This document summarizes the key aspects of report writing. It discusses what a report is, the different types of reports including routine, special, individual, and committee reports. It also outlines the common structure of reports which typically includes elements like the receiver address, date, introduction, body, suggestions, conclusion, and sender address. The purpose of report writing is to interpret, explain, and evaluate events in order to make decisions, investigate issues, and advance professionally.

1. REPORT
WRITING

2. CONTENTS
■ What is Report ?
■ Types of Report
■ Structure of Report
■ Purpose of Report

3. What is
Report ?
Form of communication in which some
information is conveyed,to someone who
wants it or you write it on your own will
Always written to senior Authority
Logical presentation of facts and information
Also know asFactual Description

4. Purpose of Report Writing
Interpretation
and
Explanation of
event
Making
decisions
Investigation
Evaluation
Encountering
Advance and
Complex
Situation
Professional
Advancement
Proper Control
A managerial
Tool
Presentation of
Facts

5. Types of Reports
Types of Report are following
■ Routine Report
prepared and presented as a routine work and at a regular period of time.
■ Special Report
Special reports are written in a schematic format which varies slightly according to the requirements of
the organisation and the subject of the report.
■ Report by Individual
A report written by an individual follows the same logical presentation as the committee report.
■ Report by Committee
A Report by a Committee is prepared by the members of the committee assigned the task.

6. Continue…

7. Structure of Report
Structure of report based on following
elements
1. Receiver Address
2. Salutation
3. Date
4. Introduction
5. Body Of Report
6. Suggestions
7. Conclusion
8. Complementary Close
9. Sender Address