this will guide the students how to write the reports..

1. Presented by:
Ujjwal Kumar Jaiswal Roll No.37
Vaibhavi Ashok Malve Roll No.38
Varun Parti Roll No.39
Vicky Tikyani Roll No.40
Vinal Wahane Roll No.41
Hanish Jangra Roll No.42
Submitted To : prof. dipali biswas

2. Objective of Presentation on
Report
 To give brief idea about what is report
 To understand about types of Report.
 To understand importance of Report.
 To understand why Report is called backbone of
Communication System.

3. Specimen Of Report
To, Date:11th October2011
The Managing Director,
XYZ Ltd,
Dear Sir,
SUB: Decline of sales of Production
 ……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………….
 Recommendation
 1)………………………..
 2)………………………...
Yours faithfully
XYZ
Secretary,

4. Introduction
 A report is a logical presentation of facts and
information.
 The information is needed for reviewing and
evaluating, future course of action and for taking
decisions.
 Provides feedback
 Report may be written by individuals and group of
Persons.
 Backbone of any communication System.

5. Objective of Report Writing
Readable
Action Informati
Oriented on
Convincin Understa
g ndable

6. Features of Good Report
Clarity
Meaningful Precise
Simplicity Accuracy

7. Importance Of Report
Measuring
Executive
Performance
Useful for Diverse Means of
Field People Communication
Gives information Helpful in
about unknowns Decision Making

8. Types of Report
On the Basis Of
Organization
On the Basis of
On the Basis of
number of
nature of Report
Person

9.  On the basis of Organization
 A)Formal Report
 B)Statutory Report
 C)Non Statutory Report
 1)Report of Directors to Shareholders
 2)Financial Report
 3)Report of Meeting
 4)Informal Report
 5)Report of Company Secretary

10.  On the basis of Number of Persons
 A)Report of Individuals
 B)Reports by Committee
 On the basis of Nature of Report
 A)Routine Report
 B)Progress Report
 C)Examination Report
 D)Statistical Report

11. Formal and Informal Report
 Formal Report
 It is prepared in a prescribed form and presented
according to established procedure to the prescribed
authority. Formal report are further divided into two
parts:
 A)Statutory Report
 B)Non Statutory Report
 Informal Report
 This is usually from person to person in form of
communication.

12. Points to be Considered In Report
Writing
• Sufficient • Page
Margin Numbering
Method of
Rough Draft Report
Writing
Accuracy in
Concentration
Recording
on Subject
Facts and
Matter
Figures
• Table of • Use of
Contents Charts and
Diagram

13. Structure Of a Report
 Title Page
 Executive Summary
 Table Of Contents
 Introduction
 Body
 Conclusion
 Recommendation
 Reference List
 Appendix

14. Conclusion
 So we can conclude that Report is very important and
essential for any communication system as it helps in
Planning, coordinating and providing information and
plays major role in decision making so we can say that
it is considered to be backbone of any organization let
it be formal or Informal communication.

15. References
 Enhancing soft skill: by prof. Dipali Biswas
 www.Google.com
 Nirali prakashan