Global Head of Project Services End User Platform, New York City 145 On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have: Changed the subject line of emails in my inbox Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great

1. Mastering
Workplace Productivity
presented by:
Jason W. Womack
Jason@WomackCompany.com

3. Mindset
Tools Skills

6. Psychology
of Performance

7. Psychology
of Performance
Sociology
of Productivity

8. Psychology
of Performance
Technology Sociology
that gets things done of Productivity

9. 1

10. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page 1.

11. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page 1.

12. 2

13. 2

14. Time Management
The Myth ...

16. 3

17. WHAT DOES
“Better” mean to you?

19. Page
9

20. Time Management
The Goal

25. 4

26. Please review page 4 of the
workbook, and choose 3
words that relate to your
focus on Time Management
and Productivity
1____________________ 2____________________ 3____________________

27. 3

28. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

29. NOUN VERB

31. NOUN VERB
design action
vision task
process delegation

32. WORD TO IDENTIFY A
CLASS OF THINGS
NOUN
design
vision
process

33. WORD TO DESCRIBE
AN ACTION
VERB
action
task
delegate

36. 6

37. 4 Factors of Productivity
and Excellence
6

40. Time
1

41. TIME
96
15-minute blocks
- sleep
- commute
- meals
- everything else

42. Time
1
2 Energy

43. ENERGY

44. THIS INCLUDES BOTH
mental AND physical energy

45. THE BRAIN
Functions
intellect
memory
comprehension

46. THE BODY
Composition
water
nutrients
bone

47. Time
1
Focus 3 2 Energy

48. MultiTasking is
easy!

49. Just focus on the
colors…one at a time,
and please say them
out loud.

50. XXXXX

51. XXXXX

52. XXXXX

53. XXXXX

54. XXXXX

55. XXXXX

56. MultiTasking is easy!
Just focus on the
colors…one at a time,
please say them out
loud.

57. YELLOW

58. RED

59. BLUE

60. BLACK

61. GREEN

62. ORANGE

63. YELLOW

64. FOCUS
the center of interest or activity
an act of concentrating interest or
activity on something

67. Time
1
Focus 3 2 Energy
4
Ecosystem

68. ECOSYSTEM
Ecosystem: a biological community
of interacting organisms and their
physical environment

72. How it works...
•Ecosystem
•Focus
•Energy
•Time

73. How it works...
•Ecosystem
•Focus
•Energy
•Time

74. How it works...
•Ecosystem
•Focus
Please turn to Page 7
•Energy and write down several
things you know will need
•Time your time, your energy and
your focus.

76. Please take out your BlackBerry

77. Open to a NEW email message

78. In the body of that message,
type the word:
cant (just like that)
Press the space bar...

79. What happened?

80. cant became can’t

81. o = (805) 640-6401
m = (805) 798-1362
u = 020 8144 7000
lon = (600 word email with
ideas & information about
LotusNotesDashboard.com)

82. 7

83. Brain
Storm

85. GO FOR 40 ...
What’s Really Going On?
(Work To Think About)

86. Focus on as much
as possible...

87. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.

88. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.

89. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.

90. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.

91. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

92. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

93. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

94. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

95. Focus on as much
as possible...
Think about your work AND your areas of focus this week,
this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 10 minutes, write as many as possible!

96. 81

97. What stands out to you about that
exercise?
81

98. 8

100. Practice

101. Practice
makes

102. Practice
makes
habit.

103. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

104. What takes up your time,
energy and focus by mid-
morning most work days?
(Start with the obvious/easy ones!)

106. What tools, systems,
technology, gear do you
use during the work-day?
(Start with the obvious/easy ones!)

108. What do you do regularly
to re-invent and re-engage
with your life and work?
(Start with the obvious/easy ones!)

110. Could
practicing
something
new build a
new habit?

111. If it could,
what habits would
you practice?

112. Our Philosophy of Productivity
Be, work and live
at your 100%
93

114. In order for
you to “be,
work, live”
at your
100%...

115. What will you need
to have done...

116. What will you need
to have done...how
will you need to
have been...

117. 9

118. I am at my best when ...
page 7

119. 10

120. 101

121. Set up your
Daily Dashboard...
and look at it several times
each day.
Just updated:
www.LotusNotesDashboard.com
101

128. 11

129. E mail To Dos
Calendar
105

130. 106

131. 107

132. 108

133. 109

134. 110

135. 111

136. 111

137. 112

138. 112

139. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
112

140. 113

141. 113

142. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
113

143. Paper Systems to set up a dashboard include:
Legal pad
Time Design
Day Runner
Day Timer
Franklin Planner
etc
114

144. Digital Systems to set up a dashboard include:
Lotus Notes
Palm Desktop
gMail
Microsoft Outlook
Microsoft Entourage
etc
115

145. 116

146. Please visit:
www.LotusNotesDashboard.com
For more ideas on improving daily
productivity using Lotus Notes
116

150. 118

151. 13

152. 120

153. Maximize interruptions: maintain,
and review, agendas for people
you meet or speak with regularly
120

154. 121

155. Remember, all of these tips are
method first, technology second...
121

156. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
121

157. 14

158. Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)

159. 124

160. Please write one person’s name...
124

161. 125

162. Please write one person’s name...
125

163. Please write one person’s name...
Now, fill in the next three names...
Then, capture at least 4 items to discuss
the next time you see each person...
125

164. 126

165. 126

166. 127

167. 127

168. 128

169. 128

170. 129

171. 129

172. 130

173. Use email TEMPLATES to answer
frequently asked questions or
provide the same information to a
different group or person.
130

174. 131

175. Have you ever opened a
“Word” document, or found
an E-mail in your Sent
Items to forward a standard
response or information
you already had?
131

176. 132

177. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
132

178. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...
132

179. Do you have a
signature with
just your contact
information?
133

180. Do you have a
signature with
just your contact
information?
133

181. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
134

182. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26 minutes!
134

183. 135

184. 136

185. Move E-mails out
of your inbox
(Move them to
To Dos,or Calendar)
136

186. 137

187. 137

188. 138

189. 138

190. 1. View the Daily Dashboard (paper or digital)
2. Create Templates for frequent responses
3. Use agendas
4. Move E-mails out of the inbox
139

191. 140

192. Amend E-mail subject lines
(coming AND going...)
140

193. 141

194. 141

195. Control+E
Allows you to EDIT the subject line...
142

196. Control+E
Allows you to EDIT the subject line...
142

197. Control+E
Allows you to EDIT the subject line...
142

198. 143

199. 143

200. 15

201. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
145

202. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
145

203. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
145

204. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
145

205. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
145

206. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
145

207. 16

208. What will this look like when I am
done?
147

209. Work to Manage
Answer the question:
When am I finished on this?
148

210. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
148

211. 17

212. What do I need to do next?
150

213. Work to Do
Answer the question:
Where do I start on this?
151

214. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
151

215. 18

218. 3 Kinds of Work
154

219. 3 Kinds of Work
Work we have to think about
154

220. 3 Kinds of Work
Work we have to think about
Work to do sooner than later
154

221. 3 Kinds of Work
Work we have to think about
Work to do sooner than later
Work to manage over time
154

222. Important / Urgent
The “Eisenhower Principle”

223. Important / Urgent
The “Eisenhower Principle”
NOT URGENT + URGENT +
IMPORTANT IMPORTANT
NOT URGENT + URGENT +
NOT IMPORTANT NOT IMPORTANT

225. E
F
F
O
R
T
PAYO F F

227. 2 Questions to Ask About Work
160

228. 2 Questions to Ask About Work*
*My definition of Work found at: www.WomackBlog.com
161

229. 2 Questions to Ask About Work*
What will this look like when I am done
*My definition of Work found at: www.WomackBlog.com
161

230. 2 Questions to Ask About Work*
What will this look like when I am done
What do I need to do next to get started?
*My definition of Work found at: www.WomackBlog.com
161

231. Our specialty...the “-ologies”
What makes for a “productive” day?
162

232. Psychology:
What happens when you’re
thinking about working?
163

233. 164

234. Technology:
Wasn’t “gear” supposed to
make life and work easier???
165

235. Sociology:
What happens when you sit
down with other people and
try to get things done?
166

236. Physiology:
How can our bodies keep up
with the pace and speed of
our areas of focus/interest?
167

237. THANK
YOU

238. Mastering
Workplace Performance
presented by:
Jason W. Womack
Jason@WomackCompany.com

239. 170

240. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet,
available Winter 2012...
jason@womackcompany.com