This is a series of Capacity Building documents that was prepared by the Sudanese Youth Leadership Development Program.
هذه مجموعة من المقالات في مجالات تدريبية متعددة مناسبة للجمعيات الطوعية تم تطويرها بين عامي 2003-2008 للبرنامج السوداني لإعداد القيادات الشبابية
introduction to the basics of Fundraising
What are the types of funds? What are the sources of fund? Who needs fund?
How to write a proposal?
And everything you need to know about funds & fundraising.
Without a clear guide for diversified fundraising activities it is difficult to follow a path for success and convey needed fundraising efforts throughout your organization. Understanding various funding opportunities, the pros and cons of funding sources, and developing a plan will help to direct your efforts. Join in on a hands-on conversation about funding opportunities, best practices, and how these options fit within organizational sustainability.
introduction to the basics of Fundraising
What are the types of funds? What are the sources of fund? Who needs fund?
How to write a proposal?
And everything you need to know about funds & fundraising.
Without a clear guide for diversified fundraising activities it is difficult to follow a path for success and convey needed fundraising efforts throughout your organization. Understanding various funding opportunities, the pros and cons of funding sources, and developing a plan will help to direct your efforts. Join in on a hands-on conversation about funding opportunities, best practices, and how these options fit within organizational sustainability.
Without a clear guide for fundraising activities in your organization it is difficult to convey needed fundraising efforts throughout your organization, engaging all who are able and leveraging the most dollars for your organization.
Join Emily Davis, author of Fundraising and the Next Generation and President of Emily Davis Consulting to learn:
- Who to involve in the planning process;
- Steps to take to assess your organization, and;
- Essential elements of any fundraising plan.
This practical class covers types of foundations and grants, the basics of public and private sector research and grant seeking, checklist of information you'll need for most proposals, and tips and tricks to write an effective grant. By the end of the class, you’ll have the necessary information to research and submit proposals.
Grants as a Fundraising Tool
Are you Ready
Identify Funders
Elements of A Grant
Fundraising Crash Course by Jeanne Minnicks surveys the strategies, goals, and relationships necessary for a successful development department.
For a Follow Up Whitepaper, Visit:
http://go.donorpro.com/5-modern-fundraising-strategies-nuture-prospects
Organizational chart and budget
Non-profit tax status
A donor tracking database
A system to quickly acknowledge donations and donors
Individuals (staff, board, volunteers) who are trained in how to ask for money
Knowledge of available funding sources
Basic materials about the organization
Firm knowledge of who you are
Clarity and agreement about how the funds will be used
Did you know that the organization giving away money, has as much difficulty giving away its money, as do those applying to get this money? Find out the hidden millions awaiting your effective proposal. This can be a full day, a half day or a lunch and learn workshop for you or your group.
Successful grant and funding proposals are key to the ongoing success and development of your agency. But creating a well-developed and comprehensive proposal can be difficult for even an experienced writer. To secure funding, you need to know the ins and outs of proposal writing. You need to understand how expectations differ from agency to agency and funder to funder.
Chris Hylton's Grant and Proposal Writing seminar has already helped agencies across the country train and develop the skills they need to access the funding dollars they need for community projects and initiatives. You will learn the proposal-writing process in its entirety, and be able to develop a draft proposal or work on an existing grant proposal with Chris.
The seminar provides you with a comprehensive overview of effective grant proposal techniques, finding best-fit funding sources, and planning for funding sustainability. As participants in the previous seminars can attest, this training session walks you through the key points in developing an effective funding proposal. You have the critical one-on-one support you need to get your questions answered and to develop the skills you need to succeed.
Make proper stakeholder management a habit. Learn more at http://www.infotech.com/research/ss/manage-stakeholder-relations.
As a CIO, you are responsible for addressing a wide variety of competing demands of many different stakeholders.
Stakeholders can be difficult to identify; it is often these hidden stakeholders that can unexpectedly derail your agenda.
Understanding which of your stakeholders are most important and determining the best way to address the needs of each one can be complex and time consuming.
https://bloomerang.co/resources/webinars
Martin Leifeld will focus upon a philosophy and twelve foundational principles upon which fundraising activities should occur.
A short outline of the pros and cons of networking for civil society organisations and a link to advocacy with lessons drawn from social networking sites.
Without a clear guide for fundraising activities in your organization it is difficult to convey needed fundraising efforts throughout your organization, engaging all who are able and leveraging the most dollars for your organization.
Join Emily Davis, author of Fundraising and the Next Generation and President of Emily Davis Consulting to learn:
- Who to involve in the planning process;
- Steps to take to assess your organization, and;
- Essential elements of any fundraising plan.
This practical class covers types of foundations and grants, the basics of public and private sector research and grant seeking, checklist of information you'll need for most proposals, and tips and tricks to write an effective grant. By the end of the class, you’ll have the necessary information to research and submit proposals.
Grants as a Fundraising Tool
Are you Ready
Identify Funders
Elements of A Grant
Fundraising Crash Course by Jeanne Minnicks surveys the strategies, goals, and relationships necessary for a successful development department.
For a Follow Up Whitepaper, Visit:
http://go.donorpro.com/5-modern-fundraising-strategies-nuture-prospects
Organizational chart and budget
Non-profit tax status
A donor tracking database
A system to quickly acknowledge donations and donors
Individuals (staff, board, volunteers) who are trained in how to ask for money
Knowledge of available funding sources
Basic materials about the organization
Firm knowledge of who you are
Clarity and agreement about how the funds will be used
Did you know that the organization giving away money, has as much difficulty giving away its money, as do those applying to get this money? Find out the hidden millions awaiting your effective proposal. This can be a full day, a half day or a lunch and learn workshop for you or your group.
Successful grant and funding proposals are key to the ongoing success and development of your agency. But creating a well-developed and comprehensive proposal can be difficult for even an experienced writer. To secure funding, you need to know the ins and outs of proposal writing. You need to understand how expectations differ from agency to agency and funder to funder.
Chris Hylton's Grant and Proposal Writing seminar has already helped agencies across the country train and develop the skills they need to access the funding dollars they need for community projects and initiatives. You will learn the proposal-writing process in its entirety, and be able to develop a draft proposal or work on an existing grant proposal with Chris.
The seminar provides you with a comprehensive overview of effective grant proposal techniques, finding best-fit funding sources, and planning for funding sustainability. As participants in the previous seminars can attest, this training session walks you through the key points in developing an effective funding proposal. You have the critical one-on-one support you need to get your questions answered and to develop the skills you need to succeed.
Make proper stakeholder management a habit. Learn more at http://www.infotech.com/research/ss/manage-stakeholder-relations.
As a CIO, you are responsible for addressing a wide variety of competing demands of many different stakeholders.
Stakeholders can be difficult to identify; it is often these hidden stakeholders that can unexpectedly derail your agenda.
Understanding which of your stakeholders are most important and determining the best way to address the needs of each one can be complex and time consuming.
https://bloomerang.co/resources/webinars
Martin Leifeld will focus upon a philosophy and twelve foundational principles upon which fundraising activities should occur.
A short outline of the pros and cons of networking for civil society organisations and a link to advocacy with lessons drawn from social networking sites.
This presentation is made by Samin VossoughiRad. American University for Humanities- Tbilisi campus
The security Dilemma is the them of the presentation and it has been explained exactly why states goes to war
Organizational Capacity-Building Series - Session 11: FundraisingINGENAES
This session describes key aspects of organizational fundraising. These presentations are are part of a workshop series that was implemented in Nepal and 2016 as part of the INGENAES initiative.
My Company is planning to host, “The World’s Greatest Shave” for the Leukemia Foundation. This foundation works as non-profit organization, which dedicates the cure and care of all the people, who are suffering from lymphoma, myeloma, leukemia, and other disorders of blood. Money raised from “World’s greatest shave” funds the research of blood cancer and gets other free support through this foundation. This foundation uses the “chin-people” as the mascots. I am a Project Manager here and my job is to organize the event by developing, administering, monitoring, reviewing and finalizing the plan. The whole project plan contains nine sections.
An overview of how to apply for Erasmus+ Youth Key Action 3 funding. For more information, go to our application resources page: https://www.erasmusplus.org.uk/application-resources
The presentation was a workshop at Evolve 2014: the annual event for the voluntary sector in London on Monday 16 June 2014.
The presentation was chaired by Anna Bloch from Charity Finance Group and shares highlights of how charities have adapted and are continuing to adapt to the climate, covering reductions in statutory funding and new fundraising strategies.
Find out more about the Evolve Conference from NCVO: http://www.ncvo.org.uk/training-and-events/evolve-conference
Find out more about the work NCVO does around funding: http://www.ncvo.org.uk/practical-support/funding
Presentation slides from Jonathan Bone and Peter Baeck from the launch of Nesta's Crowdfunding Good Causes report:
http://www.nesta.org.uk/publications/crowdfunding-good-causes
Stephen Tall - 'Oxford Thinking': The Campaign for the University of OxfordStephen Tall
Presentation by Stephen Tall, Associate Director of Development for the University of Oxford, on the 'Oxford Thinking' fundraising campaign. Delivered to Russian Donors Forum, Moscow, 21st October, 2011.
نظرية التطور عند المسلمين (بروفيسور محمد علي البار
ويقدم فيها سردا تاريخيا لنظريات نشأة الخلق وخلق آدم وكيف ان نظرية التطور هي نظرية علمية وليس دينية لكن تم استغلالها لمحاربة الكنيسة
Ethical considerations in research during armed conflicts.pptxDr Ghaiath Hussein
My talk @AUBMC Salim El-Hoss Bioethics Webinar Series. In this webinar, we have discussed the following points:
1- How armed conflicts affect the planning and conduct of research?
2- What is ethically unique about research during armed conflicts?
3- How did my doctoral project approach these ethical issues both at the normative and the empirical levels?
4- What are the lessons learned from the conflicts in the middle east (Sudan, Syria, Yemen, etc.) and how do they differ from the situation in Ukraine?
Acknowledgement: This talk is based on my doctoral thesis (http://etheses.bham.ac.uk/8580/), which was fully funded by Wellcome Trust, UK.
Research or Not Research? This Is Not the Question for Public Health Emergencies
November 17, 2021 @ 4:00 pm - 5:00 pm EST
Speaker:
Ghaiath Hussein, Assistant Professor, Medical Ethics and Law, Trinity College Dublin, Ireland
About this Seminar:
Public health emergencies, whether natural or man-made, local or global, in peacetime or during armed conflicts are always associated with the need to collect data (and sometimes biological samples) about and from those affected by these emergencies. One of the central questions in the relevant literature is whether the activities that involve the collection of data and/or biological samples are considered ‘research’, with the subsequent endeavour to define what ‘research’ is and whether they should be submitted for ethical approval or not. In this seminar, I will argue that this is not the central question when it comes to research/public health/humanitarian ethics. Using the findings of a systematic review on the research conducted in Darfur and findings from a qualitative project that aimed at defining what constitutes ‘research’ in public health emergencies I will, alternatively, present what I refer to as the ‘ethical characterization’ of these research-like activities and how they can be ethically guided.
Canadian Immigration Tracker March 2024 - Key SlidesAndrew Griffith
Highlights
Permanent Residents decrease along with percentage of TR2PR decline to 52 percent of all Permanent Residents.
March asylum claim data not issued as of May 27 (unusually late). Irregular arrivals remain very small.
Study permit applications experiencing sharp decrease as a result of announced caps over 50 percent compared to February.
Citizenship numbers remain stable.
Slide 3 has the overall numbers and change.
What is the point of small housing associations.pptxPaul Smith
Given the small scale of housing associations and their relative high cost per home what is the point of them and how do we justify their continued existance
Many ways to support street children.pptxSERUDS INDIA
By raising awareness, providing support, advocating for change, and offering assistance to children in need, individuals can play a crucial role in improving the lives of street children and helping them realize their full potential
Donate Us
https://serudsindia.org/how-individuals-can-support-street-children-in-india/
#donatefororphan, #donateforhomelesschildren, #childeducation, #ngochildeducation, #donateforeducation, #donationforchildeducation, #sponsorforpoorchild, #sponsororphanage #sponsororphanchild, #donation, #education, #charity, #educationforchild, #seruds, #kurnool, #joyhome
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
Russian anarchist and anti-war movement in the third year of full-scale warAntti Rautiainen
Anarchist group ANA Regensburg hosted my online-presentation on 16th of May 2024, in which I discussed tactics of anti-war activism in Russia, and reasons why the anti-war movement has not been able to make an impact to change the course of events yet. Cases of anarchists repressed for anti-war activities are presented, as well as strategies of support for political prisoners, and modest successes in supporting their struggles.
Thumbnail picture is by MediaZona, you may read their report on anti-war arson attacks in Russia here: https://en.zona.media/article/2022/10/13/burn-map
Links:
Autonomous Action
http://Avtonom.org
Anarchist Black Cross Moscow
http://Avtonom.org/abc
Solidarity Zone
https://t.me/solidarity_zone
Memorial
https://memopzk.org/, https://t.me/pzk_memorial
OVD-Info
https://en.ovdinfo.org/antiwar-ovd-info-guide
RosUznik
https://rosuznik.org/
Uznik Online
http://uznikonline.tilda.ws/
Russian Reader
https://therussianreader.com/
ABC Irkutsk
https://abc38.noblogs.org/
Send mail to prisoners from abroad:
http://Prisonmail.online
YouTube: https://youtu.be/c5nSOdU48O8
Spotify: https://podcasters.spotify.com/pod/show/libertarianlifecoach/episodes/Russian-anarchist-and-anti-war-movement-in-the-third-year-of-full-scale-war-e2k8ai4
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
A process server is a authorized person for delivering legal documents, such as summons, complaints, subpoenas, and other court papers, to peoples involved in legal proceedings.
Presentation by Jared Jageler, David Adler, Noelia Duchovny, and Evan Herrnstadt, analysts in CBO’s Microeconomic Studies and Health Analysis Divisions, at the Association of Environmental and Resource Economists Summer Conference.
1. Medical Students Worldwide 1
Welcome to the
Training Course on
IFMSA Regional Coordinator for Europe & Central Asia
By Kostas Stellos
““Project Fundraising &Project Fundraising &
grant applications”grant applications”
2. By whom?
Why?
By whom?
With what?
With whom?
Where?
Through what?
When?
What for?
Through what?
When?
For whom?
By whom?
How?
How?
What?
What for?
3. Medical Students Worldwide 3
9 Basic Truths about
fundraising1. Organizations are not entitled to support; they must
earn it.
2. Successful fundraising is not magic; it is simply hard
work on the part of people who are thoroughly
prepared.
3. Fundraising is not raising money; it is raising
friends.
4. You do not raise money by begging for it; you raise
it by selling people on your organization.
5. People do not just reach for their check books and
give money to an organization; they have to be
asked to give.
4. Medical Students Worldwide 4
9 Basic Truths about
fundraising6. You don't wait for the “right” moment to ask; you ask
now.
7. Successful fund-raising officers do not ask for
money; they get others to ask for it.
8. You don't decide today to raise money and then ask
for it tomorrow: it takes time, patience, and planning
to raise money.
9. Donors are not cash crops waiting to be harvested;
treat them as you would customers in a business.
5. Medical Students Worldwide 5
Fundraising what?
• = to raise the finance necessary to carry out
a project
• Demands a very professional approach,
because the project will face competition
• Must be effective, convincing and innovative
and offer funding organisations sth in return
• Fundraising can be:
– Exciting, constructive, fruitful
or
– Frustrating, disappointing experience
7. Medical Students Worldwide 7
Before beginning fundraising, check:
• That you know the project-and the organisation-
inside out
• That you believe in the project and are prepared
to argue its case
• To what extent you are prepared/authorised to
adapt certain aspects of the project
• That you have a list of everything needed to carry
out the project and the resources made available
by the organisation (IFMSA)
• That you have the support and agreement of the
other partners in the project & the members of
your organisation
8. Medical Students Worldwide 8
Strategic Planning of
Project Fundraising
A. Finding sources of finance
B. Making an application
C. Budget planning
D. Make contact with the funding
organisation
E. Tips during the project
F. Project report
10. Medical Students Worldwide 10
The FIRST STEP in fundraising is to
make a list of funding opportunities,
noting the variety of potential sources
and types of resource
11. Medical Students Worldwide 11
Sources of funding:
1.1. GrantsGrants
2.2. SponsorshipSponsorship
3.3. Individual donationsIndividual donations
12. Medical Students Worldwide 12
1a. Grants1a. Grants
• Available through programmes funding
from:
– Governmental institutions
– Foundations
13. Medical Students Worldwide 13
1b. Grants1b. Grants
• Programmes have:
– Goals and objectives
– Time restrictions
– Application procedure
– Selection procedure
– Maximum grant levels
– Percentage of total cost
– Implementation level (local, national,
international)
14. Medical Students Worldwide 14
1c. Grants1c. Grants
1. Make a systematic list of programmes which
might provide funding
2. Select those programmes whose aims and
objectives reflect the aims and objectives of
your project
3. Choose programmes that operate in the same
geographical are as your project (f.I. there is
no point an African project to apply for a grant
under a European programme)
4. Make an information sheet for each potential
source of funding:
15. Medical Students Worldwide 15
Information board?
What do we need to know about
the potential source of
funding?
16. Medical Students Worldwide 16
Information board
• Name and address of the organisation
• Contact responsible for dealing with funding
applications
• Kinds of project funded: how are priorities
determined, by whom and for how long?
• Procedure for making an application: is there
a form and how to find it? Is there a deadline for
applications? When is it best to apply?
• What is the selection procedure for applicants?
Who decides how much to allocate? What is the
max. amount/% of total project cost awarded per
project?
• Should any further documentation be included
with the application?
17. Medical Students Worldwide 17
1d. Grants1d. Grants
Do not be afraid to contact the funding
organisation concerned to ask this
information
Your project must meet the grant
criteria and be of interest to the
potential donor
Get the information through:
i. Approaching local and regional
youth services and centres
ii. Internet
iii. Personal contacts: find out how
other projects got funding
18. Medical Students Worldwide 18
2a. Sponsorship2a. Sponsorship
• Financial support given directly to a project by
a company, bank or other body
• At present, its contribution to youth projects is
small
• Why they give money?
– Reasons of publicity
– Tax (donations attract exemptions)
• Project support come mainly from the fields of
finance, energy, new technologies, tobacco
and alcohol
19. Medical Students Worldwide 19
2b. Sponsorship: tips2b. Sponsorship: tips
• When you approach a firm, remember that you
are becoming a player on the market & that
your “product” (the project) must be
competitive!!
• You are “selling” an image (community action,
social change, youth work, social progress,
etc).
• For the firm: donation is a vehicle for self-
publicity and a way of putting across a new
image of “generosity” and social care
21. Medical Students Worldwide 21
What do companies expect?
• An assurance that the project will be carried out
successfully
• Sound management of funds and their use as
specified in the project description
• Good publicity of the project…and the use
of their name in all public displays
• A project that is clear and well structured
• Reliable accounting
• A “professional”, reliable and well-informed team
• Previous success and prospects of growth
• Support from the community in which you
will be carrying out the project
22. Medical Students Worldwide 22
Unorthodox Fundraising method
project
SURPRISE!!!
What do companies NOT
expect?
23. Medical Students Worldwide 23
2c. Sponsorship: tips2c. Sponsorship: tips
No list is available of firms which fund
projects. Therefore:
• Find out about companies which have already
provided funding, why they have done so and
what kind of projects have been chosen
• Be creative and make contact with companies
which have never previously been approached
• Work at being persuasive and selling your
“product”
24. Medical Students Worldwide 24
3a. Individual donations3a. Individual donations
• Collections (of money or equipment)
• Raffles (lotto)
• Local jumble sales and events (cheap
products for charity reasons)
• Fundraising campaigns (national or
international projects: make sure that the
cost of such a campaign < to response)
Useful at local projects
Way of involving people and giving publicity
25. Medical Students Worldwide 25
SURPRISE!!!
project
3b. Individual donations3b. Individual donations
Unorthodox Fundraising method
26. Medical Students Worldwide 26
Project
3c. Individual donations3c. Individual donations
Unorthodox Fundraising method
SURPRISE!!!
27. Medical Students Worldwide 27
What happens if all our
sources of funding refuses
to grant our project??
• try to find more?
• try again?
• change the project?
• drop the project? or
29. Medical Students Worldwide 29
DO:
• Keep the contacts with the sponsor, even if you did
not get funding
• Ask for directions if you intend or need to use the
money for other activities than those asked for
• Say thank you to sponsors
• Invite them to be involved in the project (somehow)
• Value each contribution (not only “big money”)
• Introduce changes if they make sense and secure
the feasibility of the rest
STOP
30. Medical Students Worldwide 30
DON’T:
• Be discouraged by a no
• Do it if you don’t have the money
• Assume you have a natural right to funding!
• Expect the funders to know the importance of
your project if you don’t tell them
• Underestimate the value of a contribution, no
matter how small!
• Do it all by yourself. Accountants, treasurers
and experts can also be of help
31. Medical Students Worldwide 31
Strategic Planning of
Project Fundraising
A. Finding sources of finance
B. Making an application
C. Budget planning
D. Make contact with the funding
organisation
E. Tips during the project
F. Project report
AF
33. Medical Students Worldwide 33
GOAL:
Prepare a presentation pack in
which your project is fully,
clearly and concisely described,
each project stage is outlined
and the project is shown to be
realistic and to have every
chance of success!!!
34. Medical Students Worldwide 34
Presenting your project
• Check whether an application form exists
(most programmes provide a form) and if
it does, use it!
• Your application must explain in full:
– what the projects consists of,
– in what context is to be carried out,
– the size of budget and
– how much funding is being requested
• The clearer and more detailed the
project, the more realistic is likely
to appear!
35. Medical Students Worldwide 35
Application Objectives
– Table of Contents
What should we
write/include in the
application?
36. Medical Students Worldwide 36
0. Project title, location, duration and target
group
1. Needs analysis
2. Aims and Objectives
3. Methods
4. Necessary resources
5. Coordinator-s
6. Implementation time
7. Evaluation
Application Objectives
– Table of Contents
37. Medical Students Worldwide 37
1. Needs Analysis
(Reason for the
project)• Why is the project necessary?
• Why is it relevant?
• Why should everybody be interested in it?
• What needs does the project meet?
• What statistics do you have in support of the
needs analysis?
• Why is important to meet these needs?
• Do other members of the community share
your view of the situation?
• How do you intend to proceed?
WHY?
38. Medical Students Worldwide 38
community-
young people
Needs Analysis
AIMS
Institutional
priorities
Personal
motivation
39. Medical Students Worldwide 39
DO:
• Ask the opinion of those involved in the project!
• Ask several people’s opinions including potential
partners, sponsors & supporters
• Look for results of similar projects elsewhere (did
it work?)
• Do it when it needs to be done!
• Remember there is NO objective analysis
• Make use of the IFMSA’s resources and
experience!
• Talk with other workers or volunteers in IFMSA
(they may have similar projects, you may need
their help)
• Follow extra training if needed
STOP
40. Medical Students Worldwide 40
• Do it for young people, do it with them!
• Start your project against influential people in
the community! (You may be sabotaged)
• Think that you know everything!
• Do it only because it is fashionable or for
money!
• Start your project without other people and/or
organisation to back you up!
• Be afraid to introduce changes if they make
sense and are within the scope of the project.
• Be afraid to: share work and responsibilities
with others, ask for help
DON’T
:
41. Medical Students Worldwide 41
2. Aims and
Objectives• What do you hope to achieve through the
project?
• What are the anticipated results?
• How will the project affect those around you?
• How will it affect the community?
• How do the project goals reflect those of your
organisation?
• NB: Project aims should be sufficient clear
and specific and capable of being assessed
43. Medical Students Worldwide 43
DO:
• Negotiate/discuss your objectives with those
concerned (target group, partners, colleagues)
• Get second opinions about the way they are
formulated and defined
• Ask yourself if they can ever be evaluated, how
and when
• Consider that if they are not clear for you, they
will not be to others either
• Avoid repetition
• Connect needs analysis with the goals and
objectives
STOP
44. Medical Students Worldwide 44
• Confuse the objectives with the activities!
• Define objectives that you do not plan to
achieve
• Define only ideal, immeasurable objectives
• Use abbreviations!!!!!!!
• USE ABBREVIATIONS!!!!!
• USE ABBREVIATIONS!!!!!
• USE ABBREVIATIONS!!!!!
• USE ABBREVIATIONS!!!!!
• USE ABBREVIATIONS!!!!!
• USE ABBREVIATIONS!!!!!
DON’T
:
In
general
45. Medical Students Worldwide 45
3. Methods
• How do you intend to achieve your aims?
• What form will the project take?
• Describe its structure and activities. Why
these activities?
• Does the activities programme appear
practicable?
• Who is participating in the project and how?
What?
When?
Where?
Through what?
46. Medical Students Worldwide 46
4. Necessary
resources• What resources are necessary (finance,
materials, other premises)?
• Is the budget appropriate for the
programme indicated?
• Are all costs accounted for(travel,
materials, staff costs.etc)?
• Is the budget sufficiently detailed?
• How will these costs be covered?
With what?
With whom?
How?
47. Medical Students Worldwide 47
5. Who will coordinate the
project?
• Identify of the coordinator (name,
address, telephone number, fax and e-
mail)
• What is his/her role in the project?
• Can he/she takes decisions?
• How strong are his/her links with other
organisation members and decision
making bodies?
• Are participants involved in running and
coordinating the project? If so, how?
48. Medical Students Worldwide 48
6. When will the project be
implemented?
• What are the project start and finish
dates?
• Give details of project stages and
deadlines
• Which activities have already begun?
• At what stage will people get involved?
49. Medical Students Worldwide 49
7. Evaluation
• How and according to what criteria will the
project be evaluated?
• Is any follow-up planned?
Evaluation after the implementation
• Check what has been achieved and what not
• The impact on the community and the organisation
• Follow-up measures to be considered
• Writing documentation
• Sending financial reports, closing accounts
• Thanking and celebrating with the people involved
Evaluation is part of the project plan
50. Medical Students Worldwide 50
Strategic Planning of
Project Fundraising
A. Finding sources of finance
B. Making an application
C. Budget planning
D. Make contact with the funding
organisation
E. Tips during the project
F. Project report
AF
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Budget fundamentals
• Every project must have a budget!!!
• Composed of expenses and the income
• Must be balanced (income-expenses=0)
• Provides an idea about the realism and
dimension of the project
• If you don’t know how much it costs, you
don’t know how much you need
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I. Budget management
• Make a specific budget for each activity of the
project because:
– Rarely is it possible to fund the project as a
whole. Few sponsors buy that
– It is easier to find a sponsor for one activity
than for the whole
• Have proper bookkeeping! You are accountable for
the money involved, if not legally, at least morally.
• Be truthful. Some people know the reality of things
• Be brave! Your project is good, it deserves the
money, but you still have to work hard for it!
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• Make sure that the commitments of your
organisation are real & put those “up front” to
start the fundraising
• Ask for advice and opinions. Funders will
become more committed if they are given the
impression that their opinion counts
• No matter how painful, the financial report is
still part of the project. Yes, it is also your
responsibility!
• Do not accept no for an answer. Try
somewhere else. Try other activity
II. Budget management
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Before Putting Budget down in the
AF• Check how much the sponsor can sponsor. Asking
for more than they can give reveals bad financial
planning
• Get information about the funders’ criteria for
selection, priorities, rules of calculation, etc.
FOLLOW THEM!!!
• Tell yourself that the purpose is not to get the
money but to achieve the project’s objectives
• Follow the rules about how to fill in the AF, even if
they seem silly to you. Not following them is the
shortest way to be rejected
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Putting Budget down in the
AF
Be aware that
funding organisations will treat
the budget as
the MOST IMPORTANT part of
your application
You must include the following
information:
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Expenditure
• List all expenses connected with the project
• Estimate the cost of all outgoings (in the
currency specified in the form). Your estimate
must be realistic (show how you came at the
final sum)
Must correspond to the programme of
activities as described earlier
Estimate the rental cost of any material
loaned by the private sector and include it
under expenditure (and receipts)
• Calculate your total expenditure
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Receipts
• Include all sources of funds necessary for the
project, such as:
– Your organisation’s own resources
– Participants’ contributions
– Grants
Materials and services donated or loaned
– Amounts requested from backers
Estimate the rental cost of material donated or
loaned by sponsors
• The total amount requested must be clear &
NOT exceed the max. usually granted
• Calculate total receipts. (=total expenditure)
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The budget must:
• Inspire confidence and show your project to
be both realistic and trustworthy
• Match your project description
• Be as close as possible to final figures
You should:
• Do calculations in currency specified
• Diversify your sources of funding (do not
approach a single source for all your needs)
• Indicate whether the amounts included
under receipts have already been allocated
(confirmed) or whether conformation is still
pending
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Strategic Planning of
Project Fundraising
A. Finding sources of finance
B. Making an application
C. Budget planning
D. Make contact with the funding
organisation
E. Tips during the project
F. Project report
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D. Make contactD. Make contact
with thewith the
funding organisationfunding organisation
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General
Tips• Do not be shy of making contact with the
funding organisation
• Do not hesitate to publicise your
organisation
• Do not hesitate to enquire by telephone
how your application is proceeding, whether
all selection criteria have been met and
when a decision will be taken
• Finally, invite the funding organisation to
inspect your project at first-hand
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I. To be avoided:
• Do not systematically send an identical
project presentation to a large number of
foundations, institutions or companies
• Where there is a person responsible for
dealing with applications, do not write direct
to the programme/foundation director
• Do not a send a copy of your application
• Do not request unreasonable amounts
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• Do not send your application after the
deadline
• Do not assume that the funding organisation
is familiar with the circumstances in which
your project will be run or the needs which it is
designed to meet
• Do not request funding for operational costs
or the purchase of material for your
organisation
• Do not beg
II. To be
avoided:
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I. Practical advice
• Target and select institutions /foundations
/companies which are likely to provide funding
for your project or organisation because their
aims are similar
• Make sure your projects are believable
(unrealistic applications could damage your
organisation’s chances in the future)
• Do not forget to include your organisation’s full
address and the name of the contact person
• Believe in your project
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• Adapt your application to the priorities of the
funding organisation
• Use personal contacts
• If you give the names of any experts
consulted in connection with the project,
remember the people concerned
• Keep records of all actions taken. An activity
report will be requested. Keep all invoices
• Try to develop a long term partnership with
backers, especially with those whose aims are
similar to those of your organisation
• Do not forget to thank sponsors for their
support
II. Practical
advice
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• When you make an application put yourself in
the company’s shoes:
– why should put money in your project
rather than invest on the stock market?
– Why your project and not another?
– What advantages can they obtain from
identification with your project?
• Think of your project from the company’s
point of view
• Use all contacts which you have with the
company
A. Practical advice (sponsorship)
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• Think of different kinds of support which the
company could give you (not only money, but
also equipment or even a member of staff)
• Even gifts in kind should be given an
estimated value and included in the budget
• Think of alternative sources
• Stress the benefit which funding the project will
bring to the company in terms of publicity
B. Practical advice (sponsorship)
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Strategic Planning of
Project Fundraising
A. Finding sources of finance
B. Making an application
C. Budget planning
D. Make contact with the funding
organisation
E. Tips during the project
F. Project report
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E. Tips during the project
• Publicise the project and… don’t forget to
mention where the money came from!
• Check what expectations sponsors have
regarding the publicity and the use of their name
• Remember to invite sponsors to certain stages of
the project-especially the final stage
• Think of and start preparing the report (activity
and financial)
• Consult the sponsors for any change you want to
make to the project implementation and
programme
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Material and technical
resources• Make sure that contributions in kind and loans of
material are properly accounted for in the budget
and the financial report
• Don’t give the impression that the whole project is
about buying the latest computer with
incorporated micro-oven and a 3D video system
• Consider renting instead of buying
• Ask volunteers/technical experts how much their
services are valued
• Remember that “there are no free lunches”.
Somebody has to pay for it. That is an income or
an expense if you have to pay the lunch
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F. Project report
• Sponsors will request two reports:
– The activity report concise
– The financial report detailed
• It is part of the long-term fundraising strategy!
• Attach copies of invoices for all expenditure
• Maintain good relation with sponsors for future
fundraising
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Skills Development
Time management
Setting priorities
Teambuilding-managing people
Teamwork
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Project and Time.
• “A carelessly planned project
will take three times longer to
complete than expected! A
carefully planned project will
take twice as long”
(Law of Project Management, CoE and EC
partnership training kit)
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Project and Time..
• “No major project is ever
completed in time, within budget
and with the same people that
started it. Yours will NOT be the
first!!!”
(Law of Project Management, CoE and EC
Partnership training kit)
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Some realistic thoughts of
time
• Time cannot be saved
• Time cannot be exchanged
• Time cannot be bought
• Time cannot be sold
• Time can only be used!
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Manage your time and don’t let
time manage you!! Do this by:
• ?
• ??
• ???
• ????
• ?????
• ???…??
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Manage your time and don’t let
time manage you!! Do this by:
• List your aims, set priorities
• Make use of planners (weekly, monthly, yearly)
• Make a daily plan
• Make a TO DO LIST, prioritise and act on the
priorities
• “What’s the best use of my time right now?”
• Learn to say NO
• Difficulties first
• What is the point of discussion/work? Stick to it!
• Delegate where possible
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Setting priorities
High Urgency/Low
Importance
High Urgency/High
Importance
Do it yourself if spare time is
available. Otherwise,
delegate, get someone else
to do it!
These items should
undoubtedly be handled by
you.
Low Urgency/Low
Importance
Low Urgency/High
Importance
These items can be
postponed, ignored,
avoided completely,
referred to someone else.
These items can be handled
by you or at least delegated
to someone else so that
work can begin and finish in
time
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But also remember:
to plan your time effectively
• Do not over plan your time, allocate only
80%
• You need self-discipline to stick to your
own plan
• Keep in mind the 80/20 ratio, 80% of
available time is often spent doing 20% of
the necessary work
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Teambuilding-colleagues
• Respect the team members concerns and try to
overcome them
• Involve them in as far as they want to be involved
• Do not overload them with responsibility that they
did not ask for
• Accept that colleagues may not be as enthusiastic
as yourself about your project. Consider the validity
of their objections or reservations
• Give them responsibilities and involve then as
resources, only if they want so
• Use their experience
• Value their work and than them
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• “Good teamwork is as stimulating as
black coffee, and just as hard as to sleep
afterwards”
Teamwork
“DECIDE” framework
• D: DEFINE (problem, each role, deadline)
• E: EXPLORE (collect information)
• C: CLARIFY (make sure all understand the info)
• I: IDEAS (think all possible solutions, brain-
storming, small group discussions, visualize)
• D: DECISION (compromise, by voting,
willingness to see the decision implemented)
• E: EVALUATE (see if the problem is solved)
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8 (3+5) reasons why projects succeed
1. The organisational structure is suited to the project team
2. The target group is involved from the start of the project
3. The project makes proper use of network planning
techniques
The project team:
- participates in planning
- is committed to establishing schedules
- is committed to establishing realistic budgets
- works with bureaucracy, politics and procedures and not
against them
- agree on specific and realistic project goals
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8 reasons why some projects
fail
1. Inadequate authority
2. Lack of project team participation and
planning
3. Lack of project team participation in problem
solving
4. Inadequate communication skills
5. Inadequate technical skills
6. Inadequate administrative skills
7. Unrealistic project schedules
8. Unclear project goals
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Thank you for your
attention!
&
Good luck to your
fundraising work and
grant applications!!!