Getting Things Done - GTD! Is surely important for work or at home. I started to investigate what I do & what others recommend to GTD. This is summorised in a presentation together with my own conclusions! Have Fun!

1. Getting things done! GTD Flows…
Updated; 2015-03-03 ver 0.16
Interpretation & Summery by Karl Håkan Johansson
Added reference GTD pictures, Page 9 & spellcheck ;-)
Page1 – Index page
Page2 – Post work shop - post it map
Page3 – Powerpoint try1 – post post it map
Page4 – Powerpoint try2 – post ppt1
Page5 – Powerpoint try3 – post ppt2
Page6 – Daily Work Plan – post ppt3
Page7 – Continous PDCA
Page8 – GTD Summery
Page9 – GTD Reference page (Internal links does not work in SlideShare)

2. Getting things done GTD –
Mapping workshop result!

3. Getting things done GTD – ppt1 of workshop result@inbox @next
action
@waiting @incubated @file @trash @project @calendar
”tickler”
@do it nowInbox
handling
Priority
setting
Ownership
definition
Daily
planning
Today
actions
Important?
No!
Yes!
Urgent?
No!
Yes!
Want?
No!
Yes!
trash it
incubate it
Actionable?
No!
Yes!
Goal
setting
Long
term
planning
My work?
No!
Yes!
Delegate?
No!
Yes!
wait 4 it
project
handle it
Prio?
Easy work?
No!
Yes!
do it now!
Reference
material?
No!
Yes!
file it
trash it
Due date?
No!
Yes!
plan 4 it!
schedule it
Goal
refinement
Goal &
activity
definition
Goal &
activity
planning
Work
according to
calendar
”ticklar”
next action…
Review
longterm
matters
Today
actions
incubate it
next action…
Focus?

4. Getting things done GTD – ppt2
schedule or
plan 4 it!
@inbox @next
action
@waiting
(evaluating)
@incubated @projects
Inbox
Handling
+ ”calendar ticklar”
Priority
Setting
Ownership
Definition
My Daily
Planning
My Today
Actions
important?
No!
Yes!
urgent?
No!
Yes!
want?
Yes!
trash it!
actionable?
No!
Yes!
Goal
Setting
Long
Term
Planning
my work?
project
handle it!
prioritised!?
easy work?
do it now?!.
reference
material?
No!
Yes!
file it!
due date?
No!
Yes!
schedule
it!
Goal &
Activity
Refinement
Goal &
Activity
Definition
My Work
according
calendar
”ticklar”
My Daily
Planning
next
action?!
My Today
Actions
focus?
Yes!
important?
Yes!
urgent?
Yes!
schedule or
plan 4 it!
plan4 it…
No!
@trash
can
@file @calendar
”tickler”
@do it
now
Priority Setting?
Review Long
Term Matters
Yes!
My Work
according to
calendar
”ticklar”
takes
short
time!
Yes! No!
No!
incubate
it!
next
action?!
Yes!
No!
wait 4 it!
Yes!
No!
req.manager
decision?
Yes!
No! No!
delegate?
Yes!
No!
evalue it!
subject
PS / OD ?
Inbox
Handling
+ ”calendar ticklar”
do it now?!.
Yes!
No!
No!
No!
GTD 2012 - Karl Håkan Johansson ver0.6

5. Getting things done GTD – ppt3
@waiting
Start next
action!
Inbox
Handling
+ ”calendar ticklar”
Priority
Setting
Ownership
Definition
My
Assigned
Work
”calender+tickler”
My Today
Actions &
Daily
Planning
important?
No!
Yes!
urgent?
No!
Yes!
want?
Yes!
trash it!
actionable?
No!
Yes!
my work?
easy work?
do it now!
reference
material?
No!
Yes!
file it!
schedule
it!
plan 4 it!
Yes!
No!
No!
incubate
it!
Yes!
No!
wait 4
it!
Yes!
No! req.manager
decision?
Yes!
No!
delegate?
Yes!
No!
evalue
it!
subject
PS / OD ?
GTD 2015
Karl Håkan Johansson ver0.15
<2min!
Yes!
No!
Yes!Yes!
No! @calender
”tickler”
@projects
@evaluating
@next
action
- Goto start next…
@inbox
stuff…
due date?
No!
1 - Collect
Everything you must, want,
dream of doing!
- Do a clean sweep!
2 - Process
For each item, ask:
What’s the next action? If it is
<2minutes - Do it now!
Otherwise delegate or Defer it:
- Next action list
- List of projects
- File reference material
3 - Organize
Put meetings and date specific
actions on your Calendar.
All other tasks go on
”next action” list.
Less urgent tasks go into a
”dated tickler file” or on a
”someday maybe” list.
4 – Check - Review
Look over your calendar &
”next action” list daily.
Review all projects,
delegated tasks &
”someday maybe lists” weekly,
to keep them up to date.
5 - Do
Now you have a better control
Over your What & When!..
Consider the context, time,
energy & urgency! - Relax!
Whatever that is not done will
pop-up in your regular reviews!..
can I do
it now!?
Yes!
require
multi
actions?
No!Process
Defer
Delegate
Incubate
PRIO
PLAN
can I
schedule
it!
Organize
Plan
Do
Check
(REVIEW, EVALUATE)
Act
@schedule
it
@purchase
@notes
@incubated
”someday
maybe”
Process PRIO
Collect
@thrash
can
@file
@do it
nowDO
ACT
CHECK
Goto / Review
Priority setting…
My
Oganize,
Review &
Plan
Is a new date
& higher priority
required?
project
handle it!
No

6. Important!
Not Urgent!
Not Important!
Not Urgent!
Not
Important!
Urgent!
Important!
Urgent!
Y-day
Prio T-row
T-day
x Zzz
Multipage doc.
limiter
Sort together
Pull together
Decision
Wait
Predetermined
process
Show
Or selection
Preparation
inbox inbox
inbox
Storage direct
retrieval
Extract
Intern
Storage
1 2
4 3
Show
Daily Workplan

7. Purchase
Plan
System work
Production
I&V
Handover
Project finish!
PDCA -
PDCA -
PDCA -
PDCA -
PDCA -
PDCA -
PDCA -
Offer
Production Plan - PP (Prel.)
Master/Market Plan - MP (Dialog)
PP
PDCA - Total

8. Getting things done; GTD! – Summery…
• See; http://en.wikipedia.org/wiki/Getting_Things_Done
• I do not think some words put together or acronyms can be owned by a
company or a person… I acknowledge some authorities,
and examples but I get things done, I just do it!
• I have read some about this topic & tried to summarize in some pages;
• Much about GTD according to me is to have the abilities to;
Focus, Prioritize and Execute the PDCA cycle daily, weekly, monthly…
• The bits and pieces that are constantly not top priorities should be
delegated or binned!
• If the end results for every PDCA cycle is not good enough then there is a
need for re-focus & re-plan with different view set – Maybe your best
Colleague, Boss, Children, Wife or Friend! – Remember to have fun!
/ Håkan

9. GTD Reference picture page…
Tasks
How long will it take?
Can you prioritise it?
>10 min
Categorize in
todo lists…
GTD!
Do it now!
<10 min
Inbox
Handling
Part1
Anything
That needs
attention
Inbox:
COOL WARM HOT Doing Done
Ready for priority: