- The document is a resume for A. S. Uganaya, who has 9+ years of experience in human resources, administration, and internal auditing. - She is currently working as a Human Resource and Administration professional for International Seaport Dredging Ltd. in Chennai, India, where she has been for over 9 years. - Her responsibilities include recruitment, employee relations, training, internal auditing, administration duties, and managing travel/visa arrangements.

1. Certified Internal QMS Auditor (ISO 9001:2008)
Certificate Number: 8159/VHQ1000554/10
Preferred Location: Jaipur, Rajasthan
A. S U G A N Y A
Mob. +91- 87 54 57 28 14
E.mail: suvi_as123@yahoo.com
HUMAN RESOURCE / ADMINISTRATION / INTERNAL QMS AUDITOR
Summary:
 Has 9+ years of experience in Human Resource and Administration Activities
 Have 8+ years of stable experience with the current employer
 Hands on experience in HR Generalist and Recruitment activities, Internal Audit,
Administration, Secretarial Activities, Travel Arrangements, FRRO, Visa
Arrangements and Internal Audit.
WORK EXPERIENCE:
Organization : International S e a p o r t D r e d g i n g Ltd., Chennai (H.Q – Belgium)
www. Isdpl.com
Role : Human Resource and Administration
Period : (From August 2007 to till date)
HR RESPONSIBILITES:
 Coordinate with HR Manager to carry out HR related activities and reaching KPI’s.
 Handling recruitment by closing the positions by self and with the help of staffing
partners/vendors.
 Issuing Offer Letter / Project Specific Contracts for site staffs /Basic Employment
Contract for new employees.
 Handling joining / exit formalities of employees. ( For Joining – Collection of
documents / Employee information form / Getting credentials from Belgium
HO / Arranging IT materials / Organizing travel to reach HO / site / Preparing
Induction ) & For Exit – Getting the Exit Interview form / No Objection
Certificate / Service & Experience Certificate )
 Update and maintain Personal file of employees.
 Co-ordinate with Operations Manager and make arrangements for Resource
allocation at the site offices.

2.  Attendance tracking and mail the report to Management on daily basis
 Collecting time sheet and sharing the report with requisite details to finance team
for salary processing.
 Organizing Annual Medical Checkup’s / Medical checkup for New joiners / Free
health camps at office premises.
 Maintaining Electronic time cards reports / Calculation of Man hours to submit to
QHSE department.
 Follow up with Insurance agent for Group Mediclaim / Group Personal Accident
claims of Employees. Addition / Deletion of employees to be updated with the
Insurance agent. Issuing the Workmen’s Compensation for the Temporary
Contract staffs working in ISDL
 Maintaining data for Temporary Employees / renewal of contracts if needed with
the approval of Management.
 Liaising with PF department for submission / withdrawal of forms. Distributing
the Form 16 and follow up for the UAN nos. for the employees.
 Maintenance of Statutory register ie. For Attendance / wages / PF etc
 Arranging required training courses for the staffs by getting the quote / organizing
– coordinating with the staffs to attend the training course / Training Certificates
issuance / Training Evaluation form receipt from the participants / Feedback form
from the HOD’s about the participants after certain interval of time.
 Timely renewal of Insurances / Agreements / Contracts etc…
 Festival celebration / Year end gathering arrangements.
 Maintaining all the HR related records in softcopy and hardcopies in server.
 Conducting Internal Audit as per the Internal audit schedule assigned by the
Audit team.
ADMINISTRATION RESPONSIBILITES:
 To assist General Manager / CEO / COO / Deputies.
 Involving in Tender submission activities
 Preparing purchase orders and follow up with the vendors on the same.
 Purchase of all general office requirements
 Invoice checking for hotels / cabs / tickets / submitting to accounts with proper
approval form.
 Handling printing of letter heads, business cards, envelopes
 Preparation of correspondences ( faxes, letters, e mail )
 Updating the project files ( Correspondence In / Out / Weekly / Daily Reports )
 Circulating the correspondences to the concerned department. ( In/Out )
 Updating of vessel statutory certificates - monthly updates.
 Handling confidential files and documents
 Incharge of filing section, updating and maintaining the list of all files.
 Supervising the house keeping, Junior Secretaries and front office
 Inspecting the fuel records / trip sheets for office cabs

3.  Responsible for Expatriate – guest house requirements (telephone bill / E.B. bill /
other necessary house needs)
 Involving in winding up activities of the expats’ guest houses.
MANAGING TRAVEL / VISA ARRANGEMENTS:
 Registration Permit – Preparing documents for FRRO / Fixing appointment for
Resident permit for crew arriving to India on Employment visa and assisting them
for registration.
 Employment visa ( Extension for Expats & their family ) - Preparing documents for
FRRO / Fixing appointment for visa extension for the expats staying in
Employment visa with their family.
 Preparing Letter of Invitations ( LOI )/ documents for Employment visa, Business
visa and Transit visa for Crew / Staffs coming to India.
 Issuing Overseas Insurance to staff travelling abroad as per the travel planning.
 Tracking of all crew & staffs (expat) arriving & leaving site & HO by maintaining
their database of PP & Visa.
 International as well as Domestic travel and other necessary arrangements like
hotel, ticketing, airport transfers for staffs and Crews.
 Arranging and maintaining the data base for the overseas insurance for the
employees.
Organization : TITANUS S.A, Indian Liaison Office, Chennai
(H.Q - Republic of San Marino)
Role : Administration Executive cum Accountant
Period : (From July 2006 to August 2007)
Responsibilities:
 To assist Country Manager/Top Management.
 Providing support to the employees in Italy for tracking various records.
 Maintaining the complete office account.
 Overall asset management and Responsible for purchase of all essential office
items and keeping track of stock and order level.
 Issuing payments and maintaining the proper bills and vouchers
 Monthly bill check and submit to the account with in time period.
 Telephone, EB, Mobile and monthly contract vendor bills settled before due date.
 Maintenance of relevant data of all employees at all levels for Management and
statutory purposes. Securing data confidentially (in record & soft copies).
 Handled payroll process for the employees.

4.  Filing the TDS and issuing the proper forms for the concern persons.
 Preparing and submitting the proper records to the audit firm.
 Ordering business cards, letter head and other printing materials.
 Maintaining records of all physical fixed assets like computers, air-conditioners,
UPS, EPABX, invertors etc) in the office.
 General Office Maintenance with technical personnel whenever the maintenance
problem arises in the office.
 Booking the Air tickets and hotel rooms (in Chennai, Tirupur, Mumbai and Delhi)
for the employees.
 Maintained the office trip records and expenses for the employees.
 Monitoring over dispatch process for courier and cargo dispatches.
 Dealt with the money changers to change the foreign currency to the Indian rupees
for various essential purposes.
 Supervision of Security, Pantry, and house - keeping.
EDUCATION:
Degree University/Board Name of College/School Percentage
Of marks
B. Sc. - Maths
2001-04
Madras University, Chennai Ethiraj College for Women
Chennai.
86.3
COMPUTER PROFICIENCY
Honors Diploma in
Computer Application
MAY 2004 ‘A’ grade
TECHNICAL QUALIFICATION
TYPING
English – Higher
Tamil - Lower
SHORT-HAND English – Lower
DECLARATION
I hereby declare that the particulars mentioned above are true to the best of my
knowledge and belief.
Place: Chennai Signature

5. Date: (A. S U G A N Y A)

6. Date: (A. S U G A N Y A)