My Company is planning to host, “The World’s Greatest Shave” for the Leukemia Foundation. This foundation works as non-profit organization, which dedicates the cure and care of all the people, who are suffering from lymphoma, myeloma, leukemia, and other disorders of blood. Money raised from “World’s greatest shave” funds the research of blood cancer and gets other free support through this foundation. This foundation uses the “chin-people” as the mascots. I am a Project Manager here and my job is to organize the event by developing, administering, monitoring, reviewing and finalizing the plan. The whole project plan contains nine sections.

1. Project Management Assignment 1
Project Management Assignment

2. Project Management Assignment 2
Task
In order to demonstrate competence in this unit, you will need to show that you can develop a
project plan, show the examples of monitoring the arrangements and evaluation of the project’s
progress, and demonstrate the knowledge of relevant legislation.
The assessment involves defining the project scope and developing the project plan for the
business used in this case study. Throughout this report, you should address all the essential elements
required in the undertaking project work, but the focus of the assessment should be on how your
project plan is developed in line with the project parameters and the organization goals and
objectives.
About Company
My Company is planning to host, “The World’s Greatest Shave” for the Leukemia
Foundation. This foundation works as non-profit organization, which dedicates the cure and care of
all the people, who are suffering from lymphoma, myeloma, leukemia, and other disorders of blood.
Money raised from “World’s greatest shave” funds the research of blood cancer and gets other free
support through this foundation. This foundation uses the “chin-people” as the mascots. I am a
Project Manager here and my job is to organize the event by developing, administering, monitoring,
reviewing and finalizing the plan. The whole project plan contains nine sections.

3. Project Management Assignment 3
1. Project Scope Document
Project Planning starts with defining the scope of the project, which is one of the most
important steps in managing the project. It talks clearly about the final delivery to clients and its
limitations, so that project can become a success. This document is an agreement between the
project manager (me) and the project sponsor for meeting the requirements of the project. The
scope of this project is very clearly defined in order to control the project.
a. Project Purpose Statement
One of the important reasons for starting this project, “World’s greatest shave” of
Leukemia Foundation is to collect the money for patients suffering from blood cancer. Some of
them are relocating themselves so that they can get effective treatment for saving their lives.
At least thirty Australians are suffering from lymphoma, myeloma, or other kinds of
blood disorders. Since this foundation is receiving no funds from the government, it is organizing
one of the biggest fundraisers during 12th-15th March 2015, to sponsor almost 150,000 people to
color or shave their hair for the people, suffering from blood cancer. This project is even good
for the business as the main idea as it motivates all the employees to work so that bosses can
double the salary and they can donate to the shave purpose. The corporate credit cards are also
used by the company to donate for the same.
b. Background
Leukemia Foundation, the non-profit making organization was born on 9th October 1975,
mainly for four distinct purposes like providing medical care, supporting the patients, research of
funds and educating the families, staff and the patients. This foundation has been providing
some personalized and practical support for the people, who are suffering from Myeloma,
Myelproliferative Disorders, Aplastic anemia, and amyloidosis. The World’s greatest shave is

4. Project Management Assignment 4
the novel fundraiser for this foundation. Each year, people are sponsored to wax, shave, or wax
the hair to raise the funds to help those people, arising from blood cancer.
After this fundraiser is organized, people in large numbers are coming up to donate
towards this noble cause and even school children are getting themselves registered for it. Their
separate team is being formed and they would love to have funky hair in school. Moreover, the
circumstances, which are driving this change is that people also realize the fact that their
donations would help to improve the quality of life for all the people, who are suffering from
blood cancers.
c. Objectives
The main objective of this project is to enable all the blood cancer patients, to lead a
quality life like any other individual. The mission is to care and the vision is to cure the blood
cancer patients. Online donations are also available for the people. Some big corporate hunks
even donate through credit card.
d. Key Stakeholders
The main stakeholders of this project would be the event coordinators, social workers,
nurses, administrators, marketers, people actually making donations and the business relationship
managers.
e. Organizational Requirements
One of the most important requirements of this project is to attract a large number of
people, who are ready to help in this noble cause. They can shave, wax, or color their hair. The
next step is to get their sponsorship done. The users or the customers can participate in this event
during the weekends or any date, which is convenient to them.

5. Project Management Assignment 5
f. Timeframe and milestones
The timeframe and milestone of this project would not be fixed since there are large
numbers of blood disorder patients. This event ought to be organized each year since the
numbers of patients are too large.
g. Inclusions and deliverables
Every year, the event receives considerable support from several outlets of media and
provides ample scope for all the positive stories, which would demonstrate the involvement and
the commitment. Overall support of people would make the world of difference.
h. Exclusions and constraints
As such, there are no restrictions or constraints to organize this event and anybody can be
a donor, not only from Australia, but also from overseas. But in case the kids under eighteen
years want to participate in this event, they need to seek permission from their parents or
guardians or even from their school. The sponsors can sponsor the people online now, due to
some technical errors.
i. Risks
There are various kinds of risks, like technical, internal, external, environmental which
may be detrimental to the project. The technical risks may be like the name of the donor is not
being shown in the database, especially made for this purpose. Internal risks of the company can
be particular employees fail to turn up on the designated day, thus the number of contributors
would become less.

6. Project Management Assignment 6
j. Sign offs
This is the stage in which both the project sponsor and project manager have to agree to
the requirements of the project. In this particular project, I am also sponsoring this project for my
company, so I will have to sign in both these columns of the scope document, along with the
date.
2. Project Resources and the Budget Plan
Resources can fall under four categories like human resources, physical resources,
technical and financial resources. A template for the project resources plan is made to determine
the estimates of the resources and the budget for implementing the budget.
Resources Date Required Source Estimated Cost Comments
Human
Resources
15/02/2015 Members
of project
team
10,000 Australian
Dollars
Project team comprises of
junior developers, senior
developers and the team
leaders.
Physical
Resources
15/02/2015 Man,
machine,
tools,
equipment
10,000 Australian
Dollars
Physical Resources would
include distribution of
pamphlets and banners
informing the people
outside about this event.
Technical
Resources
01/03/2015 Technology
and
software
5000 Australian
Dollars
New software named
world’s greatest shave is
developed, meant especially
for this purpose.
Financial
Resources
01/03/2015 Cost
estimates,
breakdown
of budget,
sources of
funding
10,000 Australian
Dollars
Financial resources would
include the funds of the
company, breakdown of the
budget and estimation of the
cost.
3. Work Breakdown Structure
This whole event needs to be organized through Work Breakdown Schedule (listing
method). It would also illustrate the line of authority for the project and the relationships of such

7. Project Management Assignment 7
tasks and activities to each other. Since the project manager is directly involved in developing
and administering this event, he would have to play a substantial role in making it, very
successful.
a) Informing the team members about the event (done by Project Manager)
i) Giving an online presentation about this cause and the Leukemia Foundation
ii) Giving the URL and guiding them to read and understand the cause. They can
download the iPhone app for the same, to understand the whole process.
b) Motivating the team to shave off their heads and stand up for this Nobel cause.
i) Making them read the views of people, who have actually done it.
ii) Encouraging the staff and their children to act as donors and help the blood cancer
patients in Australia.
c) The next step is to get sponsorship. The team can ask from anyone like parents,
grandparents, cousins, aunts and uncles to get them sponsored. The teammates can send
emails, smses and ask people in social networking site to sponser them.
d) The team members need to get themselves registered, to the event so that they can
participate in the cause.
e) I would also run a dollar matching scheme for this special event and talk to the foundation
in this regard. Under this, I would ask my senior to double the money, which is
contributing towards this purpose.
f) In 2015, the team members can participate in the event by arriving at any of these
locations, Martin Place, (Sydney), Federation Square, Melbourne, Perth, Brisbane, or
Canberra. The schedule for this event is from 12th March-15th March 2015.

8. Project Management Assignment 8
g) The people, who are unable to go there due to obvious reasons can, participate in it, without
any worries. I would contact the World Greatest Shave team as a Project Manager to
finalize the event in such a case.
h) Further, the team members after participating in the event can celebrate their success that
they have reached their goal and have done something very worthful.
4. Project Management Tool
The tools of project management are used by the managers for planning and controlling
the projects. Project Management Software like the World’s Greatest Shave is most effectively
used in this business as a project management tool. This software can plan, organize, and manage
the sharing of the resources for developing the estimates of resources. It can also plan, schedule,
allocate the resources, and communicate as well as makes the decisions. Scheduling is an
important aspect of this software, which can sequence the activities of project and also assign the
resources and the dates to them.
The tools for scheduling of this software would also deliver support for the critical path,
estimation of activity duration and simulation based on probability.
5. Risk Management Plan
The risk management plan enables to foresee the risks, estimate the impacts, and define
the responses to all the issues. These risks are rated as per the likelihood and their consequences
of occurrence using the template of risk identification, given below.
Risk Identification
Activity Risk
Description
Likelihood Impact Frequency Priority
Registered This is a big May happen It may be The Its priority is

9. Project Management Assignment 9
members fail
to turn up on
that day
risk for the
company has
sent out the
list of 1000
people
due to any
emergency
detrimental to
the repute of
the company
frequency of
this risk is
neither high
nor low. But
it can occur
three.
Number of
donors are
less and
hence the
amount
If the amount
of the
contribution
is less, it may
send out a
wrong
message and
may affect the
reputation of
the company.
May happen
even in the
worst
circumstances
It may again
affect the
repute of the
company, as a
whole.
The
frequency of
this risk is
neither high
nor low. But
it can occur
Its priority is
three.
Lack of Project
Sponsor
In case,the
company and
its team
members do
not the
sponsor, then
the whole
event /plan can
collapse.
Is more likely
to happen, if
the project
manager and
the team
members fail
to get the
sponsorship.
The chances
are very
probable for
this risk to
occur.
The frequency
of this risk is
also too high
The priority
of this risk to
occur is
topmost.
b) Select the risk that you have determined to be the highest priority. Show how you will manage
the risk using the template provided below
Risk Management Plan
Risk: Failure to get a Project Sponsor.
Priority: This risk covers the highest priority
Date: Initially, this risk is highest because without this, the project cannot be started and the
agreement cannot be signed either.
Objective: To tackle the risk of getting the Project Sponsor
Prepared by: Project Manager

10. Project Management Assignment 10
This risk can be tackled by making systematically an effective Risk Management Plan
through a table, given below.
Steps Responsibility When Resources Cost
Getting the Project
Sponsor for this
purpose is a big
challenge as there is
a huge team to be
sponsored (not just
one or two people).
But, in case, I don’t
find anyone to
sponsor the whole
bunch of one
thousand people, as
a Project Manager,
I would sponsor
the whole team, as
the reputation of
the company is
concerned.
Initially,
only, after
the Project
Scope
Document
is ready and
the
agreement
has to be
signed.
Adequate Use of
human
Resources and
Financial
Resources
At least 2500
Australian Dollars
(rough estimate).
6. Communication Plan
This plan should describe how the project information will be collected and distributed
(including project meetings and progress reports) to project key stakeholders, using the following
template:
Name of
stakeholder
Relationship
to project
Preferred
communication
method
Preferred
meeting times
Contact Details
Mr. Paul Desouza Donor E-mail,
Presentations
Office Hours +61 489 789,888
Mrs. Jacques Ford Donor E-mail,
Presentations
Office Hours +61 489 789,887
Mr. Harry Donor E-mail,
Presentations
Office Hours +61 489 789,987
Mr. William Team Member E-mail,
Presentations
Office Hours +61 489 789,543
Mr. Joseph Administrator E-mail,
Presentations,
Social Network
Sites
Office Hours +61 489 876 432
Mrs. Alexandria Administrator E-mail,
Presentations,
Social Network
Office Hours +61 489 876 222

11. Project Management Assignment 11
Sites
Mr. Charles Marketing
Team
E-mail,
Presentations,
Social Network
Sites
Office Hours +61 489 876 893
Mr. Michael
Patrick
Event
coordinator
E-mail,
Presentations,
Social Network
Sites
Office Hours
and during
Sundays
+61 489 876 893
Mr. Joshua Event
coordinator
E-mail,
Presentations,
Social Network
Sites
Office Hours
and during
Sundays
+61 489 876 890
Ms. Christine Nurse E-mail,
Presentations,
Social Network
Sites
Office Hours
and during
Sundays
+61 489 876 800
7. Project Deliverables
Use the following template of a milestone report, to show whether the expected outcomes
at each stage of the project have been achieved. If not, explain how they will be achieved.
Milestone Report
Project: World’s Greatest Shave Project
Date: 28/02/2015
Prepared By: Project Manager
Milestone Planned Completion
Date
Actual Completion
Date
Achieved (Y/N)
Forming a huge team
of donors
20/01/2015 31/01/2015 Yes
Getting a Project
Sponsor
25/01/2015 02/02/2015 Yes
Collection of adequate
resources
15/02/2015 03/03/2015 Yes

12. Project Management Assignment 12
Introducing new
people and exceeding
the target
25/02/2015 Not Completed No
As a Project Manager, I wanted that I should donate more than the estimated amount, but
due to lack of time and resources, people outside the company would not be included. It was not
a mandatory milestone, so could not be pursued later.
8. Finalizing the Project
a) Create a draft financial summary report to view the project’s budget by comparing it
against the actual expenditure.
Final Financial Summary Report
Project: World’s Greatest Shave Project
Date: 28/2/2015
Prepared By: Project Manager
No. Milestone Budget Actual Variance Comments
1. Arranging the
resources
$ 40,000
Australian
35,000 5,000 It covers the
cost of all the
four resources
(technical,
financial,
physical, and
human).
2. Arranging the
donors
$10,000
Australian
15,000
Australian
Dollars
5,000
Dollars
The expenses
include the
cost of
various
mediums used
for convincing
the people for
this cause
(presentations,
video
conferencing,
online chats,
making use of
apps etc.)

13. Project Management Assignment 13
3. Getting a Project
Sponsor
$ 25,000
dollars
30,000
dollars
$5,000 Since, nobody
has agreed to
sponsor such
a big team of
1000 people, I
along with
other senior
officials of the
company
agreed to
sponsor the
event on our
own.
b) Now, that the project is closing, staff roles are changing. Based on the roles and the
responsibilities of every team member, determine how they will be assigned to new roles
or reassign to the previous ones.
Yes, the roles of the staff members would change once the project is closed. The
team members, who have participated in organizing this event and have worked hard
along with me to make it really successful, would be offered good and challenging
projects in the days to come. Those people have really felt that they are also responsible
to make this event superb, not only for their own growth but for the sake of the
company’s reputation.
c) Write a plan for the signoff process and explain how you will obtain stakeholder
acceptance.
After the Project Scope Document covering all the points, like background,
reason, objectives, requirements, milestones and timeframes, etc. are formulated, they are
discussed again with the senior officials, stakeholders and the Project Manager of the
company. A meeting would be called for the same purpose in order to explain everything
and to gain the acceptance of the stakeholders too. During this meeting every point of the

14. Project Management Assignment 14
project scope document is discussed and explained in detail. Thereafter the signoff
process is covered between the sponsor and the manager. Stakeholders are also explained
through presentations, websites, and other online tools like apps etc.
9. Reviewing the project
a) You have decided to involve the project team members in the project review process.
Outline the following :
 Who should be involved?
All the team members, event organizers and other senior officials should be involved in
the project review process.
 What input might they be able to provide?
They may suggest better measures to make the event successful like by making use of
less physical and the financial resources. Some may say that to organize such an event
may at least need 6 months beforehand.
 How you will involve them?
I will involve them by showing the project review feedbacks, comments and the reports.
b) You have organized a project review meeting with the stakeholders to close the project.
Create an appropriate agenda for this meeting that will deal with all these issues required.
Agenda for the Project Review Meeting
The main agenda would be to thank all the people, who contributed themselves, towards
making this project, an enormous success and have established a good reputation in the
Leukemia Foundation (the company, which organizes the World Greatest Shave Event).
c) Outline what lessons you have learnt during the course of this project and suggest how
they might be applied to the next project.

15. Project Management Assignment 15
d) The lessons, I have learnt during the course of this project is to make people really aware
about all the social causes and their responsibilities towards them. People working in my
company should know the actual meaning of philanthropy, as it is very important as a
human being.

16. Project Management Assignment 16