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Getting Things Done Working more focused and with less stress Tricode Professional Services www.tricode.nl Date 18-09-2009 Author: Marius van Dam Robin van Riel
Origins ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Managing time used to be simple…
But for modern knowledge workers…
As a knowledge worker ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],“ The knowledge worker cannot be supervised closely or in detail. He can only be helped. But he must direct himself, and he must direct himself towards performance and contribution, that is, toward effectiveness. “ - Peter Drucker
A hectic day at the office ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],http://www.time.com/time/photogallery/0,29307,1622338_1363003,00.html
Original Time management ,[object Object],[object Object],[object Object],[object Object],[object Object],http://www.gtdtimes.com/2009/04/20/david-developed-gtd-because/
The problem with time management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
To do list (bad) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The mind is not a good repository ,[object Object],[object Object],[object Object],[object Object]
The mind can’t let go ,[object Object],[object Object],[object Object],[object Object],[object Object]
The solution ,[object Object],… that your brain can trust on to hold your commitments for you
Agenda gives peace of mind ,[object Object],[object Object],[object Object],[object Object]
How does GTD work? ,[object Object],[object Object],[object Object],[object Object],[object Object],http://www.businessweek.com/magazine/content/09_14/b4125084256954.htm   Collect  (Capture)  >  Process  (Clarify)  >  Organize   >  Review  (Reflect) >  Do  (Engage)
1. Collect (Capture)
Stuff ,[object Object],[object Object]
Collect & capture your stuff ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1. Collect in in-baskets ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2. Process (Clarify)
Clarify = thinking ,[object Object],[object Object],[object Object],[object Object]
 
What’s the next action? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Example “Clean up the garage” ,[object Object],[object Object],[object Object],[object Object],[object Object]
Example : Organize a PHP workshop ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Example  “Do taxes”   ,[object Object],[object Object],[object Object]
What  is a project ,[object Object],[object Object],[object Object],[object Object]
What  is the desired outcome? ,[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2. Process (Clarify) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2-minute rule ,[object Object],[object Object],[object Object]
3. Organize
3. Organize in lists ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Contexts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
 
4. Review (Reflect)
4. Review (Reflect) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
6 horizon’s of focus ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
5. Do (Engage)
5. Do (Engage) ,[object Object],[object Object],[object Object],[object Object]
Pick a task from your menu ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Implementing it Getting started
Similarities GTD and SCRUM ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
From total chaos to GTD ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
From total chaos to GTD (2) ,[object Object],[object Object],[object Object],[object Object],[object Object]
What does it take? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Tools
What GTD brings you
Advantages of GTD ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
False statements about GTD … ,[object Object],[object Object],[object Object],[object Object],[object Object]

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Getting things done

Editor's Notes

  1. Collect Loose Papers and Materials Gather all accumulated business cards, receipts, and miscellaneous paper-based materials into your in-basket. Get “IN” to zero Process completely all outstanding paper materials, journal and meeting notes, voicemails, dictation, and emails. Empty Your Head Put in writing and process any uncaptured new projects, action items, waiting-for’s, someday-maybe’s, etc. Review Action Lists Mark off completed actions. Review for reminders of further action steps to record. Review Previous Calendar Data Review past calendar in detail for remaining action items, reference data, etc., and transfer into the active system. Review Upcoming Calendar Review upcoming calendar events - long and short term. Capture actions triggered. Review Waiting-For List Review Project (and Larger Outcome) Lists Evaluate status of projects, goals and outcomes, one by one, ensuring at least one current action item on each. Browse through project plans, support material & any other work-in-progress material to trigger new actions, completions, waiting-for’s, etc. Review Any Relevant Checklists Use as a trigger for any new actions. Review Someday/Maybe List Review for any projects which may now have become active, and transfer to “Projects.” Delete items no longer of interest. Be Creative & Courageous Any new, wonderful, hare-brained, creative, thought-provoking, risk-taking ideas to add into your system???