This document provides an overview of using cloud-based tools and services to organize work. It discusses using Google Drive to collaborate on documents, using Padlet and Lino It for group activities, collecting data with Socrative, setting tasks and reminders with Google Tasks, storing and sharing files with Dropbox, managing calendars with Google Calendar, taking notes with Evernote, and learning more about technology integration.

1. Using the Cloud to your
Advantage
Where is that USB?
What did I name that file?
Shoot, I forgot to do that.
I wish I would have saved that great student work
as an example.
tinyurl.com/summerorganize

2. How busy are you?
Drawing in Google Drive Create however you want
• Responsible for?
• Hobbies?
• Tech in your life
• People in your life
• Colleagues demands

3. Complete the same “activity” with technology by using Lino It or Padlet
Let’s get “Organized”
• Walk around the room
• Answer the prompts

4. tinyurl.com/wiredcloud
• Click under the box & answer the prompt.
You are playing in the cloud!

5. Debrief

6. Cloud hopping already
• You Tube Channel
• Tiny Url
• Padlet
• Drawing
• Online Stop-watch

7. Socrative Data Collection
Go to www.socrative.com
Choose Student Log In
bwhs167
Room number: bwhs167

8. Socrative Debrief
• Creates Spreadsheet
• There’s an App for that
• Works on any device
•

9. Google Tasks
Integrated with Google Calendar & Email
There’s an app for that
It’s simple

10. Tips & Playtime

11. Create with an Email

12. Add a Due Date
Press the arrow next to the “task”

13. Dropbox
One place for all of your stuff, wherever you are.

14. Dropbox
Why it’s awesome
• Free (2 gb)
• Cloud Based
• Collaborative
• Works on all
devices
• Automatically
syncs
• Just like regular file
storage so you don’t
have to learn
anything new!

15. Dropbox…let’s get it started
• Go to www.dropbox.com
• Begin the download
• It should appear in your
downloads menu or pop up

16. • Once the program finishes downloading,
double click on it and the application
window will appear.
• Drag and drop the blue box into your
Applications folder.
1. download

17. • To install Dropbox, go to your
Applications folder and double
click on the Dropbox icon.
2. install

18. 2. install
• Select “I don’t have a Dropbox
account” and click Continue.
Unless of course you have one

19. 2. install
• Create an account
• Agree to the Terms of Service

20. • Once the installation is finished,
Dropbox provides a 5-page
tutorial.
Feel free to read this to get more familiar with the program.
2. install

21. • The blue Dropbox icon will
appear in the top right corner of
your menu bar, as shown by the
green arrow.
2. install

22. • Click on the blue Dropbox icon
and then select “Open Dropbox
Folder.”
Told ya, nothing new ☺
3. Desktop access

23. • Add a new folder by clicking on
the Gear menu and selecting
“New Folder.”
3. DESKTOP access

24. • Blue Circle=syncing in progress
• Green Arrow=complete
3. Desktop access
In order to access you have to wait for the green check

25. • Select the folder you want to
share.
• Select “Share This Folder…”.
• This will take you to the Dropbox
website.
4. sharing
Just follow the prompts

26. • Dropbox is in the cloud…
5. Online access

27. • To upload a filed online, under
the “Files” tab select “Upload.”
5. Online access

28. • Once your file has finished
loading, it will appear in that
folder EVERYWHERE (well,
close).
5. Online access

29. • You can also share a folder from
the website. Click the “Sharing”
tab and click “Share a folder.”
5. Online access

30. • Public folder available
6. Public folder

31. • Click the Dropbox icon menu and
select “Copy Public Link.” You
can now paste the link into an
email, Facebook message,
website, blog, or anywhere else.
6. Public folder

32. Status icons…

33. Dropbox on your device
App
• Free app
• Just log in
• Everything will
automatically sync
To be aware
• Cannot edit from
your device
• Format may change

34. Other Greats
Share
• Share entire
folders or just one
item
• Drop it To Me is a
great way for
students to turn in
items
• If you invite people
you get more
storage

35. Google Calendar
Why it’s awesome
• Syncs
• Works on all
devices
• Cloud based
• Collaborative
• Sends notifications
• Invitations
• Add attachments
• Color coding
• Sharing

36. Where is your calendar
• View by
– Day
– Week
– Month
– 4 days
– Agenda
• Log into D2
• Click on the Apps
Tile

37. The left side
• Mini Calendar
• Customize colors
• Share
• You can have
several calendars
(class, personal,
etc.)
• Hide or see “other
calendars”

38. Create an Event
• Double click on the date
• Fill out the title and select which
calendar to save it to

39. Create an Event
Invite
guests
Repeat is a great way to set an
appointment to recur
Find a time is where you can set
exact start and end times
Description is a great place to put
notes, addresses, phone numbers
Color code and give yourself
reminders

40. Add your calendar & D2 to your
idevice
• Go to Settings
• Click on Mail, Contacts,
Calendars
• Add account
• Google
• Type in information
• Be sure calendar is green
You can have multiple emails/calendars on a device.

41. Setting your idevice to alert you
• Go to Settings
• Notification Center
• Calendar
• Make your choices

42. Accepting an Invite
When you say “yes”
to an invite it
automatically goes
to your calendar
Delete the event form your calendar & it sends the event creator a
decline

43. Sharing Your Calendar
• Click the cog
• Choose Settings
If you make your calendar public you can insert it on a web
page
• Choose Calendar
• Select the
Calendar you
want to share
• Save
• Ta da…you did it

44. Evernote
Why it’s awesome
• Folders for
organization
• Syncs across devices
• Tag options
• Searchable
• Voice Record
• Add images &
attachments
• Take pictures
• Collaborate & Share
• MORE

45. Account Set up
• Check your email or go to www.
evernote.com
• Sign up
• Then go to evernote.
com/download/
• Follow the prompts
And yep, there’s an app for that
If you need help with downloading look in the Dropbox directions

46. Where did it go?
• Once installed on your computer
it is under applications in your
finder
You can drag it to your toolbar for easy access

47. Creating a note
• It’s a little different everywhere
• Basically press on +
Note: Single item stored in Evernote
Notebook: A container for notes

48. Features
• Drag and Drop
• Set reminders
• Add images
• Save web content
– Add extension in
Chrome Web
store
• Toolbar similar
to word
• Allows for audio
recording
• Allows for
markup of pdf’s
“Don’t be afraid to get your hands dirty with technology.”-Cordes

49. Learn More
• www.bpstis.org
• BPS TIS Youtube
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• BPS TIS Pinterest
• BPS TIS Google +
• Caskeyd Twitter
• Community 7 406 Tech Talk