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Getting Things Done
The document discusses implementing the Getting Things Done (GTD) productivity method. It covers the five pillars of GTD - capture, clarify, organize, reflect, engage. It also discusses tools and strategies for organizing tasks into buckets/folders by context and priority. Regular review of projects and lists is emphasized to keep tasks moving forward and avoid tasks getting stuck.
Getting Things Done
- 1. Journey to GTDZen Implementing GTD with ✔
- 2. Preface Most of myimplementation of GTD techniques are based on blog posts and youtube videos The key to GTD is finding a system and workflow that works for you Last Fall, I knew I needed to make some organizational changes in order to maintain work-life balance and be even more efficient with my time
- 3. My goal isjust to show my system and the tool I’ve decided to use as well as the strategies I’ve learned along the way I’ll discuss the tools I use but the practices are not limited to a particular tool
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- 5. GTD Basics My TopLevel Buckets Friend s & Family Work Home School Misc One-Offs Health Travel Inbox
- 6. Friend s & Family Work Home One-Offs Travel • General •Routine IT • Dashboards • NHC • General • Weekly Chores Monthly Chores • Misc • Ironman 70.2 Florida • Parents Anniversary Cruise • Vineman 70.3 • Birthdays • Anniversaries • Keeping in touch • Short term things that really don’t fit with anything else
- 7. GTD Basics Buckets arecalled folders or projects✔ Buckets are called folders Buckets are called notebooks or stacks
- 8. GTD Basics Across tools Itry to use similar/parallel naming conventions to making finding and filing things easier ✔ Build a system You trust Build a system YOU understand
- 9. GTD Basics If youhave read the David Allen’s GTD book, you remember that there was a default set of contexts: @Computer, @Work, @Home Contexts can be thought about in 4 categories Some people do not use contexts at all ✔ Person Location Resource Priority
- 10. GTD Basics Person Location Resource Priority Boss, Spouse, Billy Bob WholeFoods, Costco, Library Computer, Phone, Email, Web Someday/Mayb e, Urgent
- 11. GTD Basics Contexts✔ Tags Basically, contextsor tags are a method to easily search for related items across your filing system
- 12. GTD Basics Projects tieall tasks together into some sort of meaningful action, providing objectives towards which those tasks are directed OmniFocus has 4 project types Single Action Paralle l Sequential Pause d
- 13. GTD Basics Single Action Paralle l Sequential Each actionitem is dependent on the previous one being completed Action items can be completed at the same time, but are related Action items are loosely related to each other
- 14. GTD Basics Single Action Paralle l Sequential 80% 15% 5% The majorityof my projects are single action
- 15. GTD Basics Sometimes aproject stalls or needs to be put on hold. In OmniFocus, you can change a project to this status which will suppress reminders until you make it active again Pause d
- 16. GTD Basics Action items— Basically, for any project (and a project is anything that takes more than 1 action), you need to ask yourself, “What is the very next physical action necessary to move this project forward?” These actions get added to your project
- 17. GTD Basics Single Action Paralle l Sequential Laundry (Wash,Dry, Fold) Research Hotels Research Airfare deals Buy X Pick up dry cleaning
- 18. GTD Basics Capturing actionsis key to successful GTD implementation Get the action item into your system and then trust your system
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- 20. Capture Methods Siri remindme to Quick Add keyboard short cut Email Forwards Paper notes later added Mobile App add (but mostly let Siri transcribe)
- 21. Clarify & Organize Sometimesyou capture the minimal aspects of an action item to you inbox and then later add it to a project, give it a context/due date, etc Have a well thought out filing system is key Build a system You trust Build a system YOU understand
- 22. Reviewing Optimal success comesfrom regularly reviewing your projects and lists Otherwise, your projects just become a black hole and nothing gets done Setup time to regularly review your projects Some might be day, weekly, month, every 6 months depending on the project
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