The document discusses various time management strategies and techniques for nurses. It recognizes that nurses need to manage not just their time but themselves, others, and their work. It identifies common time wasters like interruptions, inefficient delegation, and cluttered work spaces. The document provides tips for prioritizing tasks, eliminating unnecessary work, controlling demands on one's time, and learning to say no. It also discusses strategies for planning one's day, tackling tough jobs first, using idle time effectively, and staying organized.

1. Time Management for Nurses

2. Program Objectives Recognize signs of chronic disorganization Recognize common “time wasters” Determine why and where we procrastinate and how to overcome procrastination Learn how to apply practical time management strategies, techniques and concepts

3. Why Do We Need Time Management? What can Time Management do for you?

4. Times Flies So Stop Wasting It!

5. Time Management = Self Management We Don’t Manage Time… Ourselves Others and Work What Do We Manage?

6. Ten Myths about Time Myth: Time can be managed . Myth: The longer or harder you work, the more you accomplish . Myth: If you want something done right, do it yourself . Myth: You aren’t supposed to enjoy work . Myth: We should take pride in working hard .

7. Ten Myths about Time Myth: You should try to do the most in the least amount of time . Myth: Technology will help you do it better and faster . Myth: Do one thing at a time . Myth: Handle paper only once . Myth: Get more done and you’ll be happier .

8. The "Three Ps" of Time Management Planning Priorities Procrastination Developed by Andrew Berner

9. Planning Failing to Plan is Planning to Fail Plan Each Day, Week, Month & Year You Can Always Change a Plan, but …. Only Once You Have One !

10. List Your Tasks List Your Tasks Prioritize the Tasks Save Easiest Tasks For End of Day List (Needed) Resources Set Deadlines Break Large Tasks Into Smaller Parts

11. Eliminate Unnecessary Tasks What’s the worst that can happen if you don’t do it? Are you the only person who can do it? Must it be done now? Is there an easier way to do it?

12. Control Demands Improve Effectiveness / Productivity Spend time on results-producing activities Manage The Work Plan Your Day Use Time Constructively

13. Know When to Say “No” Remember Ann Landers’s words: People take advantage of you only with your permission.

14. Time Wasting Culprits Telephone Interruptions Inefficient Delegation Extended Lunches or Breaks Cluttered Work Space Poorly Organized Meetings Socializing On The Job Working Without a Plan Procrastinating

15. Time Wasters Attempting too much Not saying no Incomplete information Interruptions Working Without a Plan

16. Priorities Just because you can do something doesn’t mean you should

17. Question Things What is the objective? How will I know if I’m successful? How will I be rewarded? Is this task something I want to do? Do I have the time to do it? What have I got to lose? Is there a better way to do it? Should it even be done at all? Will the world come to an end if?

18. Prioritization Tips You don’t have to do everything everybody tells you to do You don’t have to do everything yourself You want to please other people but you must please yourself

19. Procrastination “ Procrastination is the thief of time” Edward Young Night Thoughts, 1742

20. How to Use Time Effectively Consolidate Similar Tasks Tackle Tough Jobs First Delegate And Develop Others Learn To Use Idle Time Get Control Of The Paper Flow Stay Calm

21. How to Use Time Effectively Get Started Immediately On Important Tasks Plan Your Day Learn To Say “No” Learn To Delegate Don’t Put Things Off Be Flexible

22. “ TO Do” Lists Break things down into small steps Like a child cleaning his/her room Do the ugliest thing first

23. The four-quadrant “TO DO” List       1 2 3 4

24. Paperwork Clutter is death; it leads to thrashing & trashing Keep notes (or desk) clear: Focus on one thing at a time (stay in the “Now” File Everything Don’t put things off unless you have to Touch each piece of email once; your inbox is not your “TO DO” list

25. Using Resources - Using Advisors They know more than you do They care about you They have experience!

26. Making the Best Use of Time You don’t have to please everyone Don’t be a perfectionist (Go for 90%) Resist the temptation to do small, insignificant tasks too well Outsource what you can

27. Why do we procrastinate? We don’t know where to start We want to avoid an unpleasant task We’re afraid to fail We’re waiting for more information We think if you put it off someone else will do it We’re “over-committed”

28. SWAP Tasks Know That We Do Not Work Best Under Pressure List the things you have been avoiding Prioritize them Do at least one of them each day until you catch up How to overcome procrastination

29. Taking Care of Yourself Knowing when not to work is as important as knowing when to work Save the easiest tasks for the end of the day Schedule Yourself In Your Life Go For Balance

30. Scheduling Yourself You Don’t Find Time For Important Things: You Make Time For Them Schedule Things & They Will Happen Schedule Everything Learn When To Say “No”

31. Using A Calendar (or Report Sheet) Add a meeting (or task) to your calendar (or list) as soon as you know about it Write dates for follow-up on your calendar Include personal deadlines Have one master calendar If you use an electronic calendar, back it up regularly

32. Be Both Efficient and Effective

33. Any Questions? Thank You!