This document outlines the organization and administration of guidance services. It defines guidance services and their essential components, which include individual inventory, information, counseling, consultation, referral, placement, follow-up, and research/evaluation services. It discusses the necessary elements for organizing a comprehensive guidance program, including establishing an underlying philosophy, objectives, services, staff roles, and community resources. Basic principles for developing and managing an effective guidance program are presented through a sample model that can be used as a guide.

1. ORGANIZATION AND
ADMINISTRATION OF
GUIDANCE SERVICES
Presented by:
JAYSON S. HERNANDEZ
Guidance Counselor I
San Miguel National High School

2. Training Objective:
At the end of this training-
workshop, the participants are expected to:
• Identify different guidance services.
• Apply and reflect on the necessary elements in
organizing and administering of a
comprehensive guidance and counseling
program.
• Make and present sample action plan and
accomplishment report.

3. Guidance Services may be defined as a
group of services to individuals to assist
them in securing knowledge and skills
needed in making plans and services and
in interpreting life. Guidance Services are
designed to help students to recognize,
accept, and develop their potential, to
adjust to school, and to develop the skills
they need to cope with the problems they
meet.

4. The Essential Guidance Services
• Individual Inventory Service
• Information Service
• Counseling Service
• Consultation Service
• Referral Service
• Placement Service
• Follow-up Service
• Research and Evaluation Service

5. The Essential Guidance Services
Individual
Inventory
Service
• Individual Inventory Service
consists of all information
gathered about each individual
in school. The information is
usually stored in a Cumulative
Folder where the data
accumulated about each student
are kept while the student is still
in school, and up to a few years
after.

6. The Essential Guidance Services
Information
Service
• Information Service is an
activity whereby descriptive
materials and media are
accumulated, organized, and
disseminated through
individual counseling or
through planned group
activities.

7. The Essential Guidance Services
Counseling
Service
• The term, "counseling" is a face-to-
face helping relationship. It is a
mission of service. The counselor
interprets the data gathered about the
individual and relates them to the
information about the world outside
the client in order to facilitate growth
and adjustment, problem solving and
decision-making.

8. Code of Ethics in Counseling Relationship
• Respect the personhood and integrity of the
person with whom he works.
• Recognize individual differences.
• Clarify his role to the counselee.
• Establish professional relationship with the
Counselee.
• Explain results of tests and other diagnostic tests
in a comprehensive and constructive manner.

9. Code of Ethics in Counseling Relationship
• Give information about the Counselee only to
persons who can be of help to the Counselee and
is done only with the approval of the Counselee
and/or his parents or guardian. When
revelations may result in possible harm to the
Counselee or to someone else, or may endanger
the community or the country, he must report
the facts to appropriate authorities and take
emergency measures to prevent any untoward
event or harm to Counselee.

10. Code of Ethics in Counseling Relationship
• Recommend a referral when it is indicated that
the Counselee does not benefit from the
guidance relationship, but assume responsibility
for the welfare of the Counselee until the
guidance responsibility is assumed by the person
to whom the Counselee has been referred.

11. Inappropriate (non-
counseling) activities
Appropriate (counseling)
responsibilities
• Registering and scheduling all
new students
• Administering cognitive,
aptitude and achievement tests
• Signing excuses for students
who are tardy or absent
• Performing disciplinary
actions
• Sending home students who
are not appropriately dressed
• Designing individual student
academic programs
• Interpreting cognitive,
aptitude and achievement tests
• Counseling students with
excessive tardiness or
absenteeism
• Counseling students with
disciplinary problems
• Counseling students about
appropriate school dress

12. Inappropriate
(noncounseling) activities
Appropriate (counseling)
responsibilities
• Maintaining student records
• Clerical record keeping
• Assisting with duties in the
principal’s office
• Working with one student at a
time in a therapeutic, clinical
mode
• Interpreting student records
• Ensuring student records are
maintained in accordance with
RA 9470 (National Archives of
the Philippines Act of 2007)
and NAP Circulars
• Assisting the school principal
with identifying and resolving
student issues, needs and
problems
• Collaborating with teachers to
present proactive, prevention-
based guidance curriculum
lessons

13. The Essential Guidance Services
Consultation
Service
• In the school setting, the most
important benefit derived from
consultation is that work with
the clients is facilitated. The
significant others dealing with
them are assisted in improving
the environment or situation
that contributes to the problem.

14. The Essential Guidance Services
Referral
Service
• Referral is usually understood as the action
taken by persons within the institution who see
that a particular person needs counselor
assistance. Referral also refers to the assistance
rendered to clients or their significant others.
In obtaining services from other people or
agencies that might be more effective in
helping them. Usually, referrals are made to
other people, particularly specialists, who
might be in the better position to respond to
the peculiar needs of the client.

15. Kinds of Referral System
• Self-Referral System can be usefully employed
when students wish to “drop-in” for sessions
without the school and/or parents being involved. It
works by using an anonymous pre-booking scheme.
In order to book a session, students are asked to tick
a list and then to post into a secure letterbox a form
on which their name and reason for coming can be
written. Actual names are not entered onto the list
in order to preserve confidentiality. The reason for
coming can sometimes be detailed or consist of
perhaps one word, but they offer a useful guide to
the counselor.

16. Kinds of Referral System
• School Referral System works as follows:
teachers identify students whom they feel should
be referred for counseling. They discuss this list
with the counselor and the students they agree
about are identified. A letter is then sent home to
the student’s parents requesting a meeting. After
this initial consultation between the family and
the school, the student can begin counseling
sessions.

17. Circumstances that may call for Referral
• The guidance counselor believes that he/she
cannot be objective with the client.
• The client believes he/she cannot work with the
guidance counselor.
• Non-professional relationship has developed
between client and guidance counselor.
• He/she needed attention/service is beyond the
competency of the guidance counselor.
• The guidance counselor is no longer available.
• Specialized attention is needed by the client.

18. The Essential Guidance Services
Placement
Service
• Placement is ensuring that the people are in the
right place at the right time. It has to do with
helping people find a place that will contribute
to their physical, mental, emotional, spiritual
health and well-being so that they can be
happy, contributing members of society. The
Placement Service considers goals;
values, needs, interests and capabilities in
helping clients find a niche for themselves. It
provides clients with options, enables them to
act on their choices and helps them adjust to
the chosen environment.

19. The Essential Guidance Services
Follow-up
Service
• Follow-up Service helps determine the
status of the person who received
assistance and what other assistance
must be rendered so that the service is
complete and holistic. At the same
time, the Follow-up Service can
determine the adequacy and
sufficiency of the programs and
services extended in the meeting the
needs of its clientele.

20. The Essential Guidance Services
Research and
Evaluation
Service
• Research is a service-oriented activity
conducted to discover new knowledge, to
advance current knowledge, and to
substantiate theory.
• Program evaluation is a program-
oriented activity that seeks to collect
relevant information to determine
whether program goals are met in terms
of outcomes as basis for the modification
of the delivery of services.

21. Code of Ethics in Conducting Research and
Publications
• Undertake research to contribute to the
advancement of Guidance and Counseling
profession.
• In conducting research, adhere to the highest
standards of research methodology.
• In reporting results of researches, reveal the
identity of the subjects of research only with the
permission of the subjects concerned and only
for professional purposes.
• Acknowledge the source of his ideas and
material in his research as well as in his

22. Organization is basically concerned
with making arrangements to enable
the school to realize its purpose.
Organization and/or reorganization is
necessary because imperfections
appear in existing arrangements,
original purposes become modified or
extended, conditions change and/or
new techniques are discovered.

23. Administration is concerned with the
conduct, operation, and management of
the guidance program. Administration
implies authority and responsibility. As
a process it seeks to manage situations
by which people of differing skills,
interest and abilities focus their efforts
to achieve the goals of an enterprise.

24. Guidance Program is a system of services
designed to improve the adjustment of every
person for whom it was organized. Guidance
Program is not a merely a specialized service,
but becomes an integral part of the educational
system. It is responsive to the student’s needs
and recognizes the student as an individual. It
aims to personalize and humanize the
education of the student. It is a collaborative
work of the three pillars of the educational
system, namely, administration,
instruction and guidance.

25. Basic Organizational Principles
It should be based upon the goals/aims of the
program. It must be reflective of the school’s vision/mission
providing a favorable situation for its wise implementation. It
has to be well prepared to meet the needs of the clients. In the
needs analysis survey using a checklist, the community, the
parents, the students and the teachers are involved.
Authority and line of responsibility must be clearly
defined. An organizational structure will explain the how. A
clear definition of the job description of the management staff
must supplement the structure.

26. Basic Organizational Principles
Operation has to be systematic with the
extent of control that is well-established.
It must evidently present the team of persons
responsible for a certain job/activity.
Good leadership and human elements
must be indicated. A line of persons involved
in the work under a dynamic facilitator should
coordinate the guidance services.

27. Steps in Developing and Managing
a Guidance Program
Study of the
Real-Life
Environment
(Environment
Assessment)
Needs
Assessment
Priority Setting
Goal/Objective
Formulation
Resources
Determination
Strategies
Identification
Program
Implementation
Program
Evaluation
Recycling

28. Sample Model of a Comprehensive
Guidance and Counseling Program
I Underlying Philosophy of School
A. Rationale
B. Condition
C. Operation
II Objectives
A. General
B. Specific

29. Sample Model of a Comprehensive
Guidance and Counseling Program
III Guidance Services
A. Individual Inventory Service
B. Information Service
C. Counseling Service
D. Consultation Service
E. Referral Service
F. Placement Service
G. Follow-up Service
H. Research and Evaluation Service

30. Sample Model of a Comprehensive
Guidance and Counseling Program
IV Guidance Staff and Responsibilities
A. Principal
B. Guidance Counselor
C. Class Adviser and Subject Teacher
V Community Resources and Referrals
A. Colleges and Universities
B. Non-Governmental Organizations
C. Professionals
D. Local Government Units
VI Organizational Chart

31. Thank You
&
God Bless!!!