Online collaboration tools

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Use these to optimize work processes in your organization

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Online collaboration tools

  1. 1. Online Collaboration Tools & Dropbox Jaan Kruusma 2013
  2. 2. Work online and together Goals 1. Save time 2. Encourage collaboration 3. Less stress
  3. 3. Tools Doodle - event planning Facebook - Groups and events Skype - real-time collaborative work Join.me - remote access and screen-sharing Google - Calendar, Hangouts, Docs Dropbox - file sharing
  4. 4. Doodle Meetings, events, polls Free Easy to use www.doodle.com
  5. 5. Private Groups for discussions It’s social - good reach, direct messaging Creative collaboration File sharing - Dropbox integration
  6. 6. Skype Group chat for each team Group calls Shared screen (but no remote access) Access on Mobile devices
  7. 7. Join.Me - Screen-sharing tool Alternative to TeamViewer and Skype Free and easy Only the host needs to download Browser access Easy access to mouse and keyboard https://join.me/
  8. 8. Google Gmail www.gmail.com Calendar - iCal format, export, import, share https://www.google.com/calendar/ Drive - documents, presentations, forms https://drive.google.com Hangouts - Cloud messaging system https://plus.google.com/hangouts
  9. 9. Dropbox Access from anywhere www.dropbox.com No more usb or dvd, or large attachments Link sharing, also for non dropbox users Shared Folders Always backed up Revision History for 30 days
  10. 10. Dropbox - Lets get started 1. 2. 3. 4. 5. Create an account Download and install Add files Create folder groups Create naming rules
  11. 11. Adding files Drag and drop and sync Right click on the file - move to dropbox Upload file at www.dropbox.com
  12. 12. Sharing files Single file or folder to a non Dropbox user Right click “Share Dropbox link” Paste to email or chat Create a shared folder that is always synced Right click “Share this folder” and add members with thatperson@groupstella.com
  13. 13. Dropbox.com Sharing - accept folder invites To create a shared folder right click on the folder and “invite to folder” Events - activity log Previous versions - restores older content
  14. 14. Mobile www.dropbox.com/mobile Native apps for Andorid, iPhone and Windows Phone, Blackberry and Kindle. Access and download - not downloaded in phone memory. Use a password on your mobile device. Mark as Favourite for offline access.
  15. 15. DO’s and DON’Ts Have Dropbox always running! Check for events and shared folder invites Don’t share a folder within the shared folder! Log out if accessing from the browser
  16. 16. Thank You! www.7blaze.com

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