Presentation for the Faculty of Arts and Humanities Support Staff on Google Apps including Docs, Drive, Forms, Sites and Google+ Sarah Horrigan, Learning Technologies Manager University of Sheffield

1. Google
Docs / Dr
ive
Forms Sites
Hangouts
Sarah Horrigan
Learning Technologies Manager
Image from http://www.flickr.com/photos/13522901@N00/166894436

2. Google Drive (or Docs)
• Sharing
• Collaborating
• Commenting
• Accessing

4. Google Drive (or Docs)
For example, you could:
•All work together on a draft document in a meeting, agree and finalize it before the
end of the meeting…
•Take live ‘minutes’, allowing others to edit/amend in real time if necessary.
•Share a document to work on at your own pace, in your own time.
•Check on previous versions (Revision History) which show dates/times and colour
codes who changed what. You are able to revert back to earlier versions, should
you wish.
•Use as a convenient back-up and / or file store
•Access shared docs from anywhere with internet

5. Google Drive (or Docs)
Sharing a document with colleagues…
Should I create from scratch in Google or share a MS Word
doc (etc.)?
Considerations:
•Are you wanting colleagues to comment?
•Are you going to review / amend the doc?

6. Google Drive (or Docs)
Sharing a document with colleagues…
Tips:
•When sharing a doc – always send an email to colleagues you wish to share
with
•Give the title of the doc a useful, descriptive name, in order to make it easier
for colleagues to search for from their list.
•Star those documents you need frequent access to
•Tables created in Word can sometimes lose partial formatting when uploaded,
so consider using Google docs to create these.
•Docs 'save' automatically every few minutes

7. Google Drive (or Docs)
Folders: Sharing a Folder with colleagues…
Note:
When you share a folder, the new permissions are pushed to all collections and
docs within the main collection. Normally this happens quickly, but occasionally,
it could take a couple of minutes.
Here's an example of how access permissions work with shared folders:
•I create a document and share it with Leiza, and then add it to a folder called
Working Docs. If I then share Working Docs with Danny, the document will
be shared with both Sarah and Danny.

8. Google Drive (or Docs)
Videos and Images
•Filtering from your list
•Preview videos
•Storage space
•An easy supply of Creative Commons licensed images

9. How are you
using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/

10. Google Forms
A fantastically easy way to…
•Create a form or survey or invitation to send out to
colleagues (via email or embedded in a site, etc.)
•Canvas opinion
•Manage event bookings
From Google Forms you can
•Access the automatically created spreadsheet data
•Run a report from the data with graphs and charts

11. Google Forms
Creating a Google Form…
Hint:
Whilst creating the form questions, it is much better to
create one at a time, in the correct order required
(rather than moving questions into different positions).
Otherwise, moving questions later, can cause
confusion in the spreadsheet columns.

12. How are you
using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/

13. Google Sites
A fantastically easy way to…
•Create a website and get it online quickly
•Share resources - internally or externally
•Organise administrative tasks
•Can template pages for others to streamline
•Edit together / restrict by page

15. How are you
using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/

16. Let's look at Google+
(... what is it?)

17. http://plus.google.com

18. It's a social space...
... to connect and share with others

19. And it can be
public... or as
private as you want

20. Posts are
shared with
different
levels of
privacy... ... you
choose

21. But... circles... are a little
bit mysterious

22. 3 things
to know
about circles...

23. 1.

24. 2.

25. 3.

26. Google+ is more than that though...

27. There are hangouts too...

28. (... what's a hangout??)

29. Hang-out (n): Informal
A place where one lives or
frequently haunts

30. Not quite

31. Think of them as a
place to gather

32. There are several
ways to get there...

36. In fact... you can
hang out from lots
of different places

37. And once you're hanging out...

38. ... there's more stuff

39. ... for you to explore

40. Chat face to face...

41. Edit documents together

42. Present ideas...

43. Watch a video together...

44. Draw a diagram together...

45. Or sketch out an idea...

46. Let's take a look...

47. How are you
using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/

48. Any more info?
http://www.shef.ac.uk/cics/googleplus