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Qualificationofanalytical instruments
Prepared By: Ms. Navdha N. Soni
• “Validation of an analytical procedure is the
process by which it is established, by laboratory
studies, that the performance characteristics of
the procedure meet the requirements for the
intendedanalyticalapplications.”
• Qualification is part of validation, but the
individual qualification steps alone do not
constituteprocessvalidation
• Qualification deals with components or
elements ofa process
• Validation deals with the entire manufacturing
processofaproduct
QUALIFICATIONOFBALANCES
• 8th Annex to the core document “Qualification
of Equipment”, which together should be used
when planning, performing and documenting the
qualification processof balances.
• The core document contains the introduction
and general forms for Level I and II of
qualification, which are common to all types of
instruments.
• This guideline describes the
requirements for balances
(electronic - digital) used in
chemical and biological tests
in OMCLs (Official Medicines
Control Laboratory).
• The following types of
balances are considered in
this guideline.
Type Ordinaryname Numberof digits
after
decimalposition
(g)
Accuracy
Class
1. UltraMicroBalances 7 I
2. MicroBalances 6 I
3. Semi-micro Balances 5 I
4. AnalyticalBalances 4 I
5. PrecisionBalances 1to3 II
6. TechnicalBalances 0to1 III
ConsiderationsFor
Level I And IIof
Equipment
Qualification
AtLevelI ofthequalificationofbalances(selectionof
instrumentsandsuppliers),itisrecommendedtoselect
a manufacturerofbalancesthatcan satisfytheneedsof
thelaboratoryandworksunder ISO9001 certification.
AtLevelIIofthequalificationofbalances(installation
and releaseforuse),itisrecommendedtocheckall
the requirementssetduringtheselectionofthe
instrument and
Calibrationshouldbeperformedbeforeputtinginto
servicebyanaccreditedexternalservicesupplier,or
internallybyappropriatelyqualifiedpersonnel,using
certifiedreferenceweightsaccordingtoanapproved
procedure
RequirementsForBalance
Use
LocationoftheBalance
• The accuracy and precision of weighing results are
closelyassociatedwiththelocationof thebalance.
• OMCLs should ensure that the balance can work
under optimal conditions (weighing room/laboratory,
weighing bench,temperature,light, air,etc.)
• It should be ensured that the weighing bench is
stable, no matter from what material it is made. The
weighing bench should not deform when work is
carried out on it and it must be vibration-proof or the
transfer of vibrations must not influence the weighing
process.
Temperature
• As weighing results are influenced by temperature, OMCLs should ensure a
constant temperature is maintained in weighing rooms/laboratories. The
deviation shouldnotexceedmorethan5°Cper hour.
Atmospheric humidity
• The optimum relative humidity (% RH) during a weighing process is between
40 %to60%
• 80 % in cases where the accuracy and linearity of measurements are not
affected.
Light
• Balancesshouldbeprotectedfromdirectsunlight (heat).
Air
• OMCLs should not place balances in the airflow of air conditioners or devices
with ventilatorsnexttodoorwaysorinareasofhigh traffic.
Weighingvessel
• OMCLsmustensure that:
 Thesmallest possibleweighingvessels are used.
 Ifthematerials thattheweighingvessel ismadeofhaveahigh
degree ofelectricalinsulationthey arenotelectrostatically
charged.
Frequency ofQualification
• OMCLs must ensure that qualification/calibration of balances is
done on receipt (i.e. immediately after delivery) or prior to their first
useandafterany repairormove.
• The frequency of qualification/calibration depends on the extent
ofuseofthebalancesandisatthe discretionofindividualOMCLs.
• Qualification/calibrationmustbeperformedin accordancewith a
pre-determinedprotocolin which acceptancecriteriaaredefined
k=correlationcoefficient
SD=standarddeviation
RSD=relativestandarddeviation
Parametertobe
checked
Frequency Typicaltolerancelimit
Levelling everydaybefore weighing
begins Acceptancelimitsofthebalance
Internalcalibration
(adjustment) (automaticormanual)
everydaybefore
weighingbegins
Automaticacceptancelimitsof
thebalance
Verification(in
use control)
Atleastoncea week
OMCLsshalldefinetheir
own acceptancecriteria
Accuracy
Frequencytobedefined by
OMCL,typicallyonce a
year
OMCLsshalldefinetheirown
acceptancecriteria
Linearity
Frequencytobedefined by
OMCL,typicallyonce a
year
OMCLsshalldefinetheirown
acceptancecriteria
(k=1±0.0001)
Precision
Frequencytobedefined by
OMCL,typicallyonce a
year
OMCLsshalldefinetheirown
acceptancecriteria
(SD= maximum5*d)
Eccentricity
FrequencytobedefinedbyOMCL,typically
once ayear
OMCLsshalldefinetheirownacceptance
criteria (RSD= 0.05%)
• Verification:
Verification of the balance is performed byplacing a suitable weight in the center of
the weighing pan once and comparing the result with pre-defined acceptance
criteria. The same weight should always be used in these verifications. The
acceptancecriteriashallbedefinedbyeachindividual OMCL.
• Accuracy:
The accuracy of the balance is checked by weighing at least three different certified
weights that cover the usual weighing rangeof the balance. It is recommendedthat
the weights have approximately 5%, 50% and 100% of the maximum capacity of
the balance depending on the type of balance.It is recommendedthat the weighing
is repeated atleast5 timesforevery weight,
• Linearity:
The results obtained from a series of accuracy checks can be used to calculate the
correlation coefficient and to check for linearity. The correlation coefficient is
calculated by comparing the nominal and measured masses of the weights. The
acceptance criteria for the correlation coefficient shall be defined by each individual
OMCL.
• Precision:
The precision of the balance should be verified by weighing at
least 5timesa weight that isequivalent to approximately50%of
the maximum capacity of the balance. It is recommended to
repeat the test with a weight that is equivalent to approximately
5% of the maximum capacity of the balance, if the balance is
used at the lower range (Proposed criterion: SD = max 5*d,
whered=(actual)scaleinterval(e.g. d=0.1mg)).
• Eccentricity:
The eccentricity test should be carried out using a weight
equivalent to at least 30% of the maximum capacity of the
balance) The weight should be placed between halfway to ¾ of
thedistancefromthe centreofthepantoits edge
CALIBRATION/QUALIFICATIONOF
PH- METERS
• This document is the 9th Annex to the core document
“Qualification of Equipment”, which taken together should
be used when planning, performing and documenting the
qualification processofpH meters.
• The core document contains the introduction and general
forms for Level I and II of qualification, which are common
toalltypesof instruments
Aim and Scopeof the Guideline
• This guideline describes the requirements for pH meters used for
determination of pH in aqueous solutions. If measurements are
made of test solutions of a non-aqueous or partially non-aqueous
character, suspensions or emulsions, on a system calibrated as
described above, the pH reading can only be considered to be an
approximation of the true value (apparent pH). Appropriate
electrodesshould beusedforsuchtypesof measurement.
Considerationsforlevel I and II of
Equipment Qualification
• At level I of the qualification of a pH meter (selection of
instruments and suppliers) it is recommended to select a
manufacturer of pH meters that can satisfy the needs of
the laboratory and works under ISO 9001 certification.
• At level II of the qualification of a pH meter (installation
and release for use) it is recommended to check all
requirements set during the selection of the instrument,
and calibration should be performed before putting into
service by an accredited external service supplier, or
internally by appropriately qualified personnel, using
certified reference buffers according to an approved
procedure
ManagementofElectrodes
• Before measurement, the electrode(s) is (are) checked visually. The
electrodes should be appropriately stored according to recommendations of
the manufacturer . Refillable electrodes should be checked to ensure that
the level of the inner electrolyte is satisfactory and no bubbles are present in
the glass bulb. The diaphragm of the reference electrode should also be
checked. Before first use, or if it has been stored out of electrolyte, it is
usually necessary to condition the electrode according to the
recommendationofthemanufacturer.
• If the stabilization of pH is too slow (long response time) or if there are
difficulties in calibration, the electrode will probably need to be cleaned or
replaced. Cleaning procedure depends on the type of sample used as
prescribedin the manual.Regularcleaning is recommended.
CalibrationandMeasurement Conditions
• The calibration consists of the determination of the slope and the offset of the measuring system.
Unless otherwise prescribed in the method, all measurements are performed at the same
temperature (± 2.5 °C) usually between 20 and 25 °C. For the temperature correction, when
necessary,followthemanufacturer’sinstructions.
• The apparatus is usually calibrated with two buffer solutions which should be chosen so that the
expectedpHvalueofthetestsample liesin betweenthepHvaluesof thebuffersolutions.The range
shouldbeatleast2pHunits.
• The pH of a third buffer solution of intermediate pH read off on the scale must not differ by more
than 0.05 pH units from the value corresponding to this solution. If the deviation is greater than +/-
0.05 units,this maybe because the range of the bufferschosen was too broad and recalibration with
a different system of buffers may be necessary. Alternatively, a multi-point calibration may be
performedtocovera widerpH-range
• In that case it may be necessary to use more than one buffer
solution for the verification depending on the expected pH
valuesofthetestsamples.
• Immerse the electrodes in the solution to be examined and
take the reading in the same conditions as for the buffer
solution.
• Store buffer solutions in suitable chemically resistant, tight
containers, such as type I glass bottles or plastic containers
suitableforaqueous solutions.
Storageof buffer solutions
Level IIIand IV Qualificationof pHMeters
• Most commercial pH meters offer a “self test” or “start-up test” where e.g. slope are tested and
comparedtothemanufacturer`s specifications.
Testtobe
performed
Frequency Tolerance Who
Calibration
or verification
of
thermometer
everytwoyears
Manufactures
specification or
OMCL
externalservice
supplieror
OMCL
LevelIII
LevelIV:Calibration/verification
Parameterto be
checked
Typicalfrequency Typical tolerancelimit Who
Slope
Eachdayof useor
beforeeachseriesof
measurements
95.0to 105.0% OMCL
+/-30mV(offset of
manufacturer+/-0.5 pHunitsat
defined temperature)Offset(pH-
asymmetry)
Referencebuffer solution +/-0.05pHunits
QUALIFICATIONOFUV-VISIBLE
SPECTROPHOTOMETERS
• ThirdAnnex of the coredocument “Qualification of Equipment”,and
it should be used in combination with it when planning, performing
and documenting the UV-Visible spectrophotometer qualification
process The core document contains the Introduction and general
formsforLevelI andII ofqualification,which arecommontoall type
ofinstruments.
• For UV-Visible spectrometers, an example has been added to give
instrument-specificproposalsthatmay beused in combinationwith
the general requirements presented in the core document
“Qualificationof Equipment”,when drawingupaLevel Ichecklist.
Level I.Selection ofinstrumentsand suppliers
• This check-list, containing examples of attributes
that can be considered in the selection of an
instrumentand supplier
Level IIof EquipmentQualification:
• Installationandreleaseforuse
Level III.Periodicandmotivatedinstrument checks
Examplesofrequirements forUV-Visible spectrophotometers
P a r a m e t e r to be c h e c k e d Typical tolerance limits
1. Spectral slit-width (if applicable)
± 1 0 %
2. Wavelength accuracy
1 n m for the U V range
3 n m for the Visible range
3. Wavelength precision
(for mechanically set wavelengths)
S e e manufacturer’s specifications
4. Photometric accuracy
(Control of absorbance)
S e e A n n e x I
5. Photometric linearity
r2 0 . 9 9 9
6. Limit of stray light
A > 2 . 0 at 1 9 8 n m
7. Baseline noise
± 0 . 0 0 2 A b s o r b a n c e units ( 5 0 0 nm) or
± 0 . 0 1 A b s o r b a n c e units (200, 3 0 0 , 4 0 0 nm)
8. Photometric drift
± 0 . 0 0 1 A b s o r b a n c e units/h ( 2 5 0 nm) or
± 0 . 0 0 2 A b s o r b a n c e units/h ( 5 0 0 nm)
LevelIV.In-useinstrumentchecks
• Examples ofrequirements forUV-Visible spectrophotometers
Parameters Tolerance
1. System suitability check of the method
• E.g. Repeatability
• Resolution
According to MAH dossier or Validated in
house method
2. Absorption Cells Absorbance Difference 0.005
Level III. Periodic and
motivated instrument
checks
This Annex contains practical
examples of tests and their
associated tolerance limits for
several parameters related to
the performance of a UV-
Visiblespectrophotometer
GENERAL CONSIDERATIONS
• Measurements made by comparing samples against
external standards should be made under conditions
during which temperature is held constant. This is
particularly relevant where the carrier solvent is
organic, and measurements may be distorted by
expansionorevaporationofthe solvent.
• It is recommended to perform the qualification within
the spectral range corresponding to the region of
analytical interest.
• Ensure that the spectrophotometer has stabilized,
according to the manufacturer’s recommendations,
beforestartingthe qualificationtests.
1. SPECTRALSLIT WIDTH(ifapplicable)
• When using an instrument on which the slit- width is variable at the selected
wavelength, the slit-width must be small compared with the half- width of
the absorption band, but it must be as large as possible to obtain a high value
of I0. Therefore, a slit-width is chosen such that further reduction does not
result ina changein absorbancereading.
MethodandLimits:
• Switch the systemonand startthe Scanmodule.
• Start a scan and examine the trace for a spectral
peak around 656.1 nm. If no peak is seen or it is
less than50%T,increasethe gain.
• Ifthesignalexceeds100%T,reducethe gain.
• Measure the width of the peak (in nanometres)
athalftheheightofthe peak.
• This represents the spectral bandwidth and
should be within ± 10% of that selected via the
computer.
• Checkthecalibrationataslitwidthof0.2nm.If
the measuredslitsaretoosmallthen,fora
selected width,theinstrumentwillhavemore
photometric noisethannormal.Iftheslitwidth
isunacceptable, thenresettheslit calibration
2.WAVELENGTH ACCURACY
• If the determination is performed by using the specific absorbance , the frequency of this
checkshouldbe higher.
Materials:
• Verifythewavelengthaccuracyusingtheabsorption maximaof holmiumperchloratesolution
Rprepared
• Ifavailable,thebuilt-inmercurylampoftheinstrumentmaybeused forthistest.
• Alternatively, use suitable filters typically made incorporating rare earth metal oxides. Ideally
thecalibrantshoulddemonstrate traceabilitytonational orinternationalstandardsandshould
carrya statementabouttheassociated uncertainty.
Method:
• Comparethemeasuredabsorbancemaximawiththeabsorbance
maxima.
Limits:
• ±1nmin theUVrange
• ±3nmin theVisiblerange
3.WAVELENGTH PRECISION
Materials:
• For this test, the same materials of the previous test can be used: Holmium perchlorate solution
R prepared
• If available, the built-in mercury lamp of the instrument may be used for this test. Alternatively,
suitablecommercialcertifiedfiltersmaybe used
Method:Carryout6 measurementsoftheabsorbancemaxima.
Limits:
• Repeatability: the relative standard deviation of the absorbance maxima should satisfy the
manufacturer’sspecifications.
• The difference between the 6 individual peaks should comply with the manufacturer’s
specifications(e.g. <0.5nm).
• Where old instruments are involved, the wavelength may be set by turning a wheel until the
selected wavelength is reached. Where this is the case, mechanical wear may result in a
different wavelength being selected depending on whether starting above or below the target
wavelength. Examinethevariationby settinga wavelengthfromaboveandbelowand seeing if
thereisa difference.
4. PHOTOMETRIC ACCURACY (CONTROL OF
ABSORBANCE)
• Note: if the determination is performed by using the
specific absorbance the frequency of this check should be
higher.
• Materials:
• Solution of potassium dichromate R, previously dried to
constantmassat130 °C.Forthecontrolofabsorbanceat 235
nm, 257 nm, 313 nm and 350 nm, dissolve 57.0-63.0 mg of
potassium dichromate R in 0.005 M sulphuric acid and
dilute to 1000.0 ml with the same acid. For the control of
absorbance at 430 nm, dissolve 57.0-63.0 mg of potassium
dichromate R in 0.005 M sulphuric acid and dilute to 100.0
mlwiththesame acid.
• Alternatively, suitable commercial certified filters may be
used
Method:
• Check the absorbance using the solution of potassium dichromate R or the certified filters at
the wavelengths indicated in the table below, which gives for each wavelength the exact
valuesandthepermittedlimits ofthespecific absorbance.
Wavelength SpecificAbsorbance Max.Tolerance
235 124.5 122.9to126.2
257 144.5 142.8to146.2
313 48.6 47.0to50.3
350 107.3 105.6to109.0
430 15.9 15.7to16.1
Photometric
Linearity
Materials:
• A series of solutions of a suitable absorbing compound (e.g.
potassium dichromate) spanning the concentration range of
interest. The absorbing solutions need to be stable. The
concentrations should be regularly spaced (1, 2, 3, 4, 5) rather
than doubling (1, 2, 4, 8, 16) in order to reduce the leverage
effectswhenfittingthe line.
Method:
• Measure the net absorbance of the solutions against a blank
at 235,
• 313,257and350nm.
• Make 3 measurements for each solution. Calculate the
meanvalue andthelinearityofthe
• concentration of each solution against the measured
absorbanceat thecontrol wavelengths.
• Limits:Ateachwavelength:r2≥ 0.999
LimitofStray
Light
• Materials:
• Straylightmaybemeasuredatagiven wavelengthwithsuitable
certifiedfiltersordifferentsolutions.Forexample,a12g/l
solution ofpotassiumchlorideinwater.
• Method:
• Theabsorbanceof a12g/l solutionofpotassiumchlorideRin
a1 cmcellincreasessteeplybetween220nmand200 nm.
• Whenavailable,usethein-builtsoftwareofthe instrument.
• Limits:
• A> 2.0at198nm,whencomparedwithwateras
compensation liquid.
• Alternatively:
• Method:Checkstraylightat220nmbyusinga20g/l NaI
solution.
• Limits:accordingtomanufacture’s
specifications(e.g. Transmittance≤ 0.1 %).
REFERENCES
1. Guidance on Equipment Qualification of Analytical Instruments: UV-
VisibleSpectro(photo)meters (UV-Vis). Valid Analytical Measurement (VAM)
Programme
2. OMCL Network of the Council of Europe QUALITY MANAGEMENT DOCUMENT ,
EDQM
3. B. Gouthami, Gattu Venkateshwarlu, Calibration and Validation of HPLC, GC and UV-
VIS Spectroscopy, International Journal of Modern Chemistry and Applied Science
2014,1(4),27–34

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Qualification of instruments

  • 2. • “Validation of an analytical procedure is the process by which it is established, by laboratory studies, that the performance characteristics of the procedure meet the requirements for the intendedanalyticalapplications.” • Qualification is part of validation, but the individual qualification steps alone do not constituteprocessvalidation • Qualification deals with components or elements ofa process • Validation deals with the entire manufacturing processofaproduct
  • 3. QUALIFICATIONOFBALANCES • 8th Annex to the core document “Qualification of Equipment”, which together should be used when planning, performing and documenting the qualification processof balances. • The core document contains the introduction and general forms for Level I and II of qualification, which are common to all types of instruments.
  • 4. • This guideline describes the requirements for balances (electronic - digital) used in chemical and biological tests in OMCLs (Official Medicines Control Laboratory). • The following types of balances are considered in this guideline. Type Ordinaryname Numberof digits after decimalposition (g) Accuracy Class 1. UltraMicroBalances 7 I 2. MicroBalances 6 I 3. Semi-micro Balances 5 I 4. AnalyticalBalances 4 I 5. PrecisionBalances 1to3 II 6. TechnicalBalances 0to1 III
  • 5. ConsiderationsFor Level I And IIof Equipment Qualification AtLevelI ofthequalificationofbalances(selectionof instrumentsandsuppliers),itisrecommendedtoselect a manufacturerofbalancesthatcan satisfytheneedsof thelaboratoryandworksunder ISO9001 certification. AtLevelIIofthequalificationofbalances(installation and releaseforuse),itisrecommendedtocheckall the requirementssetduringtheselectionofthe instrument and Calibrationshouldbeperformedbeforeputtinginto servicebyanaccreditedexternalservicesupplier,or internallybyappropriatelyqualifiedpersonnel,using certifiedreferenceweightsaccordingtoanapproved procedure
  • 6. RequirementsForBalance Use LocationoftheBalance • The accuracy and precision of weighing results are closelyassociatedwiththelocationof thebalance. • OMCLs should ensure that the balance can work under optimal conditions (weighing room/laboratory, weighing bench,temperature,light, air,etc.) • It should be ensured that the weighing bench is stable, no matter from what material it is made. The weighing bench should not deform when work is carried out on it and it must be vibration-proof or the transfer of vibrations must not influence the weighing process.
  • 7. Temperature • As weighing results are influenced by temperature, OMCLs should ensure a constant temperature is maintained in weighing rooms/laboratories. The deviation shouldnotexceedmorethan5°Cper hour. Atmospheric humidity • The optimum relative humidity (% RH) during a weighing process is between 40 %to60% • 80 % in cases where the accuracy and linearity of measurements are not affected. Light • Balancesshouldbeprotectedfromdirectsunlight (heat). Air • OMCLs should not place balances in the airflow of air conditioners or devices with ventilatorsnexttodoorwaysorinareasofhigh traffic. Weighingvessel • OMCLsmustensure that:  Thesmallest possibleweighingvessels are used.  Ifthematerials thattheweighingvessel ismadeofhaveahigh degree ofelectricalinsulationthey arenotelectrostatically charged.
  • 8. Frequency ofQualification • OMCLs must ensure that qualification/calibration of balances is done on receipt (i.e. immediately after delivery) or prior to their first useandafterany repairormove. • The frequency of qualification/calibration depends on the extent ofuseofthebalancesandisatthe discretionofindividualOMCLs. • Qualification/calibrationmustbeperformedin accordancewith a pre-determinedprotocolin which acceptancecriteriaaredefined k=correlationcoefficient SD=standarddeviation RSD=relativestandarddeviation
  • 9. Parametertobe checked Frequency Typicaltolerancelimit Levelling everydaybefore weighing begins Acceptancelimitsofthebalance Internalcalibration (adjustment) (automaticormanual) everydaybefore weighingbegins Automaticacceptancelimitsof thebalance Verification(in use control) Atleastoncea week OMCLsshalldefinetheir own acceptancecriteria Accuracy Frequencytobedefined by OMCL,typicallyonce a year OMCLsshalldefinetheirown acceptancecriteria Linearity Frequencytobedefined by OMCL,typicallyonce a year OMCLsshalldefinetheirown acceptancecriteria (k=1±0.0001) Precision Frequencytobedefined by OMCL,typicallyonce a year OMCLsshalldefinetheirown acceptancecriteria (SD= maximum5*d) Eccentricity FrequencytobedefinedbyOMCL,typically once ayear OMCLsshalldefinetheirownacceptance criteria (RSD= 0.05%)
  • 10. • Verification: Verification of the balance is performed byplacing a suitable weight in the center of the weighing pan once and comparing the result with pre-defined acceptance criteria. The same weight should always be used in these verifications. The acceptancecriteriashallbedefinedbyeachindividual OMCL. • Accuracy: The accuracy of the balance is checked by weighing at least three different certified weights that cover the usual weighing rangeof the balance. It is recommendedthat the weights have approximately 5%, 50% and 100% of the maximum capacity of the balance depending on the type of balance.It is recommendedthat the weighing is repeated atleast5 timesforevery weight, • Linearity: The results obtained from a series of accuracy checks can be used to calculate the correlation coefficient and to check for linearity. The correlation coefficient is calculated by comparing the nominal and measured masses of the weights. The acceptance criteria for the correlation coefficient shall be defined by each individual OMCL.
  • 11. • Precision: The precision of the balance should be verified by weighing at least 5timesa weight that isequivalent to approximately50%of the maximum capacity of the balance. It is recommended to repeat the test with a weight that is equivalent to approximately 5% of the maximum capacity of the balance, if the balance is used at the lower range (Proposed criterion: SD = max 5*d, whered=(actual)scaleinterval(e.g. d=0.1mg)). • Eccentricity: The eccentricity test should be carried out using a weight equivalent to at least 30% of the maximum capacity of the balance) The weight should be placed between halfway to ¾ of thedistancefromthe centreofthepantoits edge
  • 12. CALIBRATION/QUALIFICATIONOF PH- METERS • This document is the 9th Annex to the core document “Qualification of Equipment”, which taken together should be used when planning, performing and documenting the qualification processofpH meters. • The core document contains the introduction and general forms for Level I and II of qualification, which are common toalltypesof instruments
  • 13. Aim and Scopeof the Guideline • This guideline describes the requirements for pH meters used for determination of pH in aqueous solutions. If measurements are made of test solutions of a non-aqueous or partially non-aqueous character, suspensions or emulsions, on a system calibrated as described above, the pH reading can only be considered to be an approximation of the true value (apparent pH). Appropriate electrodesshould beusedforsuchtypesof measurement.
  • 14. Considerationsforlevel I and II of Equipment Qualification • At level I of the qualification of a pH meter (selection of instruments and suppliers) it is recommended to select a manufacturer of pH meters that can satisfy the needs of the laboratory and works under ISO 9001 certification. • At level II of the qualification of a pH meter (installation and release for use) it is recommended to check all requirements set during the selection of the instrument, and calibration should be performed before putting into service by an accredited external service supplier, or internally by appropriately qualified personnel, using certified reference buffers according to an approved procedure
  • 15. ManagementofElectrodes • Before measurement, the electrode(s) is (are) checked visually. The electrodes should be appropriately stored according to recommendations of the manufacturer . Refillable electrodes should be checked to ensure that the level of the inner electrolyte is satisfactory and no bubbles are present in the glass bulb. The diaphragm of the reference electrode should also be checked. Before first use, or if it has been stored out of electrolyte, it is usually necessary to condition the electrode according to the recommendationofthemanufacturer. • If the stabilization of pH is too slow (long response time) or if there are difficulties in calibration, the electrode will probably need to be cleaned or replaced. Cleaning procedure depends on the type of sample used as prescribedin the manual.Regularcleaning is recommended.
  • 16. CalibrationandMeasurement Conditions • The calibration consists of the determination of the slope and the offset of the measuring system. Unless otherwise prescribed in the method, all measurements are performed at the same temperature (± 2.5 °C) usually between 20 and 25 °C. For the temperature correction, when necessary,followthemanufacturer’sinstructions. • The apparatus is usually calibrated with two buffer solutions which should be chosen so that the expectedpHvalueofthetestsample liesin betweenthepHvaluesof thebuffersolutions.The range shouldbeatleast2pHunits. • The pH of a third buffer solution of intermediate pH read off on the scale must not differ by more than 0.05 pH units from the value corresponding to this solution. If the deviation is greater than +/- 0.05 units,this maybe because the range of the bufferschosen was too broad and recalibration with a different system of buffers may be necessary. Alternatively, a multi-point calibration may be performedtocovera widerpH-range
  • 17. • In that case it may be necessary to use more than one buffer solution for the verification depending on the expected pH valuesofthetestsamples. • Immerse the electrodes in the solution to be examined and take the reading in the same conditions as for the buffer solution. • Store buffer solutions in suitable chemically resistant, tight containers, such as type I glass bottles or plastic containers suitableforaqueous solutions. Storageof buffer solutions
  • 18. Level IIIand IV Qualificationof pHMeters • Most commercial pH meters offer a “self test” or “start-up test” where e.g. slope are tested and comparedtothemanufacturer`s specifications. Testtobe performed Frequency Tolerance Who Calibration or verification of thermometer everytwoyears Manufactures specification or OMCL externalservice supplieror OMCL LevelIII
  • 19. LevelIV:Calibration/verification Parameterto be checked Typicalfrequency Typical tolerancelimit Who Slope Eachdayof useor beforeeachseriesof measurements 95.0to 105.0% OMCL +/-30mV(offset of manufacturer+/-0.5 pHunitsat defined temperature)Offset(pH- asymmetry) Referencebuffer solution +/-0.05pHunits
  • 20. QUALIFICATIONOFUV-VISIBLE SPECTROPHOTOMETERS • ThirdAnnex of the coredocument “Qualification of Equipment”,and it should be used in combination with it when planning, performing and documenting the UV-Visible spectrophotometer qualification process The core document contains the Introduction and general formsforLevelI andII ofqualification,which arecommontoall type ofinstruments. • For UV-Visible spectrometers, an example has been added to give instrument-specificproposalsthatmay beused in combinationwith the general requirements presented in the core document “Qualificationof Equipment”,when drawingupaLevel Ichecklist.
  • 21. Level I.Selection ofinstrumentsand suppliers • This check-list, containing examples of attributes that can be considered in the selection of an instrumentand supplier Level IIof EquipmentQualification: • Installationandreleaseforuse Level III.Periodicandmotivatedinstrument checks
  • 22. Examplesofrequirements forUV-Visible spectrophotometers P a r a m e t e r to be c h e c k e d Typical tolerance limits 1. Spectral slit-width (if applicable) ± 1 0 % 2. Wavelength accuracy 1 n m for the U V range 3 n m for the Visible range 3. Wavelength precision (for mechanically set wavelengths) S e e manufacturer’s specifications 4. Photometric accuracy (Control of absorbance) S e e A n n e x I 5. Photometric linearity r2 0 . 9 9 9 6. Limit of stray light A > 2 . 0 at 1 9 8 n m 7. Baseline noise ± 0 . 0 0 2 A b s o r b a n c e units ( 5 0 0 nm) or ± 0 . 0 1 A b s o r b a n c e units (200, 3 0 0 , 4 0 0 nm) 8. Photometric drift ± 0 . 0 0 1 A b s o r b a n c e units/h ( 2 5 0 nm) or ± 0 . 0 0 2 A b s o r b a n c e units/h ( 5 0 0 nm)
  • 23. LevelIV.In-useinstrumentchecks • Examples ofrequirements forUV-Visible spectrophotometers Parameters Tolerance 1. System suitability check of the method • E.g. Repeatability • Resolution According to MAH dossier or Validated in house method 2. Absorption Cells Absorbance Difference 0.005
  • 24. Level III. Periodic and motivated instrument checks This Annex contains practical examples of tests and their associated tolerance limits for several parameters related to the performance of a UV- Visiblespectrophotometer GENERAL CONSIDERATIONS • Measurements made by comparing samples against external standards should be made under conditions during which temperature is held constant. This is particularly relevant where the carrier solvent is organic, and measurements may be distorted by expansionorevaporationofthe solvent. • It is recommended to perform the qualification within the spectral range corresponding to the region of analytical interest. • Ensure that the spectrophotometer has stabilized, according to the manufacturer’s recommendations, beforestartingthe qualificationtests.
  • 25. 1. SPECTRALSLIT WIDTH(ifapplicable) • When using an instrument on which the slit- width is variable at the selected wavelength, the slit-width must be small compared with the half- width of the absorption band, but it must be as large as possible to obtain a high value of I0. Therefore, a slit-width is chosen such that further reduction does not result ina changein absorbancereading. MethodandLimits: • Switch the systemonand startthe Scanmodule.
  • 26. • Start a scan and examine the trace for a spectral peak around 656.1 nm. If no peak is seen or it is less than50%T,increasethe gain. • Ifthesignalexceeds100%T,reducethe gain. • Measure the width of the peak (in nanometres) athalftheheightofthe peak. • This represents the spectral bandwidth and should be within ± 10% of that selected via the computer.
  • 27. • Checkthecalibrationataslitwidthof0.2nm.If the measuredslitsaretoosmallthen,fora selected width,theinstrumentwillhavemore photometric noisethannormal.Iftheslitwidth isunacceptable, thenresettheslit calibration
  • 28. 2.WAVELENGTH ACCURACY • If the determination is performed by using the specific absorbance , the frequency of this checkshouldbe higher. Materials: • Verifythewavelengthaccuracyusingtheabsorption maximaof holmiumperchloratesolution Rprepared • Ifavailable,thebuilt-inmercurylampoftheinstrumentmaybeused forthistest. • Alternatively, use suitable filters typically made incorporating rare earth metal oxides. Ideally thecalibrantshoulddemonstrate traceabilitytonational orinternationalstandardsandshould carrya statementabouttheassociated uncertainty.
  • 30. 3.WAVELENGTH PRECISION Materials: • For this test, the same materials of the previous test can be used: Holmium perchlorate solution R prepared • If available, the built-in mercury lamp of the instrument may be used for this test. Alternatively, suitablecommercialcertifiedfiltersmaybe used Method:Carryout6 measurementsoftheabsorbancemaxima. Limits: • Repeatability: the relative standard deviation of the absorbance maxima should satisfy the manufacturer’sspecifications. • The difference between the 6 individual peaks should comply with the manufacturer’s specifications(e.g. <0.5nm). • Where old instruments are involved, the wavelength may be set by turning a wheel until the selected wavelength is reached. Where this is the case, mechanical wear may result in a different wavelength being selected depending on whether starting above or below the target wavelength. Examinethevariationby settinga wavelengthfromaboveandbelowand seeing if thereisa difference.
  • 31. 4. PHOTOMETRIC ACCURACY (CONTROL OF ABSORBANCE) • Note: if the determination is performed by using the specific absorbance the frequency of this check should be higher. • Materials: • Solution of potassium dichromate R, previously dried to constantmassat130 °C.Forthecontrolofabsorbanceat 235 nm, 257 nm, 313 nm and 350 nm, dissolve 57.0-63.0 mg of potassium dichromate R in 0.005 M sulphuric acid and dilute to 1000.0 ml with the same acid. For the control of absorbance at 430 nm, dissolve 57.0-63.0 mg of potassium dichromate R in 0.005 M sulphuric acid and dilute to 100.0 mlwiththesame acid. • Alternatively, suitable commercial certified filters may be used
  • 32. Method: • Check the absorbance using the solution of potassium dichromate R or the certified filters at the wavelengths indicated in the table below, which gives for each wavelength the exact valuesandthepermittedlimits ofthespecific absorbance. Wavelength SpecificAbsorbance Max.Tolerance 235 124.5 122.9to126.2 257 144.5 142.8to146.2 313 48.6 47.0to50.3 350 107.3 105.6to109.0 430 15.9 15.7to16.1
  • 33. Photometric Linearity Materials: • A series of solutions of a suitable absorbing compound (e.g. potassium dichromate) spanning the concentration range of interest. The absorbing solutions need to be stable. The concentrations should be regularly spaced (1, 2, 3, 4, 5) rather than doubling (1, 2, 4, 8, 16) in order to reduce the leverage effectswhenfittingthe line. Method: • Measure the net absorbance of the solutions against a blank at 235, • 313,257and350nm. • Make 3 measurements for each solution. Calculate the meanvalue andthelinearityofthe • concentration of each solution against the measured absorbanceat thecontrol wavelengths. • Limits:Ateachwavelength:r2≥ 0.999
  • 34. LimitofStray Light • Materials: • Straylightmaybemeasuredatagiven wavelengthwithsuitable certifiedfiltersordifferentsolutions.Forexample,a12g/l solution ofpotassiumchlorideinwater. • Method: • Theabsorbanceof a12g/l solutionofpotassiumchlorideRin a1 cmcellincreasessteeplybetween220nmand200 nm. • Whenavailable,usethein-builtsoftwareofthe instrument. • Limits: • A> 2.0at198nm,whencomparedwithwateras compensation liquid. • Alternatively: • Method:Checkstraylightat220nmbyusinga20g/l NaI solution. • Limits:accordingtomanufacture’s specifications(e.g. Transmittance≤ 0.1 %).
  • 35. REFERENCES 1. Guidance on Equipment Qualification of Analytical Instruments: UV- VisibleSpectro(photo)meters (UV-Vis). Valid Analytical Measurement (VAM) Programme 2. OMCL Network of the Council of Europe QUALITY MANAGEMENT DOCUMENT , EDQM 3. B. Gouthami, Gattu Venkateshwarlu, Calibration and Validation of HPLC, GC and UV- VIS Spectroscopy, International Journal of Modern Chemistry and Applied Science 2014,1(4),27–34

Editor's Notes

  1. https://www.edqm.eu/sites/default/files/medias/fichiers/OMCL/Quality_Management_Documents/omcl_qualification_of_balances.pdf guideline