This document discusses traditional vs agile project management and how New Zealand Post transitioned to an agile PMO. The traditional method separates strategy, project direction, management and delivery. Agile is iterative and incremental, focusing on how to deliver rather than prescribing what to deliver. The agile PMO aims for agility, governance and control through early engagement, strategic alignment to architecture roadmaps, and portfolio management to deliver features quicker at reduced cost and higher quality.

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Mikel Huth
Manager TPMO
New Zealand Post
The Way to an AGILE PMO

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The PMO – Areas of Expertise
Project
Communication
Performance
Measurement
Impact
Management
PMO Infrastructure
Management
Quality
Management
Project
Financials
Vendor
Management
Resource
Management
Configuration
Management
Project Integration
& Coordination
Portfolio
Management
Organizational
Change Management
Project
Management

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Pre-Project Initiate
Design-
Build-Test
Implement Close
The Method - TRADITIONAL
Program & Portfolio
Strategic
decisions
Direct a Project
Give ad-hoc
direction
Manage a Project
Day-to-Day
management
Deliver a Product
Design-Build-
Test
Project (Temporary) BAU

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The Method - AGILE
Portfolio Vision
Portfolio &
Architecture
Agile Release Train
Program Epics
Iterations
Sprints
TeamBacklog
ProgramBacklog
StrategicTheme
Pre-
Project
Initiate
Design-
Build-Test
Implement Close

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The Difference
 So what is different?
 Visibility
 Planning
 Cost tracking
 Risk-Strategy alignment
GETTING TO MARKET QUICKER, WITH REDUCED
COSTS, AND INCREADED PRODUCT QUALITY.
 Working on right things?
 When will the feature be delivered?
 What is the resource utilization?

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The Challenge
WHAT TRADITIONAL AGILE
Objective Aligned Strategy
with Business Plan
Fast to Market
Roadmap & Pipeline 6 – 12 Months 2 Sprints (4 weeks)
Terms
Timeline * Roadmap
* Priority * Dates *
Strategy * Alignment
User Stories * Epics
* Story Points *
Velocity * Sprint
Plan Predict & Prescribe Iterative &
Incremental
Delivery What to do How to do
Target Fast Time-to-Market * Reduced Costs *
High Quality

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The Views
Visibility needs

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The Path

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The Solution

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The Result
 Agility
 Governance
 Control
Through
 Early engagement
 Strategic alignment to Architecture Roadmap
 Portfolio management

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The Objective
 Alignment of Initiatives to Organizational Priorities
 Permanent Engagement with Business
 Manage Pipeline through transparent Backlog(s)
 Keep data in a Single Source of Truth
 Organisational Resource Management & Planning
 Tracking Time & Costs
 Coherent Reporting

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The Service
Source: Youtube, copyright NZ Post Ltd.

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The TPMO @ NZ Post
Project
Communication
Performance
Measurement
Business
Engagement
PMO Infrastructure
Management
Quality
Management
Project
Financials
Vendor
Management
Resource
Management
Configuration
Management
Project Integration
& Coordination
Portfolio
Management
Organizational
Change Management
Project
Management