This document discusses inventory optimization steps that can be implemented with SAP, including standardizing materials, seasonal material planning, vendor managed inventory, repair and maintenance budget controlling, purchase order delivery reminders, alerts for stock levels, and purchase requisition return cycles. It provides details on how each step is configured and functions within the SAP system to help optimize inventory levels and management.

1. Inventory Optimization with SAP

2. Inventory Optimization
Steps
Standardization of Spare and Store Materials i.e. interchangeability, Duplicity.
Seasonal Material Requirement Planning.
Vendor Managed Inventory.
Repair and Maintenance Budget Controlling.
PO Delivery reminders to vendors.
 Alert for Stock Levels i.e PDC.
PR Return Cycle

3. Vendor Managed Inventory
PO Creation
w.r.t. Info Record
GRN against PO
Excise Capture
without PO
Zero Value
Stock Overview
Goods Issue
Consignment
Settlement
Vendor Payment
Info Record
Creation

4. Stock Overview

5. Repair and Maintenance Budget Controlling

6. Budget Controlling
System checks budget positions at the of PR
Release.
HOD is allowed to Release PR upto 85 % of
budget after that
PR required COO Approval.

7. PO Delivery Reminders
Automatic Delivery reminders are used to send email to Vendors
Examples-
Delivery Date- 10 Aug-2014
Reminders
1) 01 Aug 2014
2) 17 Aug 2014
3) 25 Aug 2014

8. Automatic Mail to Vendor as PDF attachment in below Format

9. Alert for Stock Levels
Sometime Material already delivered at store but user not picking material
from Stores which results in High Inventory Levels
At the time of PR Creation user need to enter Planned Date of
Consumption for each Item.

10. PR Return Cycle
Unclear and insufficient specification in Released PRs
PR to PO Conversion Time – 15 Days
(Release Date – PO Creation Date)
Process-
* Buyer Can return PR to user with reason.(Auto Purchasing Blocked)
Automatic Email to HOD.
* User will correct PR and revert to Buyer.
* Auto notification to buyer.
Now
PR to PO Conversion Lead Time
(Release Date/User Return Date – PO Creation Date)