
Time management by_ramesh_kundu
Ramesh Kundu
 
Time management
Time managementTime management
Time management
Sandeep Govindan
 
Time management Workshop handouts
Time management Workshop handoutsTime management Workshop handouts
Time management Workshop handouts
Dr Ghaiath Hussein
 
Time Management Mastering the Art of Productivity.pdf
Time Management Mastering the Art of Productivity.pdfTime Management Mastering the Art of Productivity.pdf
Time Management Mastering the Art of Productivity.pdf
RainbowWorld2
 
Urgent Vs Important
Urgent Vs ImportantUrgent Vs Important
Urgent Vs Important
Self Creation
 

Similar to Time management (20)

Introduction To Time Management
Introduction To Time ManagementIntroduction To Time Management
Introduction To Time Management
 
Time management
Time managementTime management
Time management
 
Managing your time effectively
Managing your time effectivelyManaging your time effectively
Managing your time effectively
 
7. Time Management
7. Time Management7. Time Management
7. Time Management
 
LinkedIn Time + Attention Management
LinkedIn Time + Attention ManagementLinkedIn Time + Attention Management
LinkedIn Time + Attention Management
 
INDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptxINDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptx
 
Time management by Paiman
Time management by PaimanTime management by Paiman
Time management by Paiman
 
Time Management.pdf
Time Management.pdfTime Management.pdf
Time Management.pdf
 
LW Time Management.pptx
LW Time Management.pptxLW Time Management.pptx
LW Time Management.pptx
 
Strategic Time Management _Emranul haque
Strategic Time Management _Emranul haqueStrategic Time Management _Emranul haque
Strategic Time Management _Emranul haque
 
Get it out of your head presentation
Get it out of your head presentationGet it out of your head presentation
Get it out of your head presentation
 
Time Management LW.pptx
Time Management LW.pptxTime Management LW.pptx
Time Management LW.pptx
 
Time management
Time managementTime management
Time management
 
Time Management
Time ManagementTime Management
Time Management
 
Prioritizing
PrioritizingPrioritizing
Prioritizing
 
Time management by_ramesh_kundu
Time management by_ramesh_kunduTime management by_ramesh_kundu
Time management by_ramesh_kundu
 
Time management
Time managementTime management
Time management
 
Time management Workshop handouts
Time management Workshop handoutsTime management Workshop handouts
Time management Workshop handouts
 
Time Management Mastering the Art of Productivity.pdf
Time Management Mastering the Art of Productivity.pdfTime Management Mastering the Art of Productivity.pdf
Time Management Mastering the Art of Productivity.pdf
 
Urgent Vs Important
Urgent Vs ImportantUrgent Vs Important
Urgent Vs Important
 

More from Amlan Roychowdhury

Conflict management
Conflict  managementConflict  management
Conflict management
Amlan Roychowdhury
 
Meditation
MeditationMeditation
Meditation
Amlan Roychowdhury
 
Positive thinking
Positive thinkingPositive thinking
Positive thinking
Amlan Roychowdhury
 
How to handle angry passengers
How to handle angry passengersHow to handle angry passengers
How to handle angry passengers
Amlan Roychowdhury
 
STRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTS
STRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTSSTRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTS
STRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTS
Amlan Roychowdhury
 
HUMAN CAPITAL RESOURCE MANAGEMENT
HUMAN CAPITAL RESOURCE MANAGEMENTHUMAN CAPITAL RESOURCE MANAGEMENT
HUMAN CAPITAL RESOURCE MANAGEMENT
Amlan Roychowdhury
 
Classic photo album by Amlan
Classic photo album by AmlanClassic photo album by Amlan
Classic photo album by Amlan
Amlan Roychowdhury
 
The Mother Of All Civilization
The Mother Of All CivilizationThe Mother Of All Civilization
The Mother Of All Civilization
Amlan Roychowdhury
 

More from Amlan Roychowdhury (8)

Conflict management
Conflict  managementConflict  management
Conflict management
 
Meditation
MeditationMeditation
Meditation
 
Positive thinking
Positive thinkingPositive thinking
Positive thinking
 
How to handle angry passengers
How to handle angry passengersHow to handle angry passengers
How to handle angry passengers
 
STRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTS
STRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTSSTRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTS
STRESS MANAGEMENT. EMPHASIS ON CABIN CREW AND STUDENTS
 
HUMAN CAPITAL RESOURCE MANAGEMENT
HUMAN CAPITAL RESOURCE MANAGEMENTHUMAN CAPITAL RESOURCE MANAGEMENT
HUMAN CAPITAL RESOURCE MANAGEMENT
 
Classic photo album by Amlan
Classic photo album by AmlanClassic photo album by Amlan
Classic photo album by Amlan
 
The Mother Of All Civilization
The Mother Of All CivilizationThe Mother Of All Civilization
The Mother Of All Civilization
 

Recently uploaded

Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
The Steadfast and Reliable Bull: Taurus Zodiac Sign
The Steadfast and Reliable Bull: Taurus Zodiac SignThe Steadfast and Reliable Bull: Taurus Zodiac Sign
The Steadfast and Reliable Bull: Taurus Zodiac Sign
my Pandit
 
❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...
❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...
❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...
essorprof62
 
欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】
欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】
欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】
concepsionchomo153
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
Kalyan Chart Satta Matka Dpboss Kalyan Matka Results
Kalyan Chart Satta Matka Dpboss Kalyan Matka ResultsKalyan Chart Satta Matka Dpboss Kalyan Matka Results
Kalyan Chart Satta Matka Dpboss Kalyan Matka Results
Satta Matka Dpboss Kalyan Matka Results
 
Efficient PHP Development Solutions for Dynamic Web Applications
Efficient PHP Development Solutions for Dynamic Web ApplicationsEfficient PHP Development Solutions for Dynamic Web Applications
Efficient PHP Development Solutions for Dynamic Web Applications
Harwinder Singh
 
list of states and organizations .pdf
list of  states  and  organizations .pdflist of  states  and  organizations .pdf
list of states and organizations .pdf
Rbc Rbcua
 
Enhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: IntroductionEnhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: Introduction
Cor Verdouw
 
2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf
2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf
2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf
Cambridge Product Management Network
 
IMG_20240615_091110.pdf dpboss guessing
IMG_20240615_091110.pdf dpboss  guessingIMG_20240615_091110.pdf dpboss  guessing
8328958814KALYAN MATKA | MATKA RESULT | KALYAN
8328958814KALYAN MATKA | MATKA RESULT | KALYAN8328958814KALYAN MATKA | MATKA RESULT | KALYAN
8328958814KALYAN MATKA | MATKA RESULT | KALYAN
➑➌➋➑➒➎➑➑➊➍
 
Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...
Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...
Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...
IPLTech Electric
 
High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15
advik4387
 
Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...
Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...
Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...
Adani case
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf
1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf
1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf
ISONIKELtd
 
Cover Story - China's Investment Leader - Dr. Alyce SU
Cover Story - China's Investment Leader - Dr. Alyce SUCover Story - China's Investment Leader - Dr. Alyce SU
Cover Story - China's Investment Leader - Dr. Alyce SU
msthrill
 
Prescriptive analytics BA4206 Anna University PPT
Prescriptive analytics BA4206 Anna University PPTPrescriptive analytics BA4206 Anna University PPT
Prescriptive analytics BA4206 Anna University PPT
Freelance
 

Recently uploaded (20)

Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
The Steadfast and Reliable Bull: Taurus Zodiac Sign
The Steadfast and Reliable Bull: Taurus Zodiac SignThe Steadfast and Reliable Bull: Taurus Zodiac Sign
The Steadfast and Reliable Bull: Taurus Zodiac Sign
 
❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...
❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...
❽❽❻❼❼❻❻❸❾❻ DPBOSS NET SPBOSS SATTA MATKA RESULT KALYAN MATKA GUESSING FREE KA...
 
欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】
欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】
欧洲杯投注-欧洲杯投注外围盘口-欧洲杯投注盘口app|【​网址​🎉ac22.net🎉​】
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
Kalyan Chart Satta Matka Dpboss Kalyan Matka Results
Kalyan Chart Satta Matka Dpboss Kalyan Matka ResultsKalyan Chart Satta Matka Dpboss Kalyan Matka Results
Kalyan Chart Satta Matka Dpboss Kalyan Matka Results
 
Efficient PHP Development Solutions for Dynamic Web Applications
Efficient PHP Development Solutions for Dynamic Web ApplicationsEfficient PHP Development Solutions for Dynamic Web Applications
Efficient PHP Development Solutions for Dynamic Web Applications
 
list of states and organizations .pdf
list of  states  and  organizations .pdflist of  states  and  organizations .pdf
list of states and organizations .pdf
 
Enhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: IntroductionEnhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: Introduction
 
2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf
2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf
2024.06 CPMN Cambridge - Beyond Now-Next-Later.pdf
 
IMG_20240615_091110.pdf dpboss guessing
IMG_20240615_091110.pdf dpboss  guessingIMG_20240615_091110.pdf dpboss  guessing
IMG_20240615_091110.pdf dpboss guessing
 
8328958814KALYAN MATKA | MATKA RESULT | KALYAN
8328958814KALYAN MATKA | MATKA RESULT | KALYAN8328958814KALYAN MATKA | MATKA RESULT | KALYAN
8328958814KALYAN MATKA | MATKA RESULT | KALYAN
 
Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...
Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...
Sustainable Logistics for Cost Reduction_ IPLTech Electric's Eco-Friendly Tra...
 
High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15
 
Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...
Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...
Adani Group's Active Interest In Increasing Its Presence in the Cement Manufa...
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf
1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf
1 Circular 003_2023 ISO 27001_2022 Transition Arrangments v3.pdf
 
Cover Story - China's Investment Leader - Dr. Alyce SU
Cover Story - China's Investment Leader - Dr. Alyce SUCover Story - China's Investment Leader - Dr. Alyce SU
Cover Story - China's Investment Leader - Dr. Alyce SU
 
Prescriptive analytics BA4206 Anna University PPT
Prescriptive analytics BA4206 Anna University PPTPrescriptive analytics BA4206 Anna University PPT
Prescriptive analytics BA4206 Anna University PPT
 

Time management

  • 1. TIME MANAGEMENT BY: AMLAN ROYCHOWDHURY
  • 2. HOW DO WE DEFINE, “TIME” WHAT ARE ITS CHARACTERESTICS
  • 3. DEFINATION OF “TIME” MEASURE OF UNITS EQUAL OPPURTUNITY--- EVERYONE GETS THE SAME AMOUNT EVERYDAY. UNUSUAL COMMODITY. FEELS LIKE IT PASSES AT VARYING SPEED, (BUT ACTUALLY IT DOESN’T).
  • 4. NOW WHAT DO WE ACTUALLY KNOW ABOUT “TIME MANAGEMENT”????
  • 5. TIME MANAGEMENT
  • 6. AN IMPORTANT ASPECT……. An important aspect of TIME MANAGEMENT is to plan ahead. The first step in efficient time management is to organize the workspace or home.
  • 7. DEFINATION OF TIME MANAGEMENT Time management is the art of arranging, organizing, scheduling, and budgeting one’s time for the purpose of generating more effective work and productivity. Time management is the act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoringorganizing, scheduling, and prioritizing.
  • 8. Gives us a chance to decide on how to spend a valuable resource. Allows us to get the most out of the least. Helps us organize and learn how to spend time productively.
  • 9. YOU NEED TO KNOW THAT……. LEARNING TIME MANAGEMENT METHODS IS A SKILL NO DIFFERENT THAN LEARNING TO SPEAK ANOTHER LANGUAGE OR FIGURING OUT HOW TO WORD PROCESS!! IF YOU WANT TO GET BETTER AT IT, YOU CAN.
  • 10. ARE YOU ALL A GOOD TIME MANAGER???
  • 11. CHARACTERISTICS OF A GOOD TIME MANAGER
  • 12. GOOD TIME MANAGERS. Plan for the unplanned. Follow a schedule that can adapt to changes. Get the important things done first. They are productive. Can do multi tasking. Have their short and long term goals in mind. May keep a daily,weekly and a monthly schedule.
  • 13. B R E A K…..
  • 14. WHAT ARE THE METHODS OF TIME MANAGEMENT Realize that time management is a myth…………… No matter how organized we are, there are always only 24 hours in a day. Time doesn't change. All we can actually manage is ourselves and what we do with the time that we have.
  • 15. Each night write on a 3x6 the 6 most important tasks you have to do tomorrow. Number them in the order of importance. First thing in the morning look at the task listed as most important and start working on it until it is finished. Then tackle item no 2 then 3 and so on. Don’t worry if you have completed only 2 or 3 items on the list.You have completed the most important task. Each night write a new 3x5 card for next day
  • 16. First. Find out where you're wasting time. Many of us are prey to time-wasters that steal time we could be using much more productively. what are your time-bandits? do you spend too much time 'net surfing, reading email, or making personal calls?
  • 17. Tracking Daily Activities explains how to track your activities so you can form a accurate picture of what you actually do, the first step to effective time management.
  • 19. LETS TAKE A QUESTIONAIRE 1
  • 20.
  • 21.
  • 22.
  • 23. SCORE INTERPRETATION 46-75 You're managing your time very effectively! 31-45 You're good at some things, but there's room for improvement elsewhere. Focus on the serious issues, and you'll most likely find that work becomes much less stressful. 15-30 Ouch. The good news is that you've got a great opportunity to improve your effectiveness at work, and your long term success! However, to realize this, you've got to fundamentally improve your time management skills.
  • 24. GOAL SETTING (Questions 6, 10, 14, 15) To start managing time effectively, you need to set goals. When you know where you're going, you can then figure out what exactly needs to be done, in what order. Without proper goal setting, you'll fritter your time away on a confusion of conflicting priorities. People tend to neglect goal setting because it requires time and effort. What they fail to consider is that a little time and effort put in now saves an enormous amount of time, effort and frustration in the future.
  • 25. TREASURE MAPPING Visualizing your goal for greater achievement When you want to achieve something really badly, have you ever tried closing your eyes and imagining yourself "there"? You touch it, feel it and see it clearly. You scan every detail in your mind's eye. This is a powerful and important technique for motivating yourself and building the self-confidence needed to achieve your goals. Yet when you open your eyes, the vivid image start fades, and it can take real concentration to recreate your visualization each time you want some inspiration. What if you could keep hold of that vivid image and refer to it when ever you need a little motivation, or a reminder of what you are working towards? -----2
  • 26. --1 It’s a very simple but effective idea: Treasure Mapping involves creating a physical representation or collage of what you want to achieve. It acts as a constant reminder and representation of your goals. And so it intensifies the effects of visualization, which acts on your subconscious mind to motivate and encourage you towards achieving those goals
  • 27. PRIORITIZATION (Questions 1, 4, 8, 9, 13, 14, 15) Prioritizing what needs to be done is especially important. Without it, you may work very hard, but you won't be achieving the results you desire because what you are working on is not of strategic importance. Most people have a "to-do" list of some sort. The problem with many of these lists is they are just a collection of things that need to get done. There is no rhyme or reason to the list and, because of this, the work they do is just as unstructured. So how do you work on To Do List tasks – top down, bottom up, easiest to hardest? To work efficiently you need to work on the most important, highest value tasks. This way you won't get caught scrambling to get something critical done as the deadline approaches
  • 28. ACTION PRIORITY MATRIX OR THE URGENT/IMPORTANT MATRIX Using time effectively, not just efficiently Important activities have an outcome that leads to the achievement of your goals. Urgent activities demand immediate attention, and are often associated with the achievement of someone else's goals. Urgent activities are often the ones we concentrate on. These are the "squeaky wheels that get the grease." They demand attention because the consequences of not dealing with them are immediate. The Urgent/Important Matrix is a useful tool for thinking about this. --2
  • 29.
  • 30. HOW TO USE THE MATRIX The first step is to list all the activities and projects you feel you have to do. Try to include everything that takes up your time at work, however unimportant. Next, assign importance to each of the activities – you can do this on, say, a scale of 1 to 5: remember, this is a measure of how important the activity is in helping you meet your goals and objectives. Try not to worry about urgency at this stage, as this helps get to the true importance. Once you have assigned importance to each activity, evaluate the urgency of each activity. As you do this, you can plot the listed items on the matrix according to the assigned importance and urgency. Now study the matrix using the strategies described below to schedule your priorities
  • 31. Strategies for Different Quadrants of the Matrix Urgent and ImportantThere are two distinct types of urgent and important activities: Ones that you could not foresee, and others that you have left to the last minute. You can avoid the latter by planning ahead and avoiding procrastination. Issues and crises, on the other hand, cannot always be foreseen or avoided. Here, the best approach is to leave some time in your schedule to handle unexpected issues and unplanned important activities. And if a major crisis arises, some other activity may have to be rescheduled. If this happens, identify which of you urgent-important activities could have been foreseen and think about how you could schedule similar activities ahead of time, so they do not become urgent --2
  • 32. Strategies for Different Quadrants of the Matrix 2 Urgent and Not ImportantUrgent but not important activities are things that stop you achieving your goals, and prevent you from completing your work. Ask yourself whether these tasks can be rescheduled, or whether someone else could do them. A common source of such interruptions is from other people in your office. Sometimes it's appropriate to say "No" to people, or encourage them to solve the problem themselves. Alternatively, try allocating time when you are available so that people only interrupt you at certain times (a good way of doing this is to schedule a regular meeting so that all issues can be dealt with at the same time.) By doing this, you'll be able to concentrate on your important activities for longer periods of time. --3
  • 33. Strategies for Different Quadrants of the Matrix 3 Not Urgent, but ImportantThese are the activities that help you achieve your personal and professional goals, and complete important work. Make sure that you have plenty of time to do these things properly, so that they do not become urgent. And remember to leave enough time in your schedule to deal with unforeseen problems. This will maximize your chances of keeping on schedule, and help you avoid the stress of work becoming more urgent that necessary. 4
  • 34. Strategies for Different Quadrants of the Matrix 4 Not Urgent and Not ImportantThese activities are just a distraction, and should be avoided if possible. Some can simply be ignored. Others are activities that other people may want you to do, but they do not contribute to your own desired outcomes. Again, say "No" politely and firmly if you can. If people see you are clear about your objectives and boundaries, they will often not ask you to do "not important" activities in the future.
  • 35. MANAGING INTERRUPTIONS (Questions 5, 9, 11, 12) Having a plan and knowing how to prioritize it is one thing. The next issue is knowing what to do to minimize the interruptions you face during your day. It is widely recognized that managers get very little uninterrupted time to work on their priority tasks. There are phone calls, information requests, questions from employees, and a whole host of events that crop up unexpectedly. Some do need to be dealt with immediately, but others need to be managed.
  • 36. HOWEVER……….VERY IMPORTANT However, some jobs need you to be available for people when they need help – interruption is a natural and necessary part of life. Here, do what you sensibly can to minimize it, but make sure you don't scare people away from interrupting you when they should.
  • 37. LETS TAKE A QUESTIONAIRE 2
  • 38.
  • 39.
  • 40. SCORE INTERPRETATION 46-75 Good news! You're not a systematic procrastinator! If you do, however, occasionally catch yourself procrastinating over something, follow the link below for tips on dealing with this. 31-45 You're a mild procrastinator. You need to understand better why you procrastinate - there are several reasons, for it, and more than one may apply to you. And you need to learn the steps you can take to stop doing it. Click the link below for more information. 15-30 You're a procrastinator, and it's not something to be proud of. It means that you miss deadlines and waste a lot of time. As a result, your boss is not getting from you what you're capable of delivering, and he or she is probably very frustrated with this. Follow the link below to to find out why you're doing this, and how you can stop it.
  • 41. PROCRASTINATION What is Procrastination? In a nutshell, you procrastinate when you put off things that you should be focusing on right now, usually in favor of doing something that is more enjoyable or that you’re more comfortable doing. According to psychologist Professor Clarry Lay, a prominent writer on procrastination, procrastination occurs when there’s “a temporal gap between intended behavior and enacted behavior.” That is, procrastination is occurring when there’s a significant time period between when people intend to do a job, and when they actually do it. --2
  • 42. PROCRASTINATION (Questions 2, 10, 12) "I'll get to it later" has led to the downfall of many a good employee. After too many "laters" the work piles up so high that any task seems insurmountable. Procrastination is as tempting as it is deadly. The best way to beat it is to recognize that you do indeed procrastinate. Then you need to figure out why. Perhaps you are afraid of failing? (And some people are actually afraid of success!) Once you know why you procrastinate then you can plan to get out of the habit. Reward yourself for getting jobs done, and remind yourself regularly of the horrible consequences of not doing those boring tasks
  • 43. HOW TO OVERCOME PROCRASTINATION Step 1: Recognize That You're Procrastinating Here are some useful indicators that will help you know when you’re procrastinating: Filling your day with low priority tasks from your To Do List. Reading e-mails several times without starting work on them or deciding what you’re going to do with them. Sitting down to start a high-priority task, and almost immediately going off to make a cup of coffee. Leaving an item on your To Do list for a long time, even though you know it's important. Regularly saying "Yes" to unimportant tasks that others ask you to do, and filling your time with these instead of getting on with the important tasks already on your list. Waiting for the “right mood” or the “right time” to tackle the important task at hand.
  • 44. -2 Step 2: Work Out WHY You're Procrastinating Why you procrastinate can depend on both you and the task. But it's important to understand which of the two is relevant in a given situation, so that you can select the best approach for overcoming your reluctance to get going. One reason for procrastination is that people find a particular job unpleasant, and try to avoid it because of that. Most jobs have unpleasant or boring aspects to them, and often the best way of dealing with these is to get them over and done with quickly, so that you can focus on the more enjoyable aspects of the job.
  • 45. Surprisingly, perfectionists are often procrastinators, as they can tend to think "I don't have the right skills or resources to do this perfectly now, so I won't do it at all."
  • 46. -3 Step 3: Adopt Anti-Procrastination Strategies Procrastination is a habit – a deeply ingrained pattern of behavior. That means that you won’t just break it overnight. Habits only stop being habits when you have persistently stopped practicing them, so use as many approaches as possible to maximize your chances of beating procrastination. Some tips will work better for some people than for others, and for some tasks than others. And, sometimes, you may simply need to try a fresh approach to beat the “procrastination peril”!
  • 47. SCHEDULING (Questions 3, 7, 12) Much of time management comes down to effective scheduling of your time. When you know what your goals and priorities are, you then need to know how to go about creating a schedule that keeps you on track, and protects you from stress. This means understanding the factors that affect the time you have available for work. You not only have to schedule priority tasks, you have to leave room for interruptions, and contingency time for those unexpected events that otherwise wreak chaos with your schedule. By creating a robust schedule that reflects your priorities and well as supports your personal goals, you have a winning combination: One that will allow you to control your time and keep your life in balance
  • 48. EFFECTIVE SCHEDULING 1 Scheduling is best done on a regular basis, for example at the start of every week or month. Go through the following steps in preparing your schedule: Start by identifying the time you want to make available for your work. This will depend on the design of your job and on your personal goals in life. Next, block in the actions you absolutely must take to do a good job. These will often be the things you are assessed against. For example, if you manage people, then you must make time available for dealing with issues that arise, coaching, and supervision. Similarly, you must allow time to communicate with your boss and key people around you. While people may let you get away with 'neglecting them' in the short-term, your best time management efforts will surely be derailed if you do not set aside time for those who are important in your life
  • 49. EFFECTIVE SCHEDULING 2 Review your To Do List, and schedule in the high-priority urgent activities, as well as the essential maintenance tasks that cannot be delegated and cannot be avoided. Next, block in appropriate contingency time. You will learn how much of this you need by experience. Normally, the more unpredictable your job, the more contingency time you need. The reality of many people's work is of constant interruption: Studies show some managers getting an average of as little as six minutes uninterrupted work done at a time. Obviously, you cannot tell when interruptions will occur. However, by leaving space in your schedule, you give yourself the flexibility to rearrange your schedule to react effectively to issues as they arise. What you now have left is your "discretionary time": the time available to deliver your priorities and achieve your goals.
  • 50. THE TO DO LIST Now that you all are aware of the type of respondent you all are, having now some knowledge of the Urgent / Important matrix, and the art of scheduling your activities, will it be very difficult to make a TO DO LIST ?
  • 51. -2 THE TO DO LIST As mentioned earlier, now sit with your 3x5 card at night and write down the things you need to do tomorrow. Then label each task as A B or C A’s on your list are those things that are most important to you. Incomplete assignments or jobs needing completion. B’s on your list are important, but are less than you’re A’s. Someday the B’s can become A’s
  • 52. --3 THE TO DO LIST The B’s are very important but are not very urgent ( U / I Matrix ) C’s do not require immediate attention. These tasks are often small and easy jobs. Schedule appropriate times for all the A’s TAKE CONTROL OF YOUR TIME AND LIFE
  • 53. NOW, THE PROCESS PLAN: Specify what goals you want to achieve. Visualize the end result, break large goals into weakly and daily priorities. Be prepared for interruptions and handle them calmly. ORGANIZE: Your activities to achieve your goals, use project boards and organize your work space.
  • 54. NOW THE PROCESS DIRECT: Use positive reinforcement to motivate yourself. EVALUATE: Monitor your attitude and behavior. Track your accomplishment.
  • 55. WHERE IS MY CHOICE TIME ? Essentially, your time frame, ie 24 hours minus your commitments = your choice time. Each time frame consists of three types of activities Whether it's a day, week, month, term or year, each time frame can be broken down into three parts: -2
  • 56. WHERE IS MY CHOICE TIME Scheduled ‘have-to’ activities. Working hours, commuting, classes, meetings, appointments and other routine commitments can all be defined or at least estimated. Unscheduled ‘have-to’ activities. The time available here is defined by what’s left after you’ve accounted for your scheduled activities. Sleeping, eating, family responsibilities, domestic chores and personal care all have to be done, but you decide the extent. Unscheduled ‘want-to’ activities. Whatever time is available after your scheduled and unscheduled obligations have been met. How you use this time is entirely up to you.
  • 57. SPECIFICALLY FOR STUDENTS Get OFF that damn PHONE Learn to say NO Avoid noise distraction Notice and be alert of the fact that how you misuse your time. CHANGE YOUR HABBITS. Set realistic goals. Pay attention to your attention. ARE YOU FOCUSSING?
  • 58. -2 SPECIFICALLY FOR STUDENTS Study the difficult or the boring subject FIRST Use waiting time, like waiting for a bus etc. Use a regular study area, at home and at your institution. ASK: Am I doing the most important or the urgent work first. Get your priorities right. If a task is difficult and hard , GET STARTED. Half the battle is won.
  • 59. -3 SPECIFICALLY FOR STUDENTS Schedule time for errands and fun Start your projects early rather than waiting till the last minute. At the end of the day, ASK. Can I do just one more thing? This way you increase your productivity. Allow flexibility in your schedules. ALWAYS BE AWARE OF THE TIME THAT YOU ARE WASTING.
  • 60. -4 SPECIFICALLY FOR STUDENTS Chunking: What do we mean by it ? It means that you study for a set period of time. Pay attention to your focus and concentration. When you start to loose the focus on your study that is the time to take short micro breaks. Breaks are important for relaxation of mind and your eyes.
  • 61. THE END PRESENTATION BY: AMLAN ROY CHOWDHURY.

Editor's Notes

  1. Some of the slides have a green arrow which indicates that respondent participation is required.
  2. Tell respondents to calculate the amount of time spent on sleep, T.V, phone, gossips, friends, eating, bathing, ablutions , in one day multiplied by seven days.
  3. Distribute a set of 15 questions and ask the respondent to answer them very very honestly. Evaluation of the answers will project the type of the respondent. It will be a self evaluation once the marking is explained .MARKING WILL BE ON A SCALE OF 1 TO 5 FROM LEFT TO RIGHT
  4. Respondents are given another set of 15 questions to answer to find out the degree of the habit of procrastination among the respondent and it will be self evaluation done by the respondents once the evaluation process is explained. MARKING IS ON A SCALE OF 1 TO 5 FROM RIGHT TO LEFT
  5. Ask the respondent to create a to do list for themselves.