This document provides instructions for using mail merge in Microsoft Word to generate personalized labels from a recipient list stored in an Excel spreadsheet. The mail merge process involves 7 steps: 1) preparing the Excel data, 2) selecting mail merge recipients from the spreadsheet, 3) choosing labels as the document type, 4) selecting the starting label template, 5) customizing recipient data fields, 6) adding address blocks and other merge fields to the label template, and 7) completing the merge to generate individual labels. Mail merge allows automatically populating documents with recipient details to efficiently create customized content for multiple people.
Six steps to the Mail Merge process:
1. Access Word Mail Merge Command
2. Choose your document type
3. Select your recipients
4. Write & insert fields
5. Preview results
6. Finish & merge
Step by Step Microsoft Word 2010.
-Explore Word 2010 & Customize Ribbon
-Change the Look of Text
-Organize Information in Columns and Tables
-Insert and Modify Charts
-Use Other Visual Elements - Adding Watermarks
-Adding Bookmarks
-Work with Mail Merge
Six steps to the Mail Merge process:
1. Access Word Mail Merge Command
2. Choose your document type
3. Select your recipients
4. Write & insert fields
5. Preview results
6. Finish & merge
Step by Step Microsoft Word 2010.
-Explore Word 2010 & Customize Ribbon
-Change the Look of Text
-Organize Information in Columns and Tables
-Insert and Modify Charts
-Use Other Visual Elements - Adding Watermarks
-Adding Bookmarks
-Work with Mail Merge
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The Roman Empire, a vast and enduring power, stands as one of history's most remarkable civilizations, leaving an indelible imprint on the world. It emerged from the Roman Republic, transitioning into an imperial powerhouse under the leadership of Augustus Caesar in 27 BCE. This transformation marked the beginning of an era defined by unprecedented territorial expansion, architectural marvels, and profound cultural influence.
The empire's roots lie in the city of Rome, founded, according to legend, by Romulus in 753 BCE. Over centuries, Rome evolved from a small settlement to a formidable republic, characterized by a complex political system with elected officials and checks on power. However, internal strife, class conflicts, and military ambitions paved the way for the end of the Republic. Julius Caesar’s dictatorship and subsequent assassination in 44 BCE created a power vacuum, leading to a civil war. Octavian, later Augustus, emerged victorious, heralding the Roman Empire’s birth.
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Model Attribute Check Company Auto PropertyCeline George
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2. OBJECTIVES
2
• Use common productivity tools effectively by maximizing
advanced applications
• Use advanced tools and Techniques in common
productivity and software applications in developing ICT
content
• Create an original or derivative ICT content of effective
Communicate or present data or information related to
specific professional tracks
4. 4
Mail Merge is a powerful tool for
writing and sending a personalized
letter or e-mail to many different
people at the same time.
5. Mail Merge
5
• Is it used to automatically add mailings addresses or
personalized information to your publication.
• The feature is usually employed in a word
processing document which contains fixed text (which
is the same in each output document) and variables
(which act as placeholders that are replaced by text
from the data source/data bese)
6. Data Source
6
• Is an organized collection of data model aspects of reality
in a way that supports processes enquiring information.
• The data is use to replace placeholders throughout your
message with the relevant information for each individual
you are messaging. You can use it to quickly create
personalized messages for hundreds of people at once.
7. 7
Microsoft Excel
Microsoft Excel is
a spreadsheet developed
by Microsoft
for Windows, mac
OS, Adroid and iOS. It
features calculation,
graphing tools, pivot tables,
and a macro programming
language called Visual
Basic for Applications
13. 13
From the Mailings tab
select Start Mail Merge
and select Step by Step
Mail Merge
14. Mailings Start Group Commands
14
ICON NAME FUNCTION
Mail Merge Merges data into a Publication which will be printed and mailed. Shows
step by step Merge Wizard
E-Mail Merges data in to a publication that will be sent as E-Mail
Select
Recipients
Choose the list of people you intent to send the letter to. You can
type your own list, use your outlook contacts or connect to a
database
Edit Recipients
List
Make changes to the list of recipients and decide which of them
should receive your letter
16. 16
STEP 1
Prepare Data in Excel for Mail Merge
Here are some tips to prepare your data for a mail merge. Make sure:
• Column names in your spreadsheet match the field names you want to
insert in your mail merge.
• All data to be merged is present in the first sheet of your spreadsheet.
• Data entries with percentages, currencies, and postal codes are
correctly formatted in the spreadsheet so that Word can properly read
their values.
• The Excel spreadsheet to be used in the mail merge is stored on your
local machine.
• Changes or additions to your spreadsheet are completed before it's
connected to your mail merge document in Word.
17. Creating Mail Merge
17
• From the Mailings
tab select Start
Mail Merge and
select Step by
Step Mail Merge
STEP 2
18. Creating Mail Merge
18
• Select the Step by Step Mail Merge Wizard and the paned will be
displayed
STEP 2
19. 19
STEP 3 Selecting Document Type
A Task Pane appears to the right of the
document and is visible throughout the entire
Mail Merge procedure.
• Select the Labels button.
At the bottom of the Task Pane
Step 1, click on Next: Starting
document.
20. 20
STEP 4 Select Starting Document
From the Label Options window select Avery A4/A5 from the drop down
list of Label vendors, and in Product number, select label L7160.
Click OK to create a sheet of labels with the specified label information.
21. 21
STEP 5
Select recipients
To create your own list, type a NEW LIST
Click on the
Customize
Columns button
to delete or add
columns
22. 22
STEP 5
Remove fields you
do not need such
as:
• E-mail Address
• Work
• Phone
• Home Phone
• Country or
Region
• Zip Code
• State
• Address Line 2
• Company Name
24. 24
STEP 5
You can refine
the recipient list
by selecting
any of the
options, sort,
filter, find
duplicates,
etc.
25. 25
Arrange your labels
STEP 6
Address block: Use this option to insert
a formatted address.
Greeting line: Use this option to insert a
formatted salutation.
Electronic postage: Use this option to
insert electronic postage.
More items: Use this option to insert
individual merge
fields.
28. 28
Preview your labels
STEP 6
You can see how the
merged labels will look
by clicking the Preview
Results button in the
top right of the Mailings
tab.
29. 29
STEP 7
Complete the Merge
• Select Complete the
Merge and choose Edit
individual labels.
• Click All in the Merge to
New Document panel.
• Save and Close the
document.