Records are compiled information regardless of format that provide evidence of business activities. They must be accurate, authentic, and have integrity. Records are a valuable information asset and memory of an organization, supporting accountability and legal requirements. Records management is the efficient control of records throughout their lifecycle, including creation, maintenance, use, storage, protection, and eventual disposal or permanent preservation.
Payroll is the process of maintaining records of all employees’ salaries.
1) The Payroll function in Tally.ERP 9 facilitates accurate and timely
employee payments.
2) The Attendance/Production Type is used to record attendance and production
data.
3) Salary components constituting Pay Structures are called Pay Heads.
4) Gratuity is a monetary benefit paid by an employer to an employee, at
the end of the employment, for the services rendered over the period of
employment.
5) Attendance voucher is a voucher type used to record attendance, overtime,
leave or production details.
6)Payroll voucher is used to record employees’ payroll related transactions.
7)Payslip is a document, issued to an employee, that itemises each component
of his/her earnings and deductions.
8)Pay Sheet is a matrix report with details of pay heads pertaining to
employees.
9) Payroll Statement helps to generate reports for specific pay heads.
10) Attendance Sheet displays information relating to employees’ attendance
or production data.
11) Gratuity Summary Report calculates the liability of a company in terms
of gratuity.
Payroll is the process of maintaining records of all employees’ salaries.
1) The Payroll function in Tally.ERP 9 facilitates accurate and timely
employee payments.
2) The Attendance/Production Type is used to record attendance and production
data.
3) Salary components constituting Pay Structures are called Pay Heads.
4) Gratuity is a monetary benefit paid by an employer to an employee, at
the end of the employment, for the services rendered over the period of
employment.
5) Attendance voucher is a voucher type used to record attendance, overtime,
leave or production details.
6)Payroll voucher is used to record employees’ payroll related transactions.
7)Payslip is a document, issued to an employee, that itemises each component
of his/her earnings and deductions.
8)Pay Sheet is a matrix report with details of pay heads pertaining to
employees.
9) Payroll Statement helps to generate reports for specific pay heads.
10) Attendance Sheet displays information relating to employees’ attendance
or production data.
11) Gratuity Summary Report calculates the liability of a company in terms
of gratuity.
This presentation is about the importance of records management. It also has the different types of records with also a video and a chart showing data.
DATA & RECORDS MANAGEMENT COURSE ISO RECORDS MANAGEMENT CONTROLStpmasekwa
This course focuses on how to develop best practice record and data management. Efficient record and data management systems are essential for any organisation. Administrators, Office Managers and Personal Assistants all need to develop and improve their record and data management techniques and systems. This course covers all aspects of record and data management related to understanding the processes involved, the guidelines that apply, the steps that need to be taken, best practice examples and easy reference templates for use, storage and retrieval of data training course with practical and hands on case studies and workshops will help you to learn about cyber security, protection of data, reducing organisation risk, meeting global compliance standards, as well as privacy protection requirements and using ISO records management and ISO Information security management to deliver solutions. This training course seeks to provide you with the latest skills and case studies such as how to manage information, audit controls, manage legal regulations and standards, work more safely in an online world and how to protect sensitive and personal information. By applying these skills to the tasks and challenges you face in your work, you will deliver stronger and more compliant solutions to managing cyber related risks and applying information governance roles and responsibilities.
Course Duration: 2 DaysDownload course outline→
UPON COMPLETION OF THIS COURSE, THE PARTICIPANTS SHOULD KNOW THE FOLLOWING:
Record and data management systems and the related processes
Overview of the guidelines that relate to record and data management
Record and data management: data, storage and retrieval aspects
Planning a storage and retrieval system
Implementing and maintaining a filing system
Guidelines for retention and disposal of records
Archiving and disposal of records
Practical tips and templates for use at work
Practical application to own work environment and related types of data that are worked with
Good administrative practices and processes
Using technology effectively for data management
Quality Management Systems
Neuro-symbolic is not enough, we need neuro-*semantic*Frank van Harmelen
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All of this illustrated with link prediction over knowledge graphs, but the argument is general.
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This course focuses on how to develop best practice record and data management. Efficient record and data management systems are essential for any organisation. Administrators, Office Managers and Personal Assistants all need to develop and improve their record and data management techniques and systems. This course covers all aspects of record and data management related to understanding the processes involved, the guidelines that apply, the steps that need to be taken, best practice examples and easy reference templates for use, storage and retrieval of data training course with practical and hands on case studies and workshops will help you to learn about cyber security, protection of data, reducing organisation risk, meeting global compliance standards, as well as privacy protection requirements and using ISO records management and ISO Information security management to deliver solutions. This training course seeks to provide you with the latest skills and case studies such as how to manage information, audit controls, manage legal regulations and standards, work more safely in an online world and how to protect sensitive and personal information. By applying these skills to the tasks and challenges you face in your work, you will deliver stronger and more compliant solutions to managing cyber related risks and applying information governance roles and responsibilities.
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Guidelines for retention and disposal of records
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Practical tips and templates for use at work
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Effective filing and recording system 2
1.
2. What are Records?
Are compiled, recorded or stored
information regardless of format ( paper,
book, film, electronic data, etc.) and
characteristics.
They are a part of and result from business
activities and provide evidence of those
activities.
4. Records are information asset
• are a valuable asset.
• are the memory of any agency and serve to perpetuate
or preserve knowledge of events, facts, actions, or
ideas.
Records support accountability
• are evidence of what happened, why and by whom.
• reinforce accountability and provide an essential means
to meet legal, financial and accountability requirements.
5. Importance of Records
• Ensure continuity and consistency in
administration;
• Assist officials and their successors in making
informed policy and program judgments;
• Provide information required by higher authorities
to oversee the organization’s activities; and
• Document the agency's organization, structure,
and achievements
.
6. Two Sources of Records
Records created by the agency itself. These are
records prepared by the agency for its own use and
for its business transactions.
Records received by the agency. These are
records received from other agencies –
government or private.
7. Filing
is the classification and arrangement of
records in a systematic way.
is also the storage of papers according
to a set arrangement.
8. Commonly Used Filing System
1. By the name of an individual
Personal files (201) contain individual record of personal
information about every employee in the agency. This is
arranged chronologically – the latest action being the last
entry in the folder.
•Appointment records
•Employee service records
•Personal data records
•Pension plan; applications, claims and correspondence
•Scholarship records
•Leave records
•Performance records
9. Commonly Used Filing System
2.By the subject matter that usually covers all
activities and functions of the agency and not specific
to any single employee
Administrative files (major subject heading)
• Annual reports (primary classification)
• Minutes of Meeting (primary classification)
• System and procedure records (primary classification)
Budget files (major subject heading)
• Budget preparations (primary classification)
• Budget appropriations (primary classification)
• Work and Financial plans (primary classification)
10. Commonly Used Filing System
by the subject matter…
Financial and Accounting Files
Legal Files
Procurement and Supply Files
Training Files
11. Commonly Used Filing System
1.By the location or geographical area a record
may cover
(e.g., country, region, province, city, municipality, or
barrio/barangay)
2.By the number assigned to a record
(e.g., bank checks, invoices, tax declarations,
insurance policies)
3.By the date
(e.g., bills, accounts payable, accounts
receivable)
12. Workshop 1: Knowing your records
1. On a manila paper, make 3 columns:
Column 1: List all your church records
Column 2: Identify the source of each record
Column 3: Indicate if record should be
classified by subject matter,
name, location, number, or date
2. Post output on the wall
(30 minutes)
13. What is Records Management?
Is the efficient and systematic
control of the creation, receipt,
maintenance, use, storage,
protection, and disposition of
records required for the
continuance of agency business
and operation.
14. Workshop 2: Why manage records?
• Brainstorm on the benefits of managing
records
• Write them in another manila paper
• Post output on the wall
(20 minutes)
15. Why Manage Records
To Control the Creation and Growth of Records
To Reduce Operating Costs
To Improve Efficiency and Productivity
To Assimilate New Records Management Technologies
To Safeguard Vital Information
To Support Better Management Decision Making
To Foster Professionalism in Running the Business
16. Records maybe divided into three categories
according to its usefulness:
Active files – records currently and frequently use.
Semi-Active files – records that are occasionally
needed for reference or legally required to be
retained.
Inactive files – records that outlived its usefulness
and ready to be disposed.
17. Elements of Records Management
Creation of records
Retention and Maintenance of records
Retention period is the life of the record. It is the
specific length of time established and approved
by competent authority after which a given record
is ready for permanent storage or disposal.
Records have varying period of usefulness. It is
necessary to determine when they should be
retired (disposed) and for how long they should
be retained.
18. Elements of Records Management
Access to records
• making records accessible and useable to users
within and outside the agency.
• setting up and implementing access rules &
restrictions to protect records from unauthorized
access for security and privacy reasons.
Preservation of records
Disposal of records
19. Process of Records Disposal
Appraisal – appraising which records need to be retained and
for how long. This includes identifying records with on-going
value as archives.
Sentencing – implementing retention decisions and disposal
actions to records. This includes documenting transfer and
destruction of records.
Destruction – includes documenting records destroyed and
the authority by which they were destroyed.
Transfer of records – transferring of records with permanent
value/usefulness to an archives institution. This includes
documenting records that have been transferred .
20. What are archives?
are records appraised as having
continuing value because they meet
an ongoing (legal, evidential or
research) need to the organization.
also refers to the place where
records of continuing value are
stored, preserved, and used.
21. Records Retention Schedule
Churches should have their own written record
retention policy.
The retention schedule for both physical and
electronic documents can be classified based on
the period of time they are useful to the church.
22. What is Records Management?
Is the efficient and systematic
control of the creation, receipt,
maintenance, use, storage,
protection, and disposition of
records required for the
continuance of agency business
and operation.