Maria Bernadine Anthony is seeking an administrative or executive assistant position with over 10 years of experience in administration, secretarial work, and human resources. She has worked as an administrative analyst and assistant for Dell International Services India and Deloitte Consulting in Hyderabad, India, providing secretarial support, arranging travel and meetings, interacting with officials, and more. She also has experience in recruitment, reception work, and customer service. Maria holds an MBA from Symbiosis University and a B.Com from Wesley Degree College.

1. MARIA BERNADINE ANTHONY
Address:
Lootah 4 Building, 4nd Floor,
Flat # 408, Al Nahda 2 – 24023
Contact Details:
(M):971 568034121
Email:mariabernadine3@gmail.com
OBJECTIVE:
To achieve the highest degree of efficiency in all office secretarial/administrative assignments,
develop and learn all soft skills to achieve personal and professional growth and be able to
handle administrative executive responsibilities.
OVER ALL EXPERIENCE: 10+ YEARS IN ADMINISTRATION / SECRETERIAL AND HUMAN RESOURCES.
WORK EXPERIENCE:
Dell International Services India Private Limited, Hyderabad, India
Admin Analyst
Sep 13th 2004 till May 06th 2015
WORKED AS EXECUTIVE ASSISTANT TO:
Sarah Ann Shields, Executive Director and General Manager
Nicolai Moresco, Executive Director and General Manager
Rajeev Kapoor, Executive Director
Shashank Sahni, Regional Sales Director and General Manager
ROLE SUMMARY:
 Provide secretarial assistance such as - arrange appointments, schedule meetings, receive
visitors, screen phone calls, leave forms, medical claims, make travel arrangements any other
administrative work.
 Arranging accommodation for foreign delegates
 Arranging team meetings, agendas, minutes seminars and trainings
 Interact with senior national and international officials on a regular basis and arraning meetings
for them
 Attend to and respond to communication from dignitaries in the absence of the Manager
 Monitor and screen all incoming communication for the Manager, prioritize according to
importance and bring relevant communication to his/her notice for action
 Receive all bills and other documents pertaining to administrative and financial approval, sort and
prioritize the same for approval by the Manager

2.  Co-ordinate with the vendors, suppliers, maintaining follow-up with Procurement & Finance
departments.
 Contribute pro-actively to the departments’ project-work in defined areas.
 Assist with translation and other adhoc administration tasks like rewards and community events
 Maintain and update files and retrieve relevant information as and when required
 Maintain database, visiting cards, address, telephone numbers, stationary, headsets, faxing,
couriers and confidential files and database.
 Connect with HRG/HR Business Partners to identify all the attritions/hiring
 Connect with the TQ Manager on a weekly basis and get the list of new people who joined and
update their details. Provide office orientation to the new employees on joining.
 Couriers - receiving and logging incoming & outgoing mail
 Organize and communicate the relevant rollout activities for new training solutions
 Provide first level functional support for learners (internal as well as external) by managing
queries and generic mailboxes.
 Performs other duties pertinent to this job as assigned.
Achievements:
 Dell Bronze Award for Q1 FY 13 for cross-functional contributions.
 Active participating member of an Employee Resource Group (ERG) specially organized for
women called S.O.W (Strength Of Women) with the objective of motivating and encouraging
women employees to become leaders in their own domains
 Special recognition award by Tim Griffin, Vice President Sales, UKI in organizing FRS in Dell
Hyderabad in April 2014 for the first time
 Outstanding recognition for Functional Excellence in Q2 FY 03/04.
 Special Recognition Award in Q2 FY 09
Deloitte Consulting, Hyderabad, India
Admin - Assistant
March 2003 till September 2004
ROLE SUMMARY:
HR activities:
 Maintaining Staff Schedule for the entire process at Hyderabad on a weekly basis.
 Approving the onsite employee expenses every fortnight and forwarding the same to the
Operations Manager.
 Preparing & Issuing Appointment letters, Intent letters, Induction letters, Acceptance of
Resignation, Experience certificates, Confirmation letters, Hike letters, Termination Letters and
other letters when necessary.
 Creating employee codes for the new joinees
 Processing for creation of email ID’s for the new joinees
 Entering the data in the SAP HR and creating GUID nos. for the new hires.
Administration:
 Handling Calls
 Booking of hotels and guest houses for the clients and the visitors.
 Collecting and entering the timesheets from different projects on a fortnightly basis.
 Collecting and entering the downtime from different projects on a daily basis.
 Handling payroll.
 Maintain employee leaves.
 Validate eligibility of the employees for the Olympiad every month.
 Scheduling the booking of Conference/Training rooms and projector for the project meetings.
 Maintaining employee personal files.

3.  Ordering and issuing of stationary, ID cards, visiting cards, medicines for the staff on a monthly
basis.
 Maintaining & updating the leave cards of employees and key contact for leave verification.
 Maintaining staff attendance registers.
 Sending and maintaining incoming faxes.
 Maintaining Confidentiality.
 Attending visitors.
 Segregating the pay slips according to the projects and giving it to the concerned supervisors.
 Communicate with employees and management on all matters.
 Looking into the daily logistics.
 Other works that arises and seek my attention and follow ups if required.
Recruitment:
 Segregation of resumes received through walk-ins, employee referrals, etc.
 Scheduling and conducting telephonic interviews depending on the level.
 Follow up with the recruiters and other staff.
 Prepare and manage team interview days.
 Confirmation packets sent to candidate(s)
 Schedule and confirm interviewers
 Reserve interview office space
 Meet and greet candidates
 Assist recruiter during interview process, debrief, follow up
 Assist with offer letter
 Prepare offer letter, send to appropriate leadership for signature (with input from HR on fitment)
 Send candidate offer letter and additional documents for signature
 Upon receipt of signed offer letter, forward candidate file to HR
 Keeping in touch with the candidates till they join.
Crux Management Services Pvt. Ltd, Hyderabad, India
Tele-marketing executive cum Team Leader
January 2002 to February 2003
ROLE SUMMARY:
 Interacting with customers.
 Providing a consistent high quality service to both customers and colleagues.
 Showing a pleasant enthusiastic helpful manner when dealing with customers.
 Listening carefully to customers and colleagues, giving them undivided attention.
 Treating all customers and colleagues with dignity and respect, ensuring that each receives the
very best service.
 Adapting a can do approach and taking appropriate action to meet the needs of the customers.
Hygrade Consultants, Hyderabad, India
Receptionist cum Counselor
August 2001 to January 2002
ROLE SUMMARY:
 Answer the telephone swiftly and efficiently and to relay the calls to the appropriate
extensions, taking messages if the person required is unavailable.
 Ensure that all calls, both external and internal are answered in a polite, professional manner
 Monitor and relay all calls recorded on the answer machine received out of office hours
 Update Telephone Extension list

4.  Greet and receive all visitors in a pleasant and courteous manner, informing the Secretary,
Manager or member of staff concerned that their visitor has arrived.
 Book conference hall and file relevant documents
 Handling files and maintaining confidentiality
 Organizing staff training programs.
 Maintaining staff attendances register and leave details.
 Organizing training programs to the customers for spoken English and personality
development and other works that arises and seek my attention.
 Inform the supplier for the collection of their payments via email or phone
 Maintain end to end record of Pantry and Stationery items in coordination with the Finance
team
 Maintain records of couriers/ faxes.
 Handle couriers and ensure good co-ordination with the courier companies
Educational Profile:
Master of Business Administration (MBA) : Symbiosis University, Pune.
Bachelor of Commerce (B.Com) : Wesley Degree College, Secunderabad (2001)
Intermediate (CEC) :St. Francis Junior College, Secunderabad (1998)
S.S.C :St. Anthony’s Girls High School, Secunderabad (1996)
Technical Skills:
Packages : MS-office (Word, Excel, Powerpoint), Internet.
Lower Typing : Secured first division.
Personal Profile:
Name : Maria Bernadine Anthony
Date of birth : 5th September, 1980
Spouse’s Name : Anthony Dass Marian
Religion : Roman Catholic
Marital Status : Married
Languages Known : English, Hindi, Telugu and Tamil
Passport no. : L9080225
Visa Status : Spouse visa valid till 29th Sep 2017