The document outlines the 'Getting Things Done' (GTD) productivity system developed by David Allen, highlighting its popularity and key benefits, including effective decision-making and habit formation. It details a five-step process: capturing, processing, organizing, reviewing, and doing, along with success factors and practical tools for implementation. The focus is on transforming life's tasks into actionable items to enhance productivity.

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GETTING THINGS DONE
Explained in 5 Min
— Summary —

2. ★ How to Be Uber-Productive
★ Intro to Productivity Philosophy ‘GTD’
What you’ll learn
★ ‘Getting Things Done’ by David Allen
Sources

3. StartupGeist.com
By Danny Holtschke
Startup, Zen & Productivity Freak

4. A productivity system helps to
make better decisions.
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5. Getting things done
★ Introduced by David Allen in 2001 (book)
★ Has become very popular
★ Cult-Like status
★ Essence =
manage all of your life’s stuff and
transform that stuff into next actions

6. Benefits of a productivity system
★ It’s a skill — learn to be productive
★ Applying systems teaches you productivity
★ Systems create habits
★ Systems avoid complexity
★ Systems need reflection
★ Systems are conscious choices

7. 5 Concrete Steps
Also shown my favourite
tools for each workflow

8. #1: CAPTURE
The goal is to keep
nothing on your mind.
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9. #1: Capture & collect
Three success factors for capturing well
★ get it all of your head
★ minimize capture locations
★ empty capture tools regularly

10. #2: PROCESS
What is the next action?
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11. #2: Process
2-Minute Rule - Guidelines:
★ top item first
★ one at a time
★ never anything back into ‘in'

12. #3: ORGANIZE
How to remember a next action?
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13. #3: Organize
To manage non-actionable items, use:
★ trash
★ maybe
★ reference

14. #3: Organize
To manage actionable items, use:
★ a list of projects
★ storage or files
★ next action categories
★ calendar: “schedule”
★ reminders: “list”
★ waiting for: “delegate”

15. #4: REVIEW
The weekly review is the
most important ‘next action’.
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16. #4: Review
Critical success factors:
★ Gather and process all your stuff
★ Review your system
★ Update your lists
★ Get clean, clear, current, and complete (Analogy:
Imagine cleaning up shortly before your holidays)

17. #4: Review
When?
★ Every last Sunday of the month, pre-planning the month
★ Every Sunday, pre-planning the week
★ Every morning (or evening), pre-planning the day

18. #5: DO
At this point, you should always
know what your next action is.
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19. #5: Do
4-criteria for choosing actions now:
★ Context - done anywhere, or location-dependent or
tool-dependent (ex. Internet access)
★ Time available
★ Energy available
★ Priority

20. #5: Do
Evaluate daily work via three different activities:
★ Doing predefined work
★ Doing work as it shows up
★ Defining your work

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What’s your experience?
Have you implemented GTD once, but didn't use it
consistently? Why? What is holding you back?
Send me an email

22. Digital Essentials - Double
Your Productivity & Focus
Video Course based on GTD*
Stay tuned for
* The Ultimate Personal Productivity System from David Allen