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E mail merge
The document discusses how to perform an email merge in Microsoft Outlook. It describes how to create a recipient list by either using an existing data source or typing a new list. It then outlines the steps to prepare the publication by inserting text boxes and personalized hyperlinks. Finally, it mentions how to send the merged publication or cancel a merge.
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E mail merge
- 1. E-mail Merge BY: KIETH DAGONDONG
- 2. Microsoft Outlook isa personal information manager from Microsoft, available both as a separate application as well as a part of the Microsoft Office suite. The current version is Microsoft Office Outlook 2010 for Windows and Microsoft Office Outlook 2011 for Mac.
- 3. E-mail Merge when youwant to send a large number of messages that are mostly identical but each of which also includes some unique information.
- 4. Steps Tool menu-Mail and catalog- E-Mail merge Under Create recipient list, click Use an existing list, and then click Next: Create or connect to a recipient list. By default, Microsoft Office Publisher stores data sources in the My Data Sources folder. You may need to browse to locate your data source. In the Select Data Source dialog box, click the data source that you want. Click Open. Depending on the type of data source that you select, other dialog boxes may appear, requesting specific information.
- 5. Type a newlist Under Create recipient list, click Type a new list, and then click Next: Create or connect to a recipient list. In the New Address List dialog box, add any needed new fields or column headings. In the New Address List dialog box, click Customize Columns, and then do any of the following: To add a field, Add. To remove a field, Delete. To rename a field, RenameField. .
- 6. Repeat steps3 and 4 until you have finished adding entries, and then click OK. In the Save Address List dialog box, type a name for the address list in the File name box, and then select a folder in which to save the list. All of the contacts in your new list appear in the Mail Merge Recipients dialog box, where you can filter and sort the list of recipients to be included in the merge.
- 7. Prepare yourpublication Insert a text box Personalized hyperlink In the E-mail Merge task pane (Prepare your publication), under More items, click Insert personalized hyperlink. Send your merged publication Cancel a merge
- 8.
Editor's Notes
- #3 It Started even before 1997 with the name outlook dos, Since our last lesson is involved in Publisher I’m going teach you this days about email merge in PublisherWhy I need to have a background of Microsoft outlook it is because E-mail merge requires use of Microsoft Office Outlook 2007 or Microsoft Outlook Express
- #4 For example, you can use e-mail merge to create individually customized e-mail messages that contain personalized notes, or varying content targeted at separate customer segments.
- #5 To perform an e-mail merge, you must open a new or existing publication and then connect to a data source, which is a file that contains the unique information that you want to include Note If you want to merge pictures into your publication pages, your data source must include either file names or paths (path: The route that the operating system uses to locate a folder or file
- #6 Type the information for the first entry in the relevant fields, including the recipient's e-mail address. You do not need to fill in every field. When you have finished entering information for the first entry, click New Entry. By default, Microsoft Office Publisher saves address lists in the My Data Sources folder. It is best to keep the address list here because this is also the default folder in which Publisher looks for data sources.