This document appears to be notes from a project management class. It discusses progress on assessments for several units including scope, time, cost and quality. It provides details on assessment due dates and instructions for completing assessment items related to developing a work breakdown structure, Gantt chart, time management plan, and addressing scenarios that require analyzing variances and providing progress reports. The document also references resources for learning Microsoft Project and developing Gantt charts.

1. Diploma Project Management
Captain Cook College
Sharon Boyle
13 December 2012

2.  Some progress
 Some feedback
 How to read a Gantt chart
Morning Tea
 Assessment item More
about the assessment
items
 The new scenario
Lunch
 Other assessment items

3.  Scope assessments due 14 December.
 Time assessments due 17 January
 If this is your last unit – see me
 Classes finish 14 December – yes this week!
 Cost & Quality units will be open
 Assessment items for these units finalised 17 January not
before
 Draft assessment items posted
 Marking hopefully all completed by 18 Dec – otherwise I’m
on leave.
 All other results
 See you 17 January, 2013

4.  Scope assessments
◦ Don’t bother with Assessment Item 4. –
Performance checklist
◦ Put into Project Meeting first week back when we
close Fred’s Shed
 Overview of Time
 Gantt charts – what progress here?
 Attempted & Discussed Activities 1, 2, 3

5.  Read the question – then again.
◦ Look for PMBOK clues
◦ Process
◦ Inputs, Tools & Techniques, Outputs IN THIS ORDER
 Scope –
◦ authorisation process
◦ Critically important & don’t leave home without it
 Time –
◦ Act 1. Qu 8 – perhaps not enough information but…
◦ Don’t cripple project from start
◦ Don’t use up contingencies during planning stage

6.  http://www.youtube.com/watch?v=pUNxGz3t
xfU
 Microsoft Project 2007

8.  1. Check title & date box
 Is this the correct
◦ Project
◦ Title
◦ Date – Start & finish – sensible?
◦ Version
 2. Check the timescale
◦ Does it make sense?
◦ Is it convenient/useful for your project?
 3. If M/S Project is this the Gantt chart view?

9.  4. Where & what are the milestones?
 5. Do you agree with the Tasks or activities
 6. Do these activities lead logically to the
milestones?
 7. Where is the critical path?
 8. Is everything connected?
 9. Do any of the tasks sit out by
themselves?
◦ If, so they don’t mean anything.

10.  10. If the tracking view
◦ Has this been baselined? Ie that is our starting point
with planning
◦ What progress since beginning the project?
 11. Variances
◦ These are the gaps between what we planned &
what is happening.
 12. Managing time or schedule
◦ Doing something in response to this variance

11.  How are your Gantt charts progressing?
 Please go through these 12 steps to
consider your charts – then submit
 Then we can consider the next
assessment item
 First step in Time management plan
assessment item
 What progress?
 What other stumbling blocks?

12.  Pick up from yesterday’s Gantt chart work
 Consider the scenario
 The variances
Morning tea
 The Assessments
◦ Time Assessments No 1, No 2, No 3 & LMS 1,2,3, & W/O
◦ Cost – draft only
◦ Quality – draft only
Lunch
 Own self-directed study
 See you in the New Year & enjoy your holiday
break

13.  Assessment Item 1.
◦ Using the workbreakdown structure from the Scope unit
prepare a Gantt chart for Fred’s Shed – Mr Jones job.
◦ Incorporate this into a Time management Plan.
 Assessment Item 2.
◦ Analyse the scenario provided & insert into baselined
gantt chart.
◦ Note variances
 Assessment Item 3.
◦ Provide progress report using this scenario
 LMS
◦ Activities1, 2, 3
◦ Written & Oral

14.  Using the workbreakdown structure from the
Scope unit prepare a Gantt chart for Fred’s
Shed – Mr Jones job.
 Incorporate this into a Time management
Plan.
 Time management plan

15.  Keep it brief and similar to the scope
management plan
 It is only setting up how you are going to
manage the project.
 Think about what you need to tell the project
team & appropriate level of detail
 Your schedule should be reviewed at least
weekly and this will feed into
◦ Progress reports
◦ weekly project meetings

16.  Analyse the scenario provided & insert into
baselined gantt chart.
 Note variances

17.  Provide progress (or Status) report
 Use the same template as Integration Unit
 Just fill in the information you do have.
 If you don’t have it insert Not Applicable or
N/A

18.  http://www.youtube.com/watch?v=Ej66TiINa
Rc
 Frank Saludi