Long reports are formal reports that discuss complex problems in greater depth than short reports. They can range from a few pages to several hundred pages. Long reports contain three main sections: the front section includes a title page and letter of transmittal; the main section covers the summary, introduction, findings, conclusions, and recommendations; and the back section has references and appendixes. There are three types of long reports - informational, interpretive, and problem-solving - with problem-solving reports making the greatest contribution to decision making by analyzing problems, reviewing alternatives, and making recommendations. Effective long reports are organized, coherent, and follow standard formatting guidelines for each section.
Report Writing: Basic- The Structure and Components
Report Writing: Basic- The Structure and Components
Report Writing: Basic- The Structure and Components
Report Writing: Basic- The Structure and Components
Report Writing: Basic- The Structure and Components
Report Writing: Basic- The Structure and Components
have a doubt on report writing? want to see the ppt of it? here in this ppt you can find each and every aspect of report writing used in communication and business communication too. If u have any doubts or feel something is missing or want to give feebdback you're welcomed
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A Memorandum of Association (MOA) is a legal document that outlines the fundamental principles and objectives upon which a company operates. It serves as the company's charter or constitution and defines the scope of its activities. Here's a detailed note on the MOA:
Contents of Memorandum of Association:
Name Clause: This clause states the name of the company, which should end with words like "Limited" or "Ltd." for a public limited company and "Private Limited" or "Pvt. Ltd." for a private limited company.
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Registered Office Clause: It specifies the location where the company's registered office is situated. This office is where all official communications and notices are sent.
Objective Clause: This clause delineates the main objectives for which the company is formed. It's important to define these objectives clearly, as the company cannot undertake activities beyond those mentioned in this clause.
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Liability Clause: It outlines the extent of liability of the company's members. In the case of companies limited by shares, the liability of members is limited to the amount unpaid on their shares. For companies limited by guarantee, members' liability is limited to the amount they undertake to contribute if the company is wound up.
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Capital Clause: This clause specifies the authorized capital of the company, i.e., the maximum amount of share capital the company is authorized to issue. It also mentions the division of this capital into shares and their respective nominal value.
Association Clause: It simply states that the subscribers wish to form a company and agree to become members of it, in accordance with the terms of the MOA.
Importance of Memorandum of Association:
Legal Requirement: The MOA is a legal requirement for the formation of a company. It must be filed with the Registrar of Companies during the incorporation process.
Constitutional Document: It serves as the company's constitutional document, defining its scope, powers, and limitations.
Protection of Members: It protects the interests of the company's members by clearly defining the objectives and limiting their liability.
External Communication: It provides clarity to external parties, such as investors, creditors, and regulatory authorities, regarding the company's objectives and powers.
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Binding Authority: The company and its members are bound by the provisions of the MOA. Any action taken beyond its scope may be considered ultra vires (beyond the powers) of the company and therefore void.
Amendment of MOA:
While the MOA lays down the company's fundamental principles, it is not entirely immutable. It can be amended, but only under specific circumstances and in compliance with legal procedures. Amendments typically require shareholder
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Business Valuation Principles for EntrepreneursBen Wann
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As a business owner in Delaware, staying on top of your tax obligations is paramount, especially with the annual deadline for Delaware Franchise Tax looming on March 1. One such obligation is the annual Delaware Franchise Tax, which serves as a crucial requirement for maintaining your company’s legal standing within the state. While the prospect of handling tax matters may seem daunting, rest assured that the process can be straightforward with the right guidance. In this comprehensive guide, we’ll walk you through the steps of filing your Delaware Franchise Tax and provide insights to help you navigate the process effectively.
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3. What is Report?
• A report is an informational work such as
writing, speech, television or film made with an
intention of relaying information or recounting
certain events in a widely presentable form.
• A special business report can be classified
into two categories:
1. Long Report (formal report)
2. Short Report (informal report)
4. What is Long Report?
• A long report is simply an extension of shorter
report. It involves the discussion of complex
problems in greater depth and more detail.
• It contains:
A few pages to several hundred pages.
A mixture of informative and persuasive
information.
Third person pronoun instead of first or second
person pronoun.
5. What is Short Report?
• A short report is a informal report which is
usually submitted in the form of a letter or
memorandum. It may ranges from short
statements of facts presented on a single page
to a longer presentation taking several pages.
6. Comparison b/w Long and Short Report
oNeed for introductory elements.
oDominance of order.
oWriting Style.
oNeed for coherence plan.
oPersonal Relation
oDegree of formality.
oNature of Problem
7. Types of Long Report
All the business reports, whether short or long,
can be categorized by the extent of the
contribution they make to the decision making
process.
They are:
1. The Informational Report
2. The Interpretive Report
3. The Problem-solving Report
8. Types of Long Report(cont):
1. The Informational Report:
The informational report , which presents data
without interpretation, is valuable and ever
present. However, it has little application in
decision making. An example is a weekly
absenteeism report that indicates only who was
absent, when, the employee’s department, number
of absences to date
9. Types of Long Report(cont):
2- The Interpretive Report:
A step above the Informational report, the
interpretive report adds meaning to the data. The
facts presented in the informational report are
examined and implications are drawn to the
absenteeism report already described, the writer
would add an explanation: which employees are
absentee problems, whether some departments
experience higher rates than others, and what cost in
time, dollars, or materials is attributable to
absenteeism.
10. Types of Long Report(cont):
3. The Problem-solving Report:
The third level of decision making reports and the one that
makes the most contribution to the decision making
process is the problem-solving report
. Because the problem- solving report not only informs
with data and interprets the data, but also analyzes the
problem situation, reviews alternatives, examines
implications, draws conclusions, and makes
recommendations, it is frequently referred to as an
analytical report. The absenteeism report already
described might; for example, include a recommendation
that two employees be interviewed by their supervisors to
determine the cause of their extreme absenteeism.
11. Elements of a Long Report:
• The basic structure of long report is mainly classified
into three sections as below whose detail will be
discussed in next slides:Sections
Front section
Main Section
Back section
12. Basic structure of Long Report:
Front Section:
1. Title Page:
It includes title, name of author and receiver, and date. No page
number on title page. Use 1 or 1-1/2 inch for all four margins of
report. Page numbers are written on upper right corner.
2. Letter Of Transmittal:
It explains the purpose and content of the report and also highlights
parts of the report that may be of special interest.
3. Table Of Contents:
It includes sections of report with corresponding page
numbers. No page number is given to table of contents.
Samples are shown in next slides:
15. Main Section:
• Although the form and content of the main section
will vary with different kinds of report, the basic
elements of this section are the following:
1. Summary:- Concisely describes the content and scope of the writing.
2. Introduction:-A paragraph introducing the topic and what you plan on
writing about in the report.
3. Discussion of Findings:-It discusses the details of your
investigation, the facts on which you have based your conclusions or
recommendations. It should be sub-divided, with numbered and descriptive
sub-headings.
4. Conclusions:- It is a concise interpretation of the facts that are covered
in the body of the report.
5. Recommendations:- Actions to be taken based on the conclusions
of the report.
20. Back Section:
• Elements of this section are:
1. References:-
If you have referred in your report to any facts or figures that are not general
knowledge or part of the organization’s internal operation, you should give the
source in a reference.
2. Appendixes:-
Additional material that is useful but not essential to understanding the body
of the report.
The samples are given on next slides:
22. How to write….
• Introductions:-The purpose of the introduction
is to lead the reader into the topic of the report; its nature will depend on the
gap between the topic and the reader's background knowledge. An
introductory paragraph of a report should be written such that it clearly
introduces the topic and captures readers’ attention. Beginning with the
attention grabber, it should outline all those points or ideas which are to be
discussed further. Providing the background information to the report it
includes the following:
Who authorized the report
What the report is about
Why it is being prepared
Research methods Limitations (if relevant)
Scope of the report
23. Summaries and Abstract:
• The summary is a report in miniature, normally of not more than 200 words.
It will state the main objectives of the work, and the principal results and
conclusions; it will omit all inessential detail. A summary should not merely
describe what the report is about; it should also give some information about
the results. The principles of writing summary are
Be brief
Key in on main ideas
Focus on important details
Organize your ideas carefully
Write clearly
• The format of abstract will depend on the work being abstracted.While
preparing to draft an abstract, the following key process elements should be
kept in mind.
Reason for writing
Problem Methodology
Results Implications
24. Conclusions and Recommendations:
• Conclusions:-
The Conclusion section indicates the writer’s sense of the meaning of all the
fact findings.
It should be a very short summing-up of the main findings from the results
and the discussion.
It summarizes, interprets, and synthesizes
It should evaluate the significance of the report, and reemphasize the main
points.
It should communicate a feeling of finality and closure. It should be written
in plain English for readers to easily understand it.
• Recommendations:-
They are the writer's own ideas and are fully supported by the conclusions
and research findings.
Recommendations should be written in order of priority, and in plain
English.
Recommendations are always placed at the end of the report.
25. Title Page of any Report:
▫ General Format:
1. First step to make the title page is to set top
margin. Change the top margin to 1” or2“.
2. Center the entire page by clicking on the center
button in the toolbar.
3. Use a big font for report title, around 22 or 24
size font in Times New Roman.
4. If you have a subtitle, space down to the next
line and type it in a slightly smaller font (maybe
18 font).
26. Title page of any report(cont):
5. Return the size of the font to 12 and space
down about 8 times .
6. Here you type the name of person for which
report was prepared for and his designation.
7. Space down about 7 times and type 'By' on the
first line, your name on the second line, and
designation on the third line.
8. Finally, space down 9 spaces and type in the
date.