Download to read offline
Uploaded byUrna Marie Baranda
Mail merge
The document discusses using mail merge in Microsoft Word to send personalized letters or documents to multiple recipients. It explains that mail merge requires a form document, which contains placeholder fields, and a data file that contains contact information for each recipient. The data file is linked to the form document and Word automatically populates the fields for each contact, allowing an individualized document to be created for each person. Step-by-step instructions are provided for setting up the form document, creating a recipient list in the data file, and running the mail merge to generate individual documents.
More Related Content
![[EMPOWERMENT TECHNOLOGIES] - ADVANCED WORD PROCESSING SKILLS](https://cdn.slidesharecdn.com/ss_thumbnails/lesson3-advancedwordprocessingskills2-211128024207-thumbnail.jpg?width=640&height=640&fit=bounds)
Mail merge
- 2. • Compare traditionalmail from computerized mail. • Perform the task diligently • Create merge document using mail merging feature of Microsoft word • CS_ICT11/12-ICTPT-Ic-d-5 Creates an original or derivative ICT content to effectively communicate or present data or information related to specific professional tracks. At the end of the session, the learner will be able to: Learning Objectives.
- 3. In a traditionalway, How can we send mail? What are the things we need? What process do we make?
- 4. • Mail Mergeand Label Generation Used to automatically add mailing address or personalized information to your publication. Used when sending out advertisement to various recipient
- 5. • MS Wordmail merge feature allows you to use a form letter or document, insert names, addresses, or other information into the letter or form automatically by inserting record fields from a data source.
- 6. Requires twocomponents: 1. Form Document 2. List or Data File
- 7. The Big Three NameAddr Sal Form Document List or Data File Merged Document + =
- 8. Form document • Isthe document that contain the main body of the message we want to convey or send. • Its include also place holder or data fields or merge fields and denoted as << >> double headed arrow • Main body remains the same no matter whom you send it date <<Name>> <<Addr 1>> <<Addr 2>> Salutation << Title>>: Body _______________________________ _______________________________ _____________________________ _______________________________ _______________________________ _______________________________ ______. Closing, ______________
- 9. List or DataFile • File that generally contains the list of names and address etc. Name Company Street City Country Email Address Title JAMES REID ABC Inc. Purok 2 Brgy.San Juan Gingoog City Misamis Oriental, Philippines abc@gmai l.com Sir LIZA SOBERA NO XYZ Corp. 45 Oro Drive Sierra Street Quezon City Metro Manila Philippines xyz@yaho o.com Mada m DANIEL PADILLA NICE Inc. Macopa Street, Paz Village Gingoog City Misamis Oriental, Philippines nice@hot mail.com Sir SARAH GERONI MO STAR CIRCLE Corp. Daumar- Velez Street Cagaya n de Oro City Misamis Oriental, Philippines starcircle @ymail.co m Mada m
- 10. CREATING A RECIPIENTLIST • Click the Mailings tab, go to the Start group and click Select Recipients • On the list options, select Type New List • On the New Address List dialog box, click New Entry and type recipient information • Click OK
- 11. CREATING A MAILMERGE • Click the Mailings tab, go to the Start group and Mail Merge • Select Step by step Mail Merge Wizard • Step1. Create Recipient List • Step 2. Prepare your publication • Step 3. Create merged publication SAVE/PRINT
- 12.
- 13. • 1. Whatare the changes you’ve encounter today as a youth? Why? • 2. How people handle their gadgets? • 3. What are the causes or issue we’ve encountered now a days in our society?
- 14. INDIVIDUAL ACTIVITY • Makea Mail Merge • Create 20 recipient Manager Name Company Address: Street, City, Country Email Address Title
- 15. RUBRICS CATEGORY EXEMPLAR Y 4 ACCOMPLIS HED 3 DEVELOPIN G 2 BEGINNING 1 CONTENT Theoutput exceeds the expectations The output is complete The output is somewhat complete The output is incomplete EFFICIENC Y The students was able to finish the task in the most effective way without wasting time and effort The `student was able to finish in the task in the projected amount of time The students was able to complete the task but used methods that consumed more time or resource The students used the least effective method in finishing the task