This document provides an overview of time management principles including identifying benefits, evaluating productivity, and setting goals and priorities. It discusses identifying personality types, creating a time audit, using the Pareto principle, making to-do lists, setting goals, and determining priorities. The overall aim is to help individuals get more organized and accomplish more by managing their time effectively.

1. Time management overview
Unit objectives
 Identify the benefits of time
management
 Evaluate productivity
 Identify goals and set priorities

2. Time management overview
 Topic A: Principles of time
management
 Topic B: Productivity cycles
 Topic C: Goals and priorities

3. Principles of time management
 Time management
– What we are able to accomplish
– Breaking old habits
– Enhance your work experience

4. Benefits of time management
 Controls stress
 Balances your life
 Increases productivity
 Identifies priorities
 Accomplishes goals

5. Activity
A-1: Understanding the benefits of time

6. Personality types
 Procrastinator
 Perpetually late
 Perfectionist
 Easily distracted
 Do-it-all

7. Activity
A-2: Identifying different personality types

8. Self assessment
 Do I wait until the last minute to
accomplish a task?
 Do I often arrive late?
 Do I re-work assignments more than
twice?
 Do I often switch between projects
before completing them?
 Do I have difficulty turning down
requests?

9. Activity
A-3: Assessing yourself

10. Self assessment questions
1. Do you wait until the last minute to
accomplish a task?
2. Do you often arrive late for work or
meetings?
3. Do you work on an assignment more than
twice?
4. Do you often shift from one project to
another before completing the initial
project?
5. Do you have difficulty turning down
requests even when you do not have the
time for them?

11. Time management overview
 Topic A: Principles of time
management
 Topic B: Productivity cycles
 Topic C: Goals and priorities

12. Productivity cycles
 Periods of time when you feel your
energy dips or rises
 Vary from person to person
– Morning person?
– Night owl?
 Recognize personal cycle and try to
schedule tasks accordingly

13. Pricing your time
 Annual salary × 1.5 / working hours
per year = cost per hour
 Cost per hour / 60 = cost per minute

14. Activity
B-1: Pricing your time

15. Creating a time audit
1. List daily tasks
2. Set a deadline for each task
3. Record every task, noting
interruptions
4. Note amount of time spent on each
task
5. Evaluate amount of time spent on
priority tasks

16. Activity
B-2: Creating a time audit

17. Pareto principle
 80% of group value of activities is
concentrated in 20% of activities
 20% of priorities produce 80% of
result
 The first 20% of time spent on an
activity produces 80% of the result
 20% of your employees cause 80% of
the problems

18. Activity
B-3: Using the Pareto principle

19. Time management overview
 Topic A: Principles of time
management
 Topic B: Productivity cycles
 Topic C: Goals and priorities

20. “To do” list
 To-do list should not be:
– A wish list
– Overwhelming
 Not-to-do list helps you:
– Make smart choices about priorities
– Delegate tasks

21. To-do list guidelines
 Do not include too many tasks
 Overestimate time
 List the most important tasks first
 Schedule the time for breaks
 Schedule for long-range and short-
range goals

22. Activity
C-1: Making a to-do list

23. Goals and objectives
 Goal
– Focuses on how you spend your time
– Builds your confidence
– Increases productivity
 Objective
– Intermediate step that helps you
accomplish the goal

24. Characteristics of goals
 Must be specific
 Must be challenging
 Must be achievable
 Must have a deadline

25. GOALS
 Generate goals on paper
 Organize daily activities
 Align goals with company goals
 Line up tasks according to priority
 Stay focused

26. Activity
C-2: Identifying goals

27. Priorities
 Determine how to spend energy
 Schedule days more effectively
 Provide direction

28. Setting priorities
1. List daily tasks
2. Ask yourself whether you want or
need to accomplish certain tasks
3. Rank tasks in order of priority
4. Match your priorities with those of
your organization
5. Schedule top ranked priorities during
productivity cycles

29. Activity
C-3: Setting priorities

30. Time management overview
Unit summary
 Identified the benefits of time
management and the relationship to
personality types
 Calculated the cost of your time and
performed a time audit
 Created to-do lists, identified goals,
and set priorities