Full slide deck, including app screen shots, for the EdTech Teacher iPad Summit USA, in Atlanta, Georgia, April 11-12, 2013. This presentation was given on the opening day of the iPad Summit. It was geared toward school & district administrators with ways to use the iPad in administrative capacities to ease communication & collaboration as well as lighten the paperwork burden. The session was live blogged for the conference site here: http://edtechteacher.org/blog/2013/04/ipads-for-administrators-from-jen-carey/

1. Chris Casal
P. S. 10 Brooklyn - NYCDOE
ccasal@ps10.org
Twitter: @mr_casal
iPads for Administrators
EdTechTeacher iPad Summit USA 2013
Survey & Presentation Materials
http://tinyurl.com/ett-presentations

2. P. S. 10
New York City Department of Education public school
Park Slope vicinity, Brooklyn
~950 students
Pre K- 5th grade
38 classroom teachers, 8 clusters, 6 related service
providers, 2 coaches, 2 administrators fully connected
via iPads, laptops, desktops, Google Apps &
Dropbox...

3. The Administrator iPad
Communicate
Collaborate
Observe
Paperless...

4. Communicate
Don’t use the PA system...
... get to everyone without
disturbing anyone...
http://graffitiwatcher.deviantart.com/art/Silent-Bob-and-Jay-174850056

5. The old standby
Email & distribution lists
How very 90’s of us
Lists for every constituency
all staff
grade by grade
clusters
para professionals
It may be “antiquated” but it still works

6. New media
Administrator blog
Blogger, Wordpress on iOS
Twitter
staff, students, parents can follow
disseminate quickly & succinctly
@PrincipalScott, @MsWatsonAdin, @PS10Brooklyn
(admins new to it but embracing...)

7. Collaborate
My mailbox is a scourge...
... my head (and heart) is in the clouds...
http://miladph.deviantart.com/art/Nice-cloud-154480936

8. Dropbox
Online storage
Automatic syncing across devices & operating systems
2 GB of storage free
many ways to get additional storage, including
referrals
my referral link: http://db.tt/o2H8xmo
App - $Free

9. Benefits
Access files anywhere
no more flash/thumb drives
no more bulky folders/binders of paperwork
Multiple app integration
GoodReader, PlainText, DropItTo.me
Share files and folders for easy collaboration
Work on local drive and Dropbox syncs automatically,
no uploading needed - work offline & sync later

10. Benefits
Platform
agnostic

11. Bump your storage

12. How I got more than 2 GB

13. Dropbox.com
interface -
identical folders
accessible on
iPad & local HD

14. Share folders with
any users

15. Dropbox folder on
local HD -
identical to
Dropbox.com &
iPad
Native file formats

16. Alphabetical file
structure - both files
and folders
Selet a file to view it
Native file formats

17. Folder view
Alphabetical file
structure - within
folders too
Native file formats

18. Easily share files
from iPad

19. Share via email
Generates a link
instead of emailig a
bulky attachment

20. Send files to other
apps

21. Uplaod files from
iPad to Dropbox
Can set automatic
uploads of Photos

22. Dropbox can be set to
automatically upload iPad/iPhone
pics to a “Camera Uploads”
folder or you can select manually
Manually select your
photos
Manually choose
any Dropbox folder
as a destination

23. DROPitTOme
www.dropitto.me
Free online site for submitting files to Dropbox
Set up custom URL for Dropbox submission
Students can upload files
Not an iPad app but a great way to extend the
collaborative capabilities of Dropbox
Web based - $Free

24. DROPitTOme
Set up a custom address, in this case
www.dropitto.me/mrcasal
Password protect uploads if you like...

25. DROPitTOme
Easy, standard upload interface
Search your hard drive for any file and upload...

26. Inside main Dropbox
directory is a
“Dropitto.me” folder

27. Collaborative
Store lessons
share with colleagues, substitutes, administration
Always have access to documents - start at home,
finish at school...
home, school, iPad - all synced
Have students turn in work from any computer via
DropItTo.me
Share paperless memos with staff

28. Other Players
Google Drive
much more competitive since moving from
“Documents” to “Drive” platform
5 GB free. No free storage upgrades
tied to a single Google account
SkyDrive
Microsoft
Only supports Mac OS 10.7 or later

29. Why Dropbox for me?
Love Google but have multiple Google accounts
Drive syncs to only one on the desktop
Dropbox allows me to access files regardless of which Google account I’m in
Keeps files native, doesn’t convert to Google Docs
Longtime Dropbox user
3rd school year
Drive released 4/24/12.
Share & collaborate with Dropbox users, regardless of their Google use &
comfort
Opportunities for free storage upgrades

30. Observe
You observe in real-
time, why shouldn’t
your feedback be
just as timely?

31. iPads for Observations
Instant
save yourself time
Paperless
save yourself time & money
Collaborative
save yourself time, money & confusion

32. Apps
GoodReader
desktop to iPad & back with ease
GoogleDocs
instant solution from any connected device
AudioNote, Notability, SoundNote, Teacher Notes
note taking apps easily adaptable to observations
CCL4s - Common Core Look Fors
app designed for observations with Common Core
Evernote family
Evernote, Penultimate, Skitch

33. GoodReader
View almost any file format
Search the web within the app and download files
directly
Annotate PDF files with typewriter, shapes, and
freehand tools
great for “paperless” observations, form signing,
running records, etc.
App - $4.99

34. Benefits
The instant, paperless, observation documentation
use pre-existing documents
easily import district/city/state/federal forms
observations as close to paper as possible
All “paperwork” digitized & always at your fingertips
Not reliant on connectivity
import forms & work without network connection

35. Convert .docx file to
PDF
Save it in
Dropbox
File -
Save As
Create or use a pre-existing
word processing docuemnt to
create iPad ready PDF

36. Alphabetical file
structure - both files
and folders
Select a file to view it
Similar user interface (folder/
file nav & structure) to most
OS’ and apps such as
Dropbox
Built in
web
browser
Available
servers

37. Connect to Dropbox to
download newly create PDF
observation form
Available
servers

38. ...and
Download
Select your
PDFs...

39. ...and
Download
Select your
locaiton
within
GoodReader

40. You can
create new
local folders
on the fly

41. Your observation
forms are now
within the
GoodReader app

42. The observation
document ready to
annotate
Various view options
Various annotation
options

43. Annotation options
such as typing,
highlightening,
underlining and
shapes...
Freehand
drawing/writing
Text tool

44. Before annotating
GoodReader will
prompt options - save
an annotated copy or
replace the original
Replace the original of
save a copy

45. Text box can contain as
much, or as little, as
needed. Also, author
names can be set to
track multiple user edits
Typing tool

46. Freehand tool &
toolbar - change
color and line
thickness

47. Text editing toolbar

48. Edited observation
form

49. Flatten all edits to
contain them within the
PDF....
.... email or print from
the app (compatible
printer required)
Direct export options

50. Back within the main
folder view of the
GoodReader app
Newly annotated
observation form

51. Manage
GoodReader
files just as you
would on your
PC
Rename
filesCreate
folders
Move files

52. Easly give each
finished form a
unique teacher
name

53. Upload your finished files
back to Dropbox the same
way you downloaded them to
the iPad
Upload

54. Google Drive
Free
Create, share & collaborate on documents
great for instant observations, easy sharing among
administrative staff, collaborative nature of Google
Free via iPad app “Google Drive” as well as mobile
browsers (Safari, iChromy, Ginbox, etc)

55. Benefits
Free
The instant, paperless, observation documentation
use pre-existing documents
integrated with Google Apps for Edu
observations easily sharable
All “paperwork” digitized & always at your fingertips

56. Log in tor your Google Apps
account from iPad’s Drive app

57. Inside a folder view

58. The downside...?
... wait... what...Google has a “downside”...?

59. Forms are a key part of Google Drive
but at this time they are not
available via the iPad app (neither
are Presentations)
iOS app only supports
Documents &
Spreadsheets

60. Google Docs doesn’t always
retain word procesing
formatting
Letterhead
altered
Cick to edit

61. Editing view

62. Rename files...

63. Manage files...
Share from
within the
app
Downside?
Can’t duplicate files from
within the iOS app

64. Not a big deal...
... Drive on the iPad far more robust than pre-Drive
(6/28/12 - Spreadsheet editing arrived 11/28/12)
If you’re a Google Apps user, get familiar with the Drive
app, it will change your life...
... or at least make it easier to bring GApps with you

65. Other apps of note
AudioNote - Lite= free - full version $4.99
CCL4s (Common Core Look Fors) - $2.99
Notability - $1.99
SoundNote - $4.99
Teacher Notes - Lite=free - full version $4.99
Evernote - free with paid storage upgrades
Penultimate - free

66. AudioNote
Free for Lite
$4.99 for full version
includes wifi & email sharing
Record audio while typing notes

67. Lite Version - very basic but
handy for recording ambient
audio while taking observation
notes

68. CCL4s
Common Core Look Fors
Math & Technology
$2.99
Aligned to Common Core Standards
Include photos & video with observation
Email observations directly from app

70. Notes
Photos
Standards

71. Notability
Note taking & media recording
Type, handwrite, record audio, insert pictures
Annotate PDFs
$1.99
Dropbox, Google Drive & WebDav integration

72. Audio
Media
Tools -
Freehand,
type,
highlight

73. Media

74. Export

75. SoundNote
Note taking & audio recording
type or handwrite
audio time-syncs to typing/writing
click on a word and audio jumps to the point in
recording you made the note
$4.99
Dropbox integration
Notes can be emailed with audio

76. Simple interface
Biggest Selling point is
text & handwriting
time-synced to audio
Audio jumped to
location of
recoding when the
word “was” was
written
Tools -
Freehand,
type

77. Teacher Notes
Designed with teachers in mind
set up with “classes” & “students”
easily adaptable to “teachers” & “observations”
set up with Domains & Content Area categories
Note taking & audio recording
type or handwrite
add pictures & video
Free for limited number of classes & students.
Unlimited - $4.99

78. Simple interface
Biggest Selling point
multiple inputs - audio,
video, pictures, typing
AudioVideoPictures

79. Designed as a teacher
tool for use with
classes & students but
could easily be
thought os as use with
teachers &
observations

80. Evernote
Great platform
notes, photos, tags, syncs across devices
multiple associated apps
My issues with it:
no freehand in Evernote
Penultimate allows freehand but can’t add tags or edit
from Evernote
Great platform note taking, documenting, etc. In my opinion
it stumbles when working with freehand & PDFs

81. Penultimate
Evernote app
Handwriting only
Designed for
portrait only use
Pictures

82. Penultimate
Evernote app
Handwriting only
Designed for
portrait only use
Easily
share

83. Observation Summary
GoodReader
best PDF annotator
allows for most variety of sharing - email, Dropbox, Google,
etc
allows for instant use with current forms
Google Drive
familiar platform
easy to use
free

84. Observation Conclusions
GoodReader gives an administrator the ability to
instantly use current forms and annotate directly on
them, without the need for paper
Google Drive is a familiar, free, environment great for
sharing & collaboration
Many note-taking apps offer the ability to record while
you type, making it easy to ensure you don’t miss
anything
What will work best for you...?

85. Paperless

86. Paperless
It’s all paperless...
Use the cloud to tie together your existing digital
tools
Change your thinking
send the file to the iPad, not the printer
The printer is quaint and quaint isn’t cutting it in
2013...

87. And in the end
The printer is a paperweight...
... the iPad is your public address system...
... and your printer...
... and your notebook...
... and your camera...
... and your audio recorder...
The iPad is your paperless notebook & the cloud is your file
cabinet. Connect face to face while staying digitally connected

88. Contact
Christopher M. Casal
Email: ccasal@ps10.org
Twitter: @mr_casal
Diigo: mrcasal
ps10ipads.wikispaces.com
Survey & Presentation Materials
http://tinyurl.com/ett-presentations