This document provides an overview of SAP's PS (Project System) module. It describes the main components of a project including definition, life cycle, building blocks, work breakdown structure, networks, activities, relationships, scheduling, cost planning, budgeting, procurement, confirmations, settlement, and reporting. Key aspects covered include the four phases of the project life cycle (initiation, planning, execution, closure), how networks represent task flow, methods for cost planning and budgeting, material and service procurement processes, periodic and final project settlement, and different types of project reports.

1. HELLO TECHNOMEGUS

2. SAP-PS Module Overview
BALANCE SHEET
FUND FLOW STATEMENT

3. PS Overview - Contents
 Project Definition
 Project Life Cycle
 Project –Building Blocks
 WBS Elements
 Networks
 Activities
 Relationships
 Scheduling
 Cost Planning
 Budgeting
 Material & Service Procurement
 Confirmations
 Project Settlement
 Project Reports

4. Project - Definition
Projects are generally part of the internal processes of a
company. To be able to control all tasks in project execution,
you need an organizational form that is specific to the
project and which is shared by all departments involved.

5. Project Life Cycle
5
The Project Life Cycle
consists of the following
Four Phases:
• Project Initiation
• Project Planning
• Project Execution
• Project Closure

6. Project Life Cycle
6
The Project Life Cycle
consists of the following
Four Phases:
• Project Initiation
• Project Planning
• Project Execution
• Project Closure

7. Project - Building Blocks
The main building blocks in PS (and their icons) are:
- Project Definition
- WBS elements
- Network
- Activity
- Relationship
- Milestone

8. WBS Elements

9. Networks
- A network represents the flow of the tasks within a project
- A network is a special type of work order
- The basic elements that make up a network are:
Activities and Relationships

10. Activities

11. Relationships

12. Project Life Cycle
12
The Project Life Cycle
consists of the following
Four Phases:
• Project Initiation
• Project Planning
• Project Execution
• Project Closure

13. Date Planning & Scheduling
• Scheduling can be done at WBS, Network level
• System updates the start date and end date of all activities
• The Gantt Chart is used for the graphic display

14. Cost Planning
14
 Hierarchical Planning
1000,000
400,000
300,000
200,000
100,000
E 10h Activity 142
F 10h Vendor 100
K 5000$ CE 46600
 Unit costing
Cost
estimate
Cost
estimate
 Network Costing
Commonly used Methods of Cost Planning
are:

15. Cost Planning
15
Manual Hierarchical Overall Cost Planning:

16. Budgeting

17. Maintain Original Budget

18. Material Procurement

19. Service Procurement

20. 20
MATERIAL VALUE FLOW

21. 21
SERVICE VALUE FLOW

22. 22

23. Confirmations
Confirmations document the state of processing for activities and
activity elements in a network
Only activities that have the status “Released” can be confirmed
23

24. Project Settlement
• Settlement is the process where the actual costs incurred for
a WBS element, network, or activity are allocated, in whole
or in part, to one or more receivers

25. Periodic & Final Settlement
Every period end, all actual costs are settled to the AUC (CWIP
Asset)
After completion of the project, all costs in the AUC are
transferred to one or more final asset/s

26. 26
CAPITAL STORE AND
SPARES FOR PROJECT
AuC
FINAL ASSET

27. 27

28. 28

29. Project Reporting
29
Hierarchy reports
Value category:
costs - revenues - payments
Structure
Overview
Work, dates
Detail view (lists)
 Project
 WBS element
Cost element reports
Costs and revenues
Line item reports
Actual, planned, commitments,
payments

30. Reports – Project Structure

31. Reports – Cost-Plan/Actual/Variance

32. Reports – Cost Element Report-Act/Com/Total/Plan

33. Reports – Budget/Actual/Commitment/Rem.Plan/Assigned

34. Reports – Purchase Requisitions for Project

35. Reports – Confirmations

36. 36
FUND FLOW STATEMENT
Funds Flow Statement is a statement prepared to analyse the
reasons for changes in the Financial Position of a Company
Balance Sheets. It shows the inflow and outflow of funds i.e.
Sources and Applications of funds for a particular period.

37. 37

38. 38

39. TEAM WORK

40. Thank You !
GHCL SA - IT