This document contains a progress report submitted by an assistant secretary to the chairman of the board of directors. The report provides updates on three departments - the share department, general department, and filing department. For the share department, the report recommends confirming the department head before the end of his probation period. For the general department, it recommends constituting the typists and stenographers into a separate pool led by the senior stenographer. And for the filing department, it finds the staff inadequate and suggests terminating one employee and hiring additional clerks.

2. 1.Pallavi Chawre 17
(Reports By Committees STRUCTURE)
2.Sejal Sanjay Lingayat 30
(What A Reports Usually Contain , Proposal)
3.Sweta Verma 48
(Progress Report)
4.Anjali Yadav 49
(How To Collect DATA, KINDS OF REPORTS )
5.Mayuri Mayekar 62
(Inroduction)
6.Gaytri Yadav 50
(Reports By Committees & Individual)

3. INTRODUCTION
• Report writing is the direct outcome of the
gigantism & complexity of modern bussiness
organization.
• Oral reports are different from written
reports in two ways : a. Written reports strive
to be very correct & accurate.
b. In an oral reports the speaker
& in written reports reader who controls the
pace.

4. • A report is a communication from person who
has information to a person who wants to use
the information.
• Report contain logical arrangement of ideas,
information & definite conclusions.
• All reports whether periodic,proposal or
situational have one common characteristics –
‘ THEY HAVE TO BE ACCURATE’

5. 1. By a personal observation or visiting
2. Reading journals & studying statistical
data
3. By writing letters & obtaining replies
4. Interviewing people
5. Issuing questionnaires

6. ¤¤ KINDS OF REPORTS ¤¤
• Report may categerized as :
a. Those who go up : when branch
manager,secretories write to their superiors or
directors.
b. Those who go down : when the directors or
employers write to their juniors.
c. Those who go out : when report written to
shareholders,creditors & general public either
by secretory or directors.

7. • Short reports have :
1.The Authority : The authority under which the
report is being written is mentioned.
2.Terms of reference : This section clearly declare
that what aspects are to be covered by the
report.
3.Procedure : Here the report writers mention the
procedure they followed to obtain their data or
information.

8. 4.Findings : Based on data ,information & facts
collected the report writers will draw definite
conclusions which called ‘Findings’ .
5.Recommendations : Based on the findings the
report writers will give their recommendation
as to the best course of action.
This five parts of the report given above are not
compulsory to all reports.
Eg.Director`s report will not contain ‘Authority’
or ‘Terms of reference’.

9. • If the report is likely to be long one then, writer should
use ‘Headings’ or ’Sub-titles’ to break up & refocus the
reader`s attention.
• Since, a report takes great deal of time & money to
write,it is normal practice to send a proposal before
starting work on the report itself.
• The proposal sets out the nature of the study to be
undertaken,procedure,the cost estimates etc.
• If the proposal accepted,the work of preparation of
report is undertaken.

10. PROGRESS REPORT
 A progress report is a report usually sent by an employee to his
employer showing the advance or development in any project or work
assigned to him.
A secretary or an outside expert reporting to the Board of Directors
on the state of affairs in the company or the ”progress” made in any
particular department or venture.

11.  Progress Reports are usually written by individuals and are
sent in letter from.
 If progress reports are prepared at regular intervals, as is
done in some organisations, they are known as periodic
reports.
 Progress Reports are written and sent when it takes well
over three or four months to complete a project or task.
 They re-assure the recipients that the writer of the report is
on the job and making progress.

12. Employees Progress Report.
THE FIREX COMPANY LIMITED
Belasis Road
Mumbai-400008
10th November2009
CONFIDENTIAL
The Chairman
The board of Directors
Firex Company Limited
Mumbai-400008
Dear sir,
Sub-Half yearly Report Departmental and Staff Progress
It is a pleasure to submit to you the first half yearly report of the
employees’ progress for the Share, General and filing Departments under my
charge. The report covers the period from 1st May 2009 to 31st October
2009.

13. Share Department:
The Share Department has been functioning efficiently under
the charge of Shir L.P. Choksey. He has come to us with a background of
twenty years’ service with the Ferzana Company Limited.The staff of 10
members is sufficient to cope with the work and there has been no need to
pay overtime to anyone. It is strongly urged that permission be granted to
confirm Shri Choksey in his services even before the expiry of his probation
period.
General Department:
The General Department which consists of 10 typists, 5
stenographers and 20 general assistants has been functioning unevenly. At
present all are under my direct supervision, but on account of my
preoccupation with other duties it is often not possible to supervise the
distribution and assignment of work to the individual members of the
department. It is my considered opinion that the typists and stenographers
be constituted into a separate pool under the charge of Kum. S.
Shivadasani, who is the senior most stenographer, and that she be
entrusted with the distribution of work in the pool and also assigning the
typists and stenos to the different officers who might require their services.

14. Filling Department:
The Filling Department, with a staff of 5 members
, is very inadequate to deal with the volume of work. It is also
observed that Shri P. M. Xavier of the department is prone to
shirk his duties and is frequently absent. It is suggested that
his services be terminated next month and that 3 additional
clerks be recruited immediately to cope with the works in the
department.
Yours faithfully
P. M. Mishra
Assistant
Secretary.

16. To,
The Principal.
College:-
Add.:-
17 September 2014
Dear Sir,
__________ Covering letter_________
_______________________________
Yours faithfully,
Sign