The document provides details on planning health and safety inspections and communication on a construction site. It includes plans for mapping the site layout, inspection routes, communication networks, task auditing, and documenting safety processes. Key information to gather includes schedules, site plans in phases of development, utility locations, traffic routes, inspection reports, and documenting meetings and corrective actions.

1. Plans, Maps and Inspection Routes
ON SITE SAFETY
Site Management Communication Network TASK AUDITING & ANALYSIS
Main Contractor Put details in diary: Observe the systematic interaction of people, machines in relation to the
Company Name work environment. Consider the organisational and cultural factors,
Contractors Name which effect the actions or activities performed to complete the task.
Title
Contact number Gather up the following information:
Sub-Contractors E-mail Plans
Address Overview of Site in phases of development
Phases and Schedule dates – Demolition and Rebuild
H&S Officers Layout of Office Blocks – Moving dates if not permanent location
Layout of Communal Welfare Facilities
MULTI-SITE Utility Services – Electric, Gas, Water, Drainage
Maps
Proposed Traffic Routes to and from site including emergency contingency
Planning, CONTROL Patterns of Behaviour plan, access and egress points for vehicles etc
Implementing Safe Site (OHS) Tool Box Inspection Routes
and Consultation Inspections carried out prior to your start date
Goal attainment See Zone Control General Review- Raise CARs for any short falls
OUTCOMES (OHS) Hazard Spotting Photographic Evidence, reports and corrective action
See Zone Control Physical Conditions – Environment and Housekeeping
Use CARs - Corrective Action Request forms to control the situation
Site Rules and Regulations
AT
ER
OP
IO
O-
N
C
Environmental Control – Environmental awareness requirements, fire
SAFETY
alarms and evacuation procedures, location of muster points and safe
Observation
CE
PL
IA
routes of escape
M
O
N
C
and
Find out what other processes and activities are being carried out where
Communicatio
your subcontractors working. This information should include all risks and
n
Rational Organisation any hazardous substances associated with this process.
Guidelines Integration Method Statements
IMPACT (OHS) PROCESS (OHS) Own Method Statements
COORDINATION Other Contractors/Subcontractors Method Statements
Tool Box Talks
2007 What, when, where and who with?
Sub-contractors already employed – Full Details
ORGANISATIONAL HEALTH & SAFETY PROGRAM (OHS)

2. Planning and Implementing Consultation
CONTROL Cooperation
Keeping control of the situation Work Area:
What space do you have? Continuous Improvement
Reduce risk by assessing the situation Is it enough? Commitment and Policy
Remove, reduce or contain hazards Reorganise it to suit your Planning
Documentation (paper flow) – File System ergonomic needs Implementation
Auditable trail – Managing the paper flow Measurement and Evaluation
Aims Get a ‘full page’ diary Review and Improvement
Objectives What you need to
Targets Check what systems are
achieve and when you
already in place Observation and Communication
Time Scale need to do it by
Legislation – Guidelines and database Is there a current database?
Management Meetings
Compliance –Legal, logical and relevant Preparation
DIARY
‘Duty of Care’ Health and Safety Poster Reports
One page per day H&S Management
Policies & procedures, rules & regulations Set out as follows: Inspections
Site Management - Involvement
Management structure: Rational Organisation Days Weather Investigations
Gangers Tool Box Meetings
Effective leadership & direction Presentations
Gangs Tool Box Meetings
(Upward & downward) Phase of project Photos
Outside Agencies
Roles and responsibilities Minutes
Days Activities Safety Reps: Who in each gang will take
Task – Correct job method – Method statement responsibility for site safety – Gain commitment?
Team – Contractors – Sub-Contractors Tool Boxes
Working together – Joint consultation - Cooperation Preparation- method statement
Individual Daily Inspection Plan of action: Working Safely We want you to do this, using these
Visitors Who? to achieve that ‘safely’
Hazard spotting
Support – Communication Network What?
Report to
Where? Tool Box
Risk assessments – Rational Organisation Photo taken Housekeeping
Outside contractors Action taken: When?
How? Working from heights Hazard spotting
Fire : Fire Order When by?
Slips, trips and falls Incident reporting
Water Environmental Why?
Weekly activities Manual handling OHS Inspections – Safe working
Air Work equipment
Health
Monthly activities Record all meetings in diary, Date, Time and Context etc
Safety
Environmental Control – Patterns of Behaviour Communications
Observations Memos
E-Mails Training Action Plan – Must have
Attitude and behaviour habits Communications
Letters Name of Sub-contactor
Ergonomic factors E-mails
Letters – Memos Training National Insurance Number
Monitoring, maintaining analysing and reviews
Tool Boxes Meetings Date of Birth
Investigating
Meetings etc Purchasing Certificate of competence and training
Instruction, training and development
KPIs Training matrix
Tool Boxes

3. Patterns of Behaviour Risk Management and Risk Assessments
CO-OPERATION Working towards
Observation and Communication HSG 65 Model – Reduce Risks Cut Costs - Safety Policy
Environmental Control Organisational Development Observation and Communication
Observations - Inspections Personal motivation to safety
Attitude and behaviour habits behaviour Management structure:
Ergonomic factors Positive safety practice Control of People, Events, Jobs, Tasks, Activities, Resources, Tools & Plant
Monitoring, maintaining analysing, Risk justification Effective leadership & direction
(Upward & downward) Method
Investigating Fatalism
Roles and responsibilities Statements
Optimism
Instruction, training and development Task – Correct job method
Site induction training Behaviour Team – Who is in charge? Who makes up the team?
Safety Policy To increase awareness of Working together – Joint consultation
Method statement risks and consequences to Individual – Valid Certificates for the job, activity or task they are
CITB Training create a supportive social performing- get name, national insurance number and date of birth
Risk assessments environment for change Visitors – Control of risk
Incident reporting Support - Communication Network See Zone
Investigations Changing risk perception through Toolbox Contacts Control
First Aid talks on Safe Sites and Safe Working Physical
Practices including such things as: Conditions –
Housekeeping Risk Management Environment
Inspections Housekeeping Contingency Preparedness, Planning and Implementing and
Manual handling Working from heights Inspections Housekeeping
Fire Safety Slips, trips and falls Investigations
Manual handling Involvement Identify the Hazards
Electrical Safety
Chemical Safety Risk assessments
Identify the Risk
Working from heights – ladders, scaffolding, harnesses Outside contractors
And the people at Risk
Work Equipment Fire
Office Safety – Ergonomics – VDUs – Self-risk assessments Water Evaluate, remove or
Signs and Signage Air reduce, and protect from
Traffic Management Hazard spotting Health risk
Safety Record, plan, inform,
Start up safety checks Incident reporting instruct, and train
Personal Protective Equipment OHS Inspections – Safe working
Management Regulations
Welfare Facilities Work equipment Manual Handling Review
Zone Control System –development of site in Phases PPE
Rules of the site Display Screen PUWER
What you… Noise LOLER
First Aid
COMPETENCE STANDARDS COSHH Equipment
Must have, Must wear, Must do Fire
What you… Asbestos Tools/Plant
Working from heights
Lead Electrical
Must not do

4. Rational Organisation - PROCESS Management of Health and Safety - Process
Integration People, Events, Jobs, Tasks, Activities, Resources: Equipmen t and Facilities
Observation and Communication
Performance indicators for various elements of
Organisation – Risk Management workplace Organisational Health and Safety (OHS)
Organisational Health and Safety (OHS)
Environment Indicators Process Impact Outcome
Leadership
Consultative
Information
COORDINATION Planning
Training
Risk Management
Hazard identification
Work equipment Risk assessment
Risk control
Injury Management
Training First aid
Rehabilitation
Workers compensation
Risk Assessment: Cost to Benefit Ratio
People, Events, Phases, Jobs, Tasks, Activities, Resources: Equipment, Facilities
We want you to do this using these to produce that in a safe manner Representative of Employee Safety
Method Statement Involvement - Consultation
What we intend to do and how we intend to do it
Involvement – Tool Box Talks
CONDITIONS
Contractors – H&S Officers - Site Management
Environmental Control The method statement should Sub-contractors – Gangers and Gangs
Storage and use of material outline all the work involved and Roles and responsibilities
A safe place of work the safety plan to complete it.
Total Involvement
Question to ask when number of gangs increase
Competent people to work with
Details of work to be undertaken Nomination of gang member to represent their team
ACTIONS
for safety at the weekly Tool Box Talks
Selection of people and material
Start date: Finish date: If no nominated person then the ganger must
Correct Job Method
Description of work: attend – Get clearance from contractor before you
Instruction and Training
Specific safety information: put this into action.
Good Supervision
Joint Consultation (Employer + Employees)

5. Guidelines - IMPACT Rational Organisation - PROCESS
Introduction to Health and Safety Integration
COMPLIANCE People,
Policies - Intentions Events (Phases of Development),
Rules - Must have, must do, must wear; Must not do Jobs, Description of work Method Statement
Procedures - What you must follow etc… Method Statements Tasks,
Regulations Activities, RISK ASSESSMENT
Induction Training – Method Statement
Resources
On going training ‘Tool box’ talks
Equipment – Tools – Materials & Plant
Health and Safety Regulations Facilities
‘Six Pack’ Time
Management of Health & Safety 1999 Cost
Manual Handling COORDINATION
Welfare at work (Workplace) Keeping control of the situation
Display Screen Equipment Reduce risk by assessing the situation
Personal Protective Equipment Remove, reduce or contain hazards
PUWER Work Equipment
Documentation (paper flow) Auditable trail
LOLER
COSHH 2002 PROCESS
Signs and signals Implementing of OHS plan on schedule
Noise at work Who is in charge of each process? Are they working safely?
Electricity at work If not, whom do you report it?
Vibration at work What if anything, is out of place?
RIDDOR How, when and where are deliveries made to site?
First Aid Where is the storage area? (Compound)
Fire Order What to check:
Consultation with Employees Participation Indicators (Who is involved with OHS)
Working from Heights Training days (hours used for Toolboxes) H&S/Employees
Asbestos Expenditure OHS program/cost of lost productivity
Lead
Expenditure OHS program/cost of claims
Insurance – Liability- Indemnity Policy
ACTION POINTS – ACTUATORS: What you are looking for
Working Time Directive
IMPACT – How we judge our achievements Key Indicators – Trigger Points
Compliance with external standards, for example legislation, codes of practice etc Training
Information PATTERNS
Compliance with internal standards HOW PROCESSES ARE PREFORMED
Hazard/incident report rates Environment
Rates of improvements made Quality
Security ‘Evaluate how current processes, procedures or
Cost of damaged equipment systems support or contradict the company’s core
Risk ratings Site Safety
Workspace Risks values. Think about how to reinforce the things that
Satisfaction of line manager with OHS services support core values and stop or alter the things that
Perception, knowledge and practices of employees in relation to health and safety Housekeeping
Fire Safety contradict core values.’ Wells 1998