Optimise-GB presents how programme management can help prioritise the number of improvement initiatives and ensures that time, cost and quality are the focus points to ensure strategic delivery. Thank you Simon Misiewicz

1. Programme management to help prioritise multiple Projects Optimise- GB

2. Programme management is the process of managing several related projects, often with the intention of improving an organisation's performance, seen within change management Programme management focuses on the end state rather than the journey you take What is Programme management? Optimise- GB

3. Program management may provide a layer above the management of projects and focuses on selecting the best group of projects, defining them in terms of their objectives and providing an environment where projects can be run successfully. Program managers should not micromanage, but should leave project management to the project managers. What is Programme management? Optimise- GB

4. What is Programme management? Optimise- GB

5. What is Programme management? Programme planning - using a Programme Plan to ensure control Benefits management - identifying, optimising and tracking benefits Stakeholder management - ensuring all interested parties are appropriately involved in the programme Issue management and Risk management - having strategy for dealing with current and anticipated problems Quality management - ensuring that the end products of the programme are fit for purpose Configuration management - keeping monitoring information about the programme up-to-date and accurate Audit - ensuring that technical, statutory, contract and accounting standards are used Optimise- GB

6. Project management is the discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives. Optimise -GB

7. A project is unique and is of definite duration. A program is ongoing and implemented within a business to consistently achieve certain results for the business. In the course of achieving required results, business programs will normally understand related business constraints and determine the processes required to achieve results based on resources allocated. Improvement of processes is a continuous operation that very much contrasts a program from a project. At the lowest level project managers co-ordinate individual projects. They are overseen by the program manager who accounts to the program sponsor (or board). Differences between programme and project management Optimise -GB

8. Every project will have a cost & benefit , an aspect of quality , and a focus on time . Project 1 Project 2 Project 3 Project 4 Project 5 How do you prioritise which project to run? Optimise -GB Cost Quality Time Cost Quality Time Cost Quality Time Cost Quality Time Cost Quality Time

10. Ensure that you objectives are clear, concise and understood. Be SMART Optimise -GB

13. Project Data What do you do if you do not have a particular focus on cost, quality time. What then? How do you decide what project to take on first? Optimise- GB

14. Criteria categorisation - Net Benefit High (3pts) £251+ Low (1 pt) £0- £100 Medium (2pts) £101 - £250 The higher the net benefit the higher the project scores as these projects secure the greater rewards Optimise- GB Project Net Benefit £’000 Net Benefit Categorisation 1 £60 1 2 £150 2 3 £250 2 4 £100 1 5 £750 3 6 £500 3 £1,810

15. Criteria categorisation - Project Delivery time High (3pts) 0 – 2 months Low (1 pt) 7+ months Medium (2pts) 3 – 6 months The quicker a project can be implemented the higher the score Optimise- GB Project Project delivery time Time Categorisation 1 3 months 2 2 10 months 1 3 2 Months 3 4 1 month 3 5 12 months 1 6 3 months 3

16. Criteria categorisation - Resource requirement / difficulty High (3pts) 0 – 1 person Low (1 pt) 4+ people Medium (2pts) 2-3 people The fewer people / easier the work the better score Optimise- GB Project Internal resource requirement / difficulty Resource Categorisation 1 3 people 2 2 5 people 1 3 6 people 1 4 1 person 3 5 None 3 6 5 people 2

17. Project Data - summary categorisation In this case it is clear that the 6 th project clearly has the more rounded benefit to the organisation and should be chosen on that merit Optimise- GB Project Net Benefit Categorisation Time Categorisation Resource Categorisation Score multiple 1 1 2 2 4 (1 X 2 X2) 2 2 1 1 2 (2 X 1 X1) 3 2 3 1 6 (2 X 3 X 1) 4 1 3 3 9 (1 X 3 X 3) 5 3 1 3 9 (1 X 3 X 3) 6 3 3 2 18 (3 X 3 X 2)

18. Alternatively you can compare projects by a simple matrix Optimise- GB Easy to Implement Big Impact Hard to implement Small Impact Project 1 Project 3 Project 6 Project 7 Project 8 Project 9 Project 2 Implement Now Possible Kill Implement Later