1. Project System
Module (PS) SAP Project System Module
Projects System Module
Basics
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2. Project System Project
Identification
Module (PS)
WHAT IS A PROJECT ?
 Projects are tasks with special characteristics.
 They are generally complex, unique, & involve high degree of risk.
 They have precise goals which are agreed as per Contract.
 They are limited in duration and are cost and capacity intensive.
 They are subject to definite set of quality requirements.
 They are mostly of strategic importance for Client executing them.
PROJECTS IN MCGM PERSPECTIVE
 Construction Works (Buildings / Bridges / Drainage System, etc).
 One time Repair works.
 Construction of Trenches.
 Treatment of Ward level & Departmental Projects is different in
MCGM SAP Process.
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3. Project System
Module (PS) Dept. Level Projects
DEPARTMENTAL PROJECT
Project Criteria
 BOQ
 MEASUREMENT BOOK
 RUNNING BILLS
 VALUE DURING PROJECT IS ACCOUNTED AS CWIP
(CAPITAL WORK IN PROGRESS)
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4. Project System
Module (PS) Ward & Hospital Projects
 WARD 
 NORMALLY ONLY CWC CONTRACTS
 TRENCHING WO
 HOSPITALS 
 CWC CONTRACTS
 LARGE SUPPLY
 INSTALLATION PROJECTS
EXCEPTIONS
PURE PROCUREMENT OF STOCK OR ASSET
---------
PURE MAINTENANCE WORK OR AMC (HIRING
OF VEHICLES, REPAIR OF AC’s)
SMALL REPAIR WORKS & PATTY WORKS OF
HOSPITAL
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5. Project System
Module (PS) Project System Process
Project Structuring
Block Estimate
Detail Estimate
Project Budgeting
Work Order Process
Executed work details
Service Entry sheet
Payment Certification
Payment Processing
Period-End Process
Notification Process
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6. Project System
Module (PS) Project Structuring
 IDENTIFICATION OF PROJECT
CREATION OF PROJECT
 IDENTIFICATION OF PROJECT DEFN.
 (THE NEXT AVAILABLE NO.)
 PROJECT DESCRIPTION
 TYPE OF PROJECT
 CAPITAL PROJECT
 MAINTENANCE PROJECT
 BUSINESS AREA
 START DATE
 LONG TEXT
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7. Project System
Module (PS) Project Coding
 PROJECT NUMBERING
 THE 1ST ## 3 LETTERS IDENTIFIES THE RESPECTIVE DEPT.S AND
WARDS.
 THE NEXT ## 2 LETTERS ARE FOR THE SPECIFIC FISCAL YEARS
 THE LAST ## 3 LETTERS ARE THE SERIAL NUMBER OF THE PROJECT
 BUSINESS AREA
 BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000, 5000
 IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT ZONES ---1000
 IF OUTSIDE CITY LIMIT-----------------------------------------------------------5000
 FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS
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8. Project System
Module (PS) Project Coding Mask
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9. Project System
Module (PS) Project coding
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10. Project System
Module (PS) Project Builder
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11. Project System
Module (PS) Project Creation
Nomenclature Project Description
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12. Project System
Module (PS) Proposed Project Definition
Next Available No. in Series
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13. Project System
Module (PS) Project Profile
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14. Project System
Module (PS) Basic Data for Project
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15. Project System
Module (PS) Project Creation….
 Project Structuring : WBS Elements
The project is structured with multiple wbs elements
at 2nd Level if :
 If the value of the project is more than Rs. 100 Cr,
 If sections of the projects are using different rebate
percentages/charges.
 If sections of the projects are using different budget
allocations.
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16. Project System
Module (PS) Accessing the Project
Put no. of required project
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17. Project System
Module (PS) Creation Of WBS Elements
Click on WBS Element Overview
Level 1 WBS
Level 2 WBS
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18. Project System
Module (PS) WBSe Parameters
G/L A/C, FA & F
Cost center
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19. Project System
Module (PS) Project Estimation
Block Estimate
Detail Estimate
• Carrying out Block Estimate
• Carrying out Detail Estimate per
WBS element with Schedule items
with measurement details
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20. Project System
Module (PS) Project Estimation
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21. Project System
Module (PS) Project Estimation..
Summary GREY AREA
Detail of activity
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22. Project System
Module (PS) Claim_Notification Process
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23. Project System
Module (PS) Notification Process
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24. Project System
Module (PS) Notification Process..
Details date , Time & the concerned
person.
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25. Project System
Module (PS) Document Mgmt. System
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26. Project System
Module (PS) DMS- In Project / WBS
Document
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27. Project System
Module (PS) DMS-In Notification
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28. Project System
Module (PS) Notification Process : Business Workplace
Business Workplace
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29. Project System
Module (PS) Business Workplace for Claim
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30. Project System
Module (PS) Business Workplace for Claim..
Double Click to open
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31. Project System
Module (PS) Business Workplace : Inbox..
Save after giving comments
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32. Project System
Module (PS) Business Workplace : Forwarding
Login ID
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33. Project System
Module (PS) Notification Process**
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34. Project System
Module (PS) Estimation–Deviation
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35. Project System
Module (PS) Estimation–Deviation..
Quantity yet to get updated
Approval Still Pending
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36. Project System
Module (PS) Business Workplace : Inbox
Details of
Deviation
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37. Project System
Module (PS) Estimation – after Approval
Notification No. after approval 37

38. Project System
Module (PS) Project Budgeting
Project Budgeting • Allocate Overall and Annual
Budget for the Project
• Check the fund, fund center and
functional area for the Project WBS
elements
• Release the budget
• Release the WBS elements
THE BUDGET WILL BE ALLOCATED BY THE
EE ------------------IN DEPT LEVEL
AE-------------------IN THE WARD LEVEL
THE BUDGET WILL BE RELEASED BY THE ACCOUNTS OFFICER
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39. Project System
Module (PS) Budget Allocation
Basis for Allocation
 Budget Allocation is determined based on Following :
 Estimated Value of the Project
 Contractors rebate (if applicable),
 Water / Sewerage Ch/ Supervision Charges, etc.,
 Contingencies (if applicable).
 Budget for the respective Project will be booked in the Liability
Register which shows outstanding liability.
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40. Project System
Module (PS) Budget Allocation.. CJ30
Budgeted Amount to be Released
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41. Project System
Module (PS) Budget Allocation.. CJ30
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42. Project System
Module (PS) Liability Register :ZPS_LBR
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43. Project System
Module (PS) Liability Register..
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44. Project System
Module (PS) Work Order Structure
 WO STRUCTURES
 AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS
ELEMENTS
 QUANTITY ---- UNPAID,
 EXT.SER.NO.------PAID UP TO 31ST MARCH
 IF COMPLETE PAID QTY.------- PUT 0.001 IN QUANTITY
COLUMN.
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45. Work Order Structure..
Project System
Module (PS)
 T CODE----ME21N
 TYPE------- PROJECT WORK ORDER(ZTPS)
 PUT VENDOR CODE
 ACCOUNTING ASSIGNMENT-------P
 ITEM CATEGORY -------------------D
 SHORT TEXT -----------------------WBS ELEMENT
 MATERIAL CODE -------------------PROJECT WORK
 PLANT
 STORAGE LOCATION---------------0001
 PURCHASING ORGANISATION-----MCGM
 PURCHASE GROUP
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46. Project System
Module (PS) Work Order Structure..ME21n
G/L A/C
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47. Project System
Module (PS) Variation In Work Order
Project Work Orders
 IF THERE ARE MORE THAN 1 WBS THE work order
SHOULD HAVE AS MANY HEADER ITEMS AS WBS
ELEMENTS , UNDER WHICH SERVICES ARE SPECIFIED.
This is to ensure that payment certificates are created
properly ----as rebates / additional charges etc. Would be
different for different WBSe elements.
FOR RELATED ADDITIONAL WO AS ARBITATION
FEES, CONSULTATION FEES-----
 A SEPARATE WBS ELEMENT IS TO BE CREATED
 WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO
ITEM CATEGORY AS (D)]
FOR LS CONTRACT -------------------------
 WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH
NO ITEM CATEGORY AS (D)]
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48. Project System
Module (PS) Consultancy PO .. ME21n
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49. Project System
Module (PS) PO Release .. ME29n
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50. Project System
Module (PS) Work Order Printout.. ZPSWORD
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51. Project System
Module (PS) Project Execution.. ZPSPRO
 PHYSICAL PROGRESS
 Enter date wise executed Quantities for various Activities.
 You can enter executed quantities for the Activity for
duration (from / to) also.
 You can maintain text description for the entered
executed quantity.
 Once the executed quantities are saved it cannot be
deleted
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52. Project System
Module (PS) Project Execution..ZPSPRO
Executed Quantity
Details of Execution
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53. Project System
Module (PS) Service Entry Sheet..ML81n
Payment Certification
Service
Selection
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54. Project System
Module (PS) Service Entry Sheet..ML81n
Services Selected
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55. Project System
Module (PS) Release- Service Entry Sheet
 T CODE----ML81N
 THE SERVICE ENTRY SHEET WILL BE REALEASED
BY THE HIGHER AUTHORITY
 THE SERVICE ENTRY SHEET WILL BE RELEASED
ONLY AFTER THERE IS SUFFICIENT BUDGET
AVAILABLE IN BUDCON FOR THE GIVEN
COMBINATION.
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56. Project System
Module (PS) Release of Service Entry Sheet
Release Flag
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57. Project System
Module (PS) Payment Certificate
 T CODE----ZPSCERT
 DEDUCTIONS
 ADDITIONS
 OTHER PROJECT COST
 PRICE ESCLATION
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58. Project System
Module (PS) Payment Certificate..ZPSCERT
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59. Project System
Module (PS) Payment Certificate..ZPSCERT
Deductions
 WCT
 TDS
 PENALTY
 RECOVERY
 ADHOC RECOVERY
 DEFERRED PAYMENT
 DIFFERENCE IN TAXES
 LIQUIDATED DAMAGES
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60. Project System
Module (PS) Payment Certificate..ZPSCERT
ADDITIONS
 SERVICE TAX
 EXCISE DUTY & TAXES
 TDS ON MOBILISATION ADVANCE RECOVERY
 WITHHELD AMOUNT TO BE RELEASSED
OTHER PROJECT COST
 SUPERVISION CHAGES
 WATER TAXES
 SEW. CHARGES
ESCLATION
 PRICE
 LABOUR CHARGES
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61. Project System
Module (PS) Payment Certificate..ZPSCERT
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62. Project System
Module (PS) Goods Receipt_MIGO
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63. Payment Processing- MIRO
Project System
Module (PS)
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64. Project System
Module (PS) MIRO
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65. Project System
Module (PS) MIRO
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66. Project System
Module (PS) Reports on Work
•
BOQ Details ...PZSBOQ
•
Project Structure..CN41
•
PO History.. ME2J
•
Change History..ME2J
•
Budcon ..
•
Budcon report
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67. Project System
Module (PS) Reports on Work
•
Total WO value on GL basis.. ME2J
•
Service Entry Sheet Ward Wise
•
Status Service Entry Sheet.. ML84
•
Status of WBS till date
•
Project Score Card
•
Project Cockpit
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68. Project System
Module (PS) Project Cockpit
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69. Project System
Module (PS) Project Score Card
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70. Project System
Module (PS) REPORTS- VENDOR PO VALUE
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71. Project System
Module (PS) Project Structure
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72. Project System
Module (PS) Reports-PO Release status
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73. PO-Released.. ME80FN
Project System
Module (PS)
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74. Project System
Module (PS)
Thank You
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