We are living in an age of distraction. While we are allowing huge amounts of information and communication from the outer world, we are generating equally large volume of ideas and agreements from our inner world. Amidst hundreds of things to do, we tend to loose perspective and often feel lack of control in our lives. Result, we constantly remain in the state of anxiety and stress. Neither our standard education, nor traditional time-management models, nor the plethora of organizing tools has given us a viable means of meeting new demands placed on us. The Personal Productivity Ninja is a course to develop remarkable level of clarity, focus and purpose to achieve Goals. It is possible for you to have an overwhelmingly number of things to do and still function productively with a clear head and a positive sense of relaxed control.

1. Introduction to
GETTING THINGS DONE
The art of Stress-free Productivity
Personal Productivity Ninja
A brand new way to develop remarkable clarity, focus and
consistency to achieve Goals
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2. GETTING THINGS DONE
 The definitive business self-help
book of the decade – Time
Magazine
 Translated in over 36 languages
 Over 400 apps built around GTD
 Google search of ‘Getting Things
Done’ reveals 705,000,000
results! (As on January 24, 2014)
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3. “There is usually an
inverse proportion
between how much
something is on your
mind and how much it’s
getting done”
- David Allen
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4. Agenda
Understand the fundamental principles of
Getting Things Done - a revolutionary way
to stress-free productivity by David Allen.
Introducing “Personal Productivity Ninja” a
course based on GTD
Time investment: 10 minutes
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5. The new age of Distraction
Too much
technology in
short span of time
10
Smartphones
Social Media
Mobile phones
E-mail
Internet
Computer
Telephone
Television
Radio
Newspaper
1
1900 1910 1920 1930 1940
1950
1960
1970
1980 1990 2000
2010
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6. The Problem of Plenty
“Something”!
Knowledge
Information
Skills
Communication
You
Ideas
Projects
Expectations
Desires
Internal
Commitments
External
Commitments
A lot of things!
Interests
We have taken on more than our capacity to handle
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7. Result?
1.Stress & Anxiety
2.Attention Deficit
Disorder
3.Lack of Fulfillment
4.Chronic Illnesses
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8. In Older days…
Work was self-evident
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9. Today
Finite Time & Energy
Infinite Options
We are dealing with infinity
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10. Old Models and Old Habits Don’t Work
•
•
•
•
Time Management
ABC Priority Coding
Daily Schedules
Outlook
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11. “A problem cannot
be solved at the level
at which it was
created”
-Albert Einstein
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12. The demands & opportunities of 21st
Century requires a new way of
thinking, doing and being
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13. The Promise of
a Ready State
of a Martial
Artist
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14. A state accessible to everyone
A condition of working, doing, being In
which Mind is clear and constructive
things are happening
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15. Mind Like Water
What happens when you throw a
pebble in a pond of still water?
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16. Mind Like Water
The still water responds exactly in
proportion to the mass and velocity
of pebble thrown to it
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17. Mind Like Water
Most people give more or less attention
to things than they deserve because
they do not operate in a “mind like
water” state
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18. Water does not get stressed
before hitting the rock
Anything you overreact or underreact can
control you, it often does
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19. The Access to Mind Like Water
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20. Mismanaged Commitments:
A Productivity Killer
Every mismanaged
commitment becomes an
“Incomplete” or “Open
Loop”
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21. An “Open Loops”
Anything pulling
your attention
that does not
belong where it
is, the way it is
E-mail
Family
Projects
Life
Role
Client
Career
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22. The Basic Requirements
Open Loop
Collect it outside of your mind
Clarify what your commitment is
Keep reminders organized in a system
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23. Let’s try it out
• Write down a project or situation that is most
on your mind this moment.
• Describe in a single written sentence, your
intended successful outcome for it
• Write down the very next physical action
required to move the situation forward
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24. Welcome to Knowledge Work
In Knowledge Work, task is not given, it has
to be determined
- Peter Drucker
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25. Why are things on your mind?
• You haven't clarified
• You haven't decided
• You haven't put reminders
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26. How your Mind Work?
Three distinct qualities of your mind
Your Monitor
Conscious Mind
Focusing tool for conscious thinking
Short Term Memory
Your RAM
Your Super
Computer
Every small or big commitment you make
or accept is tracked by a less than
conscious part of you
Sub-conscious Mind
Your super-computer. Infinite source of
creativity and insight
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27. For a majority of us…our RAM is Full!
• Our RAM is overflowing with “open loops”
• It’s working over time
• We experience “busy-ness”
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28. Why Does it Happen?
Your mind is Smart but Really Stupid
Your mind keeps
pressing you about
anything and
everything which is
unhandled or undone
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29. Your mind is handicapped in it’s ability to
store, remember and remind commitments
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30. What do we do about it?
•
•
•
•
Organizing
Time Management
Managing Information Overload
Managing Priorities
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31. Most of it Fails!
Organizing
Time Management
Managing Information Overload
Managing Priorities
Why?
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32. Organizing Fail because….
Organizing
We try to
organize an
incomplete list
of unclear things
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33. Time management is not the issue
Organizing
Time Management
You don’t end up
with 6 minutes
by managing 5
minutes
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34. You can’t manage priorities
Organizing
Time Management
Information Overload
Managing Priorities
You don’t
manage
priorities, you
have them
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35. Let’s face the Reality
You have more to DO than
you can possibly DO
You just need to feel good
action
about your choices
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36. Unless a capacity for
thinking be
accompanied by a
capacity for
action, a superior
man exists in torture.
—Benedetto Croce
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37. The key to Managing Commitments is
Managing Actions
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38. You can train yourself like a martial artist to
be faster, more responsive, more proactive
and more focused in knowledge work
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39. INTRODUCING
PERSONAL
PRODUCTIVITY NINJA
A brand new course to help you achieve
goals by applying principles of
Getting Things Done
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40. How Personal Productivity Ninja Works
Cluttered and Clouded
Reactive and Stressed
Behavior
Clear and Decisive
Respond appropriately to
the situation
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41. HowPersonal Productivity Ninja Works
Personal Productivity Ninja
Personal Productivity Ninja puts you
straight on the driver’s seat of your Work
and Life.
It helps you develop a remarkable degree
of clarity, focus and consistency to achieve
your Goals.
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42. Personal Productivity Ninja
“Your ability to refocus rapidly, on the
right things, at the right horizon at the
right time is the master technique of
knowledge work.”
- David Allen
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43. Personal Productivity Ninja
Coming This March 2014
At the Computer near you
For productivity tips and best-practices, visit:
PRODUCTIVEMOTION.COM
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