The document discusses the project system module in SAP. It describes what a project is and examples of projects from MCGM's perspective. It outlines the key processes in project system like project structuring, estimation, budgeting, work order process, payment certification, and notification. Project coding conventions are also explained. The document provides screenshots of different screens in SAP related to project creation, WBS elements, estimation, deviation approval, document management, and notification workflow.

1. Project System
Module (PS) SAP Project System Module
Projects System Module
Basics
1

2. Project System Project
Identification
Module (PS)
WHAT IS A PROJECT ?
 Projects are tasks with special characteristics.
 They are generally complex, unique, & involve high degree of risk.
 They have precise goals which are agreed as per Contract.
 They are limited in duration and are cost and capacity intensive.
 They are subject to definite set of quality requirements.
 They are mostly of strategic importance for Client executing them.
PROJECTS IN MCGM PERSPECTIVE
 Construction Works (Buildings / Bridges / Drainage System, etc).
 One time Repair works.
 Construction of Trenches.
 Treatment of Ward level & Departmental Projects is different in
MCGM SAP Process.
2

3. Project System
Module (PS) Dept. Level Projects
DEPARTMENTAL PROJECT
Project Criteria
 BOQ
 MEASUREMENT BOOK
 RUNNING BILLS
 VALUE DURING PROJECT IS ACCOUNTED AS CWIP
(CAPITAL WORK IN PROGRESS)
3

4. Project System
Module (PS) Ward & Hospital Projects
 WARD 
 NORMALLY ONLY CWC CONTRACTS
 TRENCHING WO
 HOSPITALS 
 CWC CONTRACTS
 LARGE SUPPLY
 INSTALLATION PROJECTS
EXCEPTIONS
PURE PROCUREMENT OF STOCK OR ASSET
---------
PURE MAINTENANCE WORK OR AMC (HIRING
OF VEHICLES, REPAIR OF AC’s)
SMALL REPAIR WORKS & PATTY WORKS OF
HOSPITAL
4

5. Project System
Module (PS) Project System Process
Project Structuring
Block Estimate
Detail Estimate
Project Budgeting
Work Order Process
Executed work details
Service Entry sheet
Payment Certification
Payment Processing
Period-End Process
Notification Process
5

6. Project System
Module (PS) Project Structuring
 IDENTIFICATION OF PROJECT
CREATION OF PROJECT
 IDENTIFICATION OF PROJECT DEFN.
 (THE NEXT AVAILABLE NO.)
 PROJECT DESCRIPTION
 TYPE OF PROJECT
 CAPITAL PROJECT
 MAINTENANCE PROJECT
 BUSINESS AREA
 START DATE
 LONG TEXT
6

7. Project System
Module (PS) Project Coding
 PROJECT NUMBERING
 THE 1ST ## 3 LETTERS IDENTIFIES THE RESPECTIVE DEPT.S AND
WARDS.
 THE NEXT ## 2 LETTERS ARE FOR THE SPECIFIC FISCAL YEARS
 THE LAST ## 3 LETTERS ARE THE SERIAL NUMBER OF THE PROJECT
 BUSINESS AREA
 BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000, 5000
 IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT ZONES ---1000
 IF OUTSIDE CITY LIMIT-----------------------------------------------------------5000
 FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS
7

8. Project System
Module (PS) Project Coding Mask
8

9. Project System
Module (PS) Project coding
9

10. Project System
Module (PS) Project Builder
10

11. Project System
Module (PS) Project Creation
Nomenclature Project Description
11

12. Project System
Module (PS) Proposed Project Definition
Next Available No. in Series
12

13. Project System
Module (PS) Project Profile
13

14. Project System
Module (PS) Basic Data for Project
14

15. Project System
Module (PS) Project Creation….
 Project Structuring : WBS Elements
The project is structured with multiple wbs elements
at 2nd Level if :
 If the value of the project is more than Rs. 100 Cr,
 If sections of the projects are using different rebate
percentages/charges.
 If sections of the projects are using different budget
allocations.
15

16. Project System
Module (PS) Accessing the Project
Put no. of required project
16

17. Project System
Module (PS) Creation Of WBS Elements
Click on WBS Element Overview
Level 1 WBS
Level 2 WBS
17

18. Project System
Module (PS) WBSe Parameters
G/L A/C, FA & F
Cost center
18

19. Project System
Module (PS) Project Estimation
Block Estimate
Detail Estimate
• Carrying out Block Estimate
• Carrying out Detail Estimate per
WBS element with Schedule items
with measurement details
19

20. Project System
Module (PS) Project Estimation
20

21. Project System
Module (PS) Project Estimation..
Summary GREY AREA
Detail of activity
21

22. Project System
Module (PS) Claim_Notification Process
22

23. Project System
Module (PS) Notification Process
23

24. Project System
Module (PS) Notification Process..
Details date , Time & the concerned
person.
24

25. Project System
Module (PS) Document Mgmt. System
25

26. Project System
Module (PS) DMS- In Project / WBS
Document
26

27. Project System
Module (PS) DMS-In Notification
27

28. Project System
Module (PS) Notification Process : Business Workplace
Business Workplace
28

29. Project System
Module (PS) Business Workplace for Claim
29

30. Project System
Module (PS) Business Workplace for Claim..
Double Click to open
30

31. Project System
Module (PS) Business Workplace : Inbox..
Save after giving comments
31

32. Project System
Module (PS) Business Workplace : Forwarding
Login ID
32

33. Project System
Module (PS) Notification Process**
33

34. Project System
Module (PS) Estimation–Deviation
34

35. Project System
Module (PS) Estimation–Deviation..
Quantity yet to get updated
Approval Still Pending
35

36. Project System
Module (PS) Business Workplace : Inbox
Details of
Deviation
36

37. Project System
Module (PS) Estimation – after Approval
Notification No. after approval 37

38. Project System
Module (PS) Project Budgeting
Project Budgeting • Allocate Overall and Annual
Budget for the Project
• Check the fund, fund center and
functional area for the Project WBS
elements
• Release the budget
• Release the WBS elements
THE BUDGET WILL BE ALLOCATED BY THE
EE ------------------IN DEPT LEVEL
AE-------------------IN THE WARD LEVEL
THE BUDGET WILL BE RELEASED BY THE ACCOUNTS OFFICER
38

39. Project System
Module (PS) Budget Allocation
Basis for Allocation
 Budget Allocation is determined based on Following :
 Estimated Value of the Project
 Contractors rebate (if applicable),
 Water / Sewerage Ch/ Supervision Charges, etc.,
 Contingencies (if applicable).
 Budget for the respective Project will be booked in the Liability
Register which shows outstanding liability.
39

40. Project System
Module (PS) Budget Allocation.. CJ30
Budgeted Amount to be Released
40

41. Project System
Module (PS) Budget Allocation.. CJ30
41

42. Project System
Module (PS) Liability Register :ZPS_LBR
42

43. Project System
Module (PS) Liability Register..
43

44. Project System
Module (PS) Work Order Structure
 WO STRUCTURES
 AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS
ELEMENTS
 QUANTITY ---- UNPAID,
 EXT.SER.NO.------PAID UP TO 31ST MARCH
 IF COMPLETE PAID QTY.------- PUT 0.001 IN QUANTITY
COLUMN.
44

45. Work Order Structure..
Project System
Module (PS)
 T CODE----ME21N
 TYPE------- PROJECT WORK ORDER(ZTPS)
 PUT VENDOR CODE
 ACCOUNTING ASSIGNMENT-------P
 ITEM CATEGORY -------------------D
 SHORT TEXT -----------------------WBS ELEMENT
 MATERIAL CODE -------------------PROJECT WORK
 PLANT
 STORAGE LOCATION---------------0001
 PURCHASING ORGANISATION-----MCGM
 PURCHASE GROUP
45

46. Project System
Module (PS) Work Order Structure..ME21n
G/L A/C
46

47. Project System
Module (PS) Variation In Work Order
Project Work Orders
 IF THERE ARE MORE THAN 1 WBS THE work order
SHOULD HAVE AS MANY HEADER ITEMS AS WBS
ELEMENTS , UNDER WHICH SERVICES ARE SPECIFIED.
This is to ensure that payment certificates are created
properly ----as rebates / additional charges etc. Would be
different for different WBSe elements.
FOR RELATED ADDITIONAL WO AS ARBITATION
FEES, CONSULTATION FEES-----
 A SEPARATE WBS ELEMENT IS TO BE CREATED
 WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO
ITEM CATEGORY AS (D)]
FOR LS CONTRACT -------------------------
 WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH
NO ITEM CATEGORY AS (D)]
47

48. Project System
Module (PS) Consultancy PO .. ME21n
48

49. Project System
Module (PS) PO Release .. ME29n
49

50. Project System
Module (PS) Work Order Printout.. ZPSWORD
50

51. Project System
Module (PS) Project Execution.. ZPSPRO
 PHYSICAL PROGRESS
 Enter date wise executed Quantities for various Activities.
 You can enter executed quantities for the Activity for
duration (from / to) also.
 You can maintain text description for the entered
executed quantity.
 Once the executed quantities are saved it cannot be
deleted
51

52. Project System
Module (PS) Project Execution..ZPSPRO
Executed Quantity
Details of Execution
52

53. Project System
Module (PS) Service Entry Sheet..ML81n
Payment Certification
Service
Selection
53

54. Project System
Module (PS) Service Entry Sheet..ML81n
Services Selected
54

55. Project System
Module (PS) Release- Service Entry Sheet
 T CODE----ML81N
 THE SERVICE ENTRY SHEET WILL BE REALEASED
BY THE HIGHER AUTHORITY
 THE SERVICE ENTRY SHEET WILL BE RELEASED
ONLY AFTER THERE IS SUFFICIENT BUDGET
AVAILABLE IN BUDCON FOR THE GIVEN
COMBINATION.
55

56. Project System
Module (PS) Release of Service Entry Sheet
Release Flag
56

57. Project System
Module (PS) Payment Certificate
 T CODE----ZPSCERT
 DEDUCTIONS
 ADDITIONS
 OTHER PROJECT COST
 PRICE ESCLATION
57

58. Project System
Module (PS) Payment Certificate..ZPSCERT
58

59. Project System
Module (PS) Payment Certificate..ZPSCERT
Deductions
 WCT
 TDS
 PENALTY
 RECOVERY
 ADHOC RECOVERY
 DEFERRED PAYMENT
 DIFFERENCE IN TAXES
 LIQUIDATED DAMAGES
59

60. Project System
Module (PS) Payment Certificate..ZPSCERT
ADDITIONS
 SERVICE TAX
 EXCISE DUTY & TAXES
 TDS ON MOBILISATION ADVANCE RECOVERY
 WITHHELD AMOUNT TO BE RELEASSED
OTHER PROJECT COST
 SUPERVISION CHAGES
 WATER TAXES
 SEW. CHARGES
ESCLATION
 PRICE
 LABOUR CHARGES
60

61. Project System
Module (PS) Payment Certificate..ZPSCERT
61

62. Project System
Module (PS) Goods Receipt_MIGO
62

63. Payment Processing- MIRO
Project System
Module (PS)
63

64. Project System
Module (PS) MIRO
64

65. Project System
Module (PS) MIRO
65

66. Project System
Module (PS) Reports on Work
•
BOQ Details ...PZSBOQ
•
Project Structure..CN41
•
PO History.. ME2J
•
Change History..ME2J
•
Budcon ..
•
Budcon report
66

67. Project System
Module (PS) Reports on Work
•
Total WO value on GL basis.. ME2J
•
Service Entry Sheet Ward Wise
•
Status Service Entry Sheet.. ML84
•
Status of WBS till date
•
Project Score Card
•
Project Cockpit
67

68. Project System
Module (PS) Project Cockpit
68

69. Project System
Module (PS) Project Score Card
69

70. Project System
Module (PS) REPORTS- VENDOR PO VALUE
70

71. Project System
Module (PS) Project Structure
71

72. Project System
Module (PS) Reports-PO Release status
72

73. PO-Released.. ME80FN
Project System
Module (PS)
73

74. Project System
Module (PS)
Thank You
74