1. Pranab Kumar Chakraborty
Mobile No: 9404384433 Email:pranabchak10@gmail.com
Add: 165/1 Ekta Nagar, Gurudwara Colony, Date of Birth: 10th May, 1968
Lohgaon, Pune-411047
SYNOPSIS
An experienced Administrative Manager from Defence background with 6.5 yrs exposure to HR. Responsible
for Infrastructure Management, Administrative Services, Event Management, Facility Management/AMCs,
Travel Desk and Transport Management, MIS Reporting, Visitor/Guest Management, Government
Relations, Statutory compliance, Payroll Management, Performance Appraisal and HR Recruitment.
AWARDS & ACHIEVEMENTS
 ‘’Pillar of the Organization Award’’, SpadeWorx, 2014.
 ‘’Best Performer of the Year Award’’. SpadeWorx, 2009
 ‘’Best in Trade Award’’, Indian Air Force, for four years: 1988, 1993, 1997 and 2000.
 Achieve 100% compliance of Unit without appointing any consultant and pay consultant fees.
WORK EXPERIENCE
Name of the Organisation Designation From To
SpadeWorx Software Services Pvt Ltd Pune Manager Admin & HR 01.06.2012 Till date
State Bank Of India Assistant 15.12.2010 31.05.2012
SpadeWorx Software Services Pvt Ltd Pune Manager Admin & HR 17.12.2007 14.12.2010
Indian Air Force Sergeant 27.10.1987 31.10.2007[[[[
QUALIFICATIONS
Name of the Courses University Year of Passing % Of Marks
JAIIB Indian Institute of Banking & Finance 2012 54%
LLB University of Pune 2007 53%
MBA(Personnel Management) University of Pune 2004 65%
MA (Pub Admin) Osmania University, Hyderabad 1992 50%
ADMINISTRATION[
Office Management:
 Achieve the Organizational efficiency and productivity by proper planning and organize all aspects of the
day to day operations in the organization, within the cost, time and quality parameters
 Supervise the housekeeping staff regarding daily cleaning, periodical deep cleaning and pest control to
maintain the Office Hygiene and also cafeteria.
 Planning and Responsible for proper space management, time to time renew of yearly contract of Office.
 Recently manage and supervise the vendors regarding shifting of Office from Viman Nagar to its new
location.
 Time to time check the serviceabilitycondition and track on the serviceability of equipment, available for
use like servers, UPS and Air condition, PCs and Laptops and further submission by generate report.
 Procurement and maintain stock of stationeries and toiletries, computer peripherals for the office use.
 Professionally trained in providing first-aid and medical help to the employee by up to date First Aid box
and appliances, more concerned about Employee health and safety.
 .Responsible to organize the annual event, picnic and seminar etc.
 Preparing documents for all Admin and Operations’ related processes and ensuring their implementation
as per the applicable ISO standards.
 Forecasting monthly budgets/projections for administrative expenses to COO & Director.
 Train the Office Boy regarding detail track-record of all incoming/outgoing couriers

2.  Solely responsible for company’s statutory compliances, such as, Monthly payment of PF contribution
through generation of on line challan from PF Portal, processing and handling transfer and withdrawals
of Provident Funds, issue UAN No to the employee, download F-23, Professional Tax, Service Tax,
renewal of Shops and Establishment Act, de-bonding of unit registered under STPI etc.
 Liaison with Government Office in relation to statutory compliance and time to time submit the Returns..
Security Management:
 Responsible to supervise the security supervisor and guards regarding Physical security of the office
Equipments, proper parking of Vehicles, employee security and follow “NO HELMET NO ENTRY”
principle.
 Achieve 100% of attendance and leave management by issuing the ID card to the employee and also to
vendor and visitor for proper access control .
 Download the report from Access system controller installed at Entrance and Exit gate and process for
report, further submission to COO & Director
Employee Transport and Travel Management:
 Sole responsible for booking air/train tickets, hotels and travel arrangements for traveling employees there
by reducing to pay the extra charges to third party/consultant.
 Processing passport and visa formalities for employee proceeding to offshore.
 Responsible to provide travel insurance coverage and necessary documentation if any to the employee.
 Responsible to arrange the employee transport as and when required.
 Educate the female employee regarding the safety during movement in transport.
Vendor management and coordination:
 Selection of all types of vendors, price negotiations, contracts for Annual Maintenance, issue of PO etc.
 Collecting bills from vendors, validation and making online payments
Risk Management
 Responsible to renew the Property Insurance, Medicalaim and Group Personnel Accident policy for
Office building and employee of the Organisation respectively.
 Time to time intimate the insurance company regarding addition and deletion of the employee from the
insurance coverage.
 Achieved 100% insurance claim settlement of the employee.
HUMAN RESOURCES
 Maintain database of candidate details provided by Job Portals/consultants based on Job Description, and
arrange telephonic interview rounds of candidates with concerned interviewers in the company
 Maintain evaluation sheets and details of feedback provided by interviewer while recruiting candidates
 Issuing offer letters to selected candidate after proper background verification
 Helping new employee to complete their joining formalities and induction programme.
 Maintaining Human Resource Information System (HRIS) database.
 Complete Payroll Management and compensation through Ascent Payroll software
 Processing employees’ full and final settlements and relieving formalities on their exit
 Educating and helping employees on their issues regarding tax, PF etc.
 Co-ordinate and educate employees regarding investment declarations, tax calculation, filing of income tax
return etc.
 Handling employee grievances and conducting periodic surveys regarding employee satisfaction
 Ensuring implementation of HR Policies as per company ethics and vision
 Work as a team of Performance appraisal system.
 Assist Director Operation to coordinate and document the performance evaluation process for employee
during Annual appraisal, Increments, Promotions etc.
 Responsible to update organizational chart as per requirement/changes in the company as and when
required.