The document provides an overview of David Allen's Getting Things Done (GTD) system for productivity. The 5 core steps are: Capture, Process, Organize, Reflect, and Engage. Capture involves collecting all tasks, projects, and thoughts. Process determines if items are actionable and where they belong. Organize sorts actionable items into lists by outcome, project, time, and context. Reflect is a weekly review. Engage is taking action by consulting lists and completing items.

1. Getting Things Done
A guide to David Allen’s GTD System

2. Business Platform Success
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3. The 5 Steps to Getting Things Done
● Capture
● Process
● Organize
● Reflect
● Engage

4. Capture
● Capture everything that you need to track, remember, or act on
in a “bucket”.
● Anything potentially meaningful (emails, letters, calls, action
items, ideas, tasks).
● Get everything out of your head and into your collection device ,
to be processed.
● Buckets should be emptied once a week (i.e week in review).

5. Process
● What are you going to do with this information?
● Is it actionable? (Yes/No)
● If yes, can you do it in less than 2 minutes?
○ Yes? Do it.
○ No? Move to an action list, calendar (if time specific), follow-up
list (if delegated/waiting on information).
● If no (Non-Actionable)
○ Discard
○ Keep it as a reference
○ “Someday Maybe” storage

6. Organize
● Actionable List
○ What is the intended outcome?
○ What’s the next possible action?
○ If the outcome requires more actions in the future it needs to be
added to the project list.
● Project
○ Improving customer referrals by 25%
○ Creating a deck for a presentation
○ Re-modelling the backyard

7. Organize
● Time
○ Actions that have a deadline or are time-specific.
● Context. Can be a tool, place or person.
○ In the office.
○ When meeting with Rob from HR.
○ When using the iPad.

8. Reflect
● Weekly review of items
○ Gather and process all your stuff
○ Review your system
○ Update your lists
○ Get clean, current, and complete
● Review short term goals monthly
○ Ensure “train is on the right track”

9. Engage
● Do it.
● Calendar contains all the things you need to do today.
● Project list tells you things that need to be done to move
projects forward .
● Context list helps you batch items together.

10. Visual Summary

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