Google Forms for Instructional Supervision

Google Forms
for Instructional
Supervision
Derek L. McCoy, Spring Lake Middle

GoogleForms [GoogleDocs]
Purpose
• Describe the collaborative process through which teachers
and the administrator participated in focused learning
walks for continuous improvement
• Discuss innovative way of collecting formative assessment
for school leadership [instructional data talks, on-going pd]
• Discuss best practices in creating forms
• Discuss strategies in leading data discussions
• Create a walk thru form using GoogleDrive
• Add script to enable feedback to teachers
• Optimizing tool for mobile devices

Evolution of
the Feedback
Benefits
• Reproducible
• Deliverable
OFI
• Data
• Adaptability
Derek McCoy
derekmccoy.edu@gmail.com
LinkedIn/Twitter: mccoyderek

WalkThrus =
Formative
Assessment
Clear learning
Intention
Effective
PD/Create
opportunities to
share
Provide
feedback
Seek to Understand
where help is needed
Activate teachers as
learning resources for
each other
Data Driven process

WalkThrus =
Formative
Assessment
Derek McCoy

DATA Talks
• More
observers,
the better
• Interater
relialibity
• Data = PD

DATA Talks
• Different
question
types
produce
different
data points
• All good for
discussion

How to

How to
Choose a good name!

Types of Questions
• Text / Paragraph
• Multiple Choice [Mult items, one selection]
• Checkboxes [Mult items, mult selections]
• Choose from a list [emails, teacher list]
• Scale [1 - 5]
• Grid

Press ‘Choose a
Destination’ on title
menu.
This window pops up next.
Select ‘New Spreadsheet’
And check ‘Always Create
A new Spreadsheet’
Derek McCoy

Close out this window and go back your Drive
Folder. Select the ‘Responses Sheet’
We’ll be doing our ‘feedback’ work from this
page
Derek McCoy

Once you have entries you can
display you entries in graph form by
choosing
‘Show Summary of Responses’
from the FORM menu
Derek McCoy

This produces your data displays!
Now you can plan your talks and pd that
will change teaching and learning!
Derek McCoy

Benefits
• Easy to create and modify
• Shareability
• Differentiate & Update - Tailor to fit
your supervision needs
• Multiple forms
• Rich data

Best Practices:
• Collaborate on look-fors / instructional
priorities, in and outside your building
• This process is about data collection that
leads to PD – PRIORITIZE!!
• Choose question types carefully –
graphs/charts come from MC, Checkbox

Best Practices:
• Pair a text entry question with a MC,
Checkbox
• Narrow your focus
• Multiple forms, different focuses
• Use your mobile device

Enabling Feedback
In order to send feedback to teachers, you must
create an item and name it ‘Teacher Name’ or
‘Teacher Email’. It has to be the type ‘Choose from
a List’.
Enter all teacher emails below.
Derek McCoy

Create the rest of the items for your walk thru.
You can be as creative as you like, choosing from
a number of Question items. Add questions using
the ‘Add Item’ button. Once finished, click ‘Done’
Derek McCoy

From the menu,
under ‘Tools’ select
the ‘Script Gallery’
A new pop up field will display.
Enter ‘formemailer’ in the search
field.
Select the option from
‘hgabreu@gmail.com’ and install
[Authorize permission of the
scrip on the next page]
Derek McCoy

Close the following two screens
On the next screen, select the
‘Formemailer’ tab and install
Derek McCoy

A new window
will appear.
This is where
the script is
housed.
Under the
‘Formemailer’
tab, select
‘Settings’
Derek McCoy

You are able to edit
information in this
settings field.
Key points/Suggestions:
• You have the option to rename the ‘Sender’ Field to
something generic and representative of who is
sending the feedback [i.e. SLMS Instructional Team,
SLMS Admin]
• You have the same option for the ‘Subject’ field
• Please keep in mind, you can’t individual the name for
each walk thru for each individual teacher
• Think of this as new information on a ‘form email’
Stay on this screen, we will work in one more area

This steps
determines where
the feedback is
emailed.
Key point – ‘To’ Field:
• This step tells where to email the feedback
1. Delete the information in the ‘To’ Field
2. From the ‘Answers Placeholders’ field, click on the drop
down menu and select ‘Teacher Email’
3. Press ‘Insert Placeholder’ beside the ‘To’ field. This will insert
‘Teacher Email’ into this field
• While you’re here, delete any fields in the ‘Body’
you want to omit Derek McCoy

Sample Entries
Derek McCoy

From the main menu,
under ‘Tools’ select ‘Script
Editor’
In the new
window, under
‘Resources,
select
‘Current
Project
Triggers’ Derek McCoy

In this new window:
- Select ‘Add a new trigger’
- In the following fields choose ‘timeDriven’,
‘Time-Driven’, ‘Minutes Timer’, ‘Every Minute’
- Click Save
You are done with this tab and can close it
Derek McCoy

That’s all for the set up!
Now you can go to Drive, choose ‘Go
to live form’ and begin using your
walk thru
Derek McCoy

Here are my
entries
And here’s my
email
confirmation
Derek McCoy

Pat yourself on the back!
This good work is worth it!
You’ll get the data your need
for planning!
Teachers get the feedback
they need for reflection

Resources – Blog www.mccoyderek.com
• Giving Feedback to Teachers
o http://ow.ly/lV85e
• Sharing strategies
o http://ow.ly/lV9Y3
Contact Information
Derek McCoy
Email/Google+: derekmccoy.edu@gmail.com
Twitter/LinkedIn/Skype: mccoyderek

Google Forms for Instructional Supervision

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