This document summarizes a presentation on workplace performance and productivity. The presentation covers: - Principles of productivity and how to combine personal working styles with company culture. - Setting up productive days by planning what is needed each day. - Engaging and managing others to improve their productivity in meetings and with expectations. - Effective time management techniques including 5 tools to get more done with less effort. - Tracking progress and enhancing structures to measure productivity results. - Developing an accountability program by setting workplace goals.

1. “Mastering Workplace
Performance”
Enhanced Productivity &
Performance Practices
A Workplace Performance Presentation by
Jason W. Womack, MEd, MA

2. 15% The Principles of Productivity: How to combine personal
working styles with company culture for success
20% Setting the Stage for a More Productive Day: Knowing what
you need and how to plan for more productive days
15% Engaging Others in Upleveling their Productivity: Managing
meetings, expectations and results
30% Effective Time Management Techniques: 5 tools and
techniques to use to get more done, faster, with less effort
15% Assessing Progress and Enhancing Structure: Tracking
resource management for measurable results
5% Building an Accountability Program: Identify a workplace
performance goal and plan for implementation

5. 17 May 2011
Seattle, WA

6. THANK
YOU

7. T
I
M
E

8. T
What are qualities of
I an effective
Time Manager?
M
E

9. T
I
M
E

10. What are practices T
of an ineffective
Time Manager? I
M
E

11. 4 Limited Resources We
Manage Every Day

12. 4 Limited Resources We
Manage Every Day
•Time

13. 4 Limited Resources We
Manage Every Day
•Time
•Energy

14. 4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus

15. 4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus
•Tools/Systems

16. How it works...
• Tools/Systems
• Focus
• Energy
• Time

17. Please send as many questions
as possible. I will address them all
either during the presentation or
via our blog after our seminar...
Email questions to:
Jason@WomackCompany.co
m
text to: 805-798-1362

18. 805-798-1362
For each and
every question I
receive about
today’s seminar, I
loan $1 to an
entrepreneur at
www.Kiva.or
g
(record is $37.00!)

19. 125 loans in 3 years

20. the more I know
about
how I work, the more
we can be effective
...a “working

21. 3

22. Please underline 3 words
that relate to your
professional focus on
managing time
productively.

24. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

25. NOUN VERB

26. NOUN VERB
design action
vision task
process delegation

27. NOUN VERB
design action
vision task
process delegation

29. Self Assessment

31. Significant aspects:
managing time
productively
S= Skills
P=
N=

33. Significant aspects:
managing time
productively
S= Skills
P= Purpose
N=

35. Significant aspects:
managing time
productively
S= Skills
P= Purpose
N= Network

37. Significant aspects:
managing time
productively
S= Skills
P= Purpose
N= Network

39. Where does your
focus go, when you’re
focused on one thing?

40. Focus

41. Focus
changes
everything

42. Brain
Storm

43. Focus on as much
as possible...

44. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.

45. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.

46. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.

47. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.

48. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

49. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

50. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

51. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

52. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 7 minutes, write 50+ items!

54. Fill in each blank line with something
that you can bring to mind...

56. Fill in each blank line with something
that you can bring to mind...
Please write down at least 50 items.
Big...Small...Work...Life...Projects...Tasks...

58. Practic

59. Practic
makes

60. Practic
makes
habit

61. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

64. What do you spend Time,
Energy and Focus doing
by 10am each day?
(Start with the obvious/easy ones!)

66. What can you DELETE?

68. What can you DELEGATE?

70. What tools/systems could
you use to get your work
done during the work-
day?
(Start with the obvious/easy ones!)

71. What Tools/Systems/Gear can you:
Use more?

72. What Tools/Systems/Gear can you:
Combine?

73. What Tools/Systems/Gear can you:
Use less?

75. What do you do “about”
once a month to
rejuvenate, revitalize &
reengage?

76. Could
practicing
something
new build a
new habit?

77. If it could,
what habits would
you practice?

78. In order for
you to “be,
work, live”
at your
100%...

80. What will you need
to have done...

81. What will you need
to have done...how
will you need to
have been...?

82. 8

83. I am at my best when ...
page 7

84. AtMyBest1@mykeepsy.co
m

91. Set up your
Daily Dashboard...
and review it several times
each day.

101. Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com

105. www.OutlookDashboard.com

106. www.OutlookDashboard.com

107. www.OutlookDashboard.com

108. www.OutlookDashboard.com

109. www.OutlookDashboard.com

110. www.OutlookDashboard.com

112. Paper Systems to set up a
dashboard include:
Legal pad
Time Design
Day Runner
Day Timer
Franklin Planner
etc

114. CONTROL + SHIFT + M =
A New E-mail Message
(While you’re reviewing your calendar!)

118. For complete directions on
setting up your Outlook
Dashboard…
Please visit:
www.OutlookDashboard.com
Weʼll send the 39-page eBook for free this
week…E-mail to request your own copy!

121. Create (and maintain, and
review!) agendas for people
you meet or speak with
regularly

123. Remember, all of these tips are
method first, technology
second...

124. Remember, all of these tips are
method first, technology
second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and
scheduled or impromptu “in the
hallway.”

125. Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)

132. RIGHT-CLICK
Hold and Drag
to
e-mail the
agenda

135. Time
Energy
Focus

136. Time
Energy
Focus
Systems and Tools

137. page 14

139. Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different
group or person.
Knowledge Base...

141. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...

142. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...

143. Do you have a
signature with
just your contact
information?

144. Do you have a
signature with
just your contact
information?

150. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.

151. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!

153. important
Important
urgent
not urgent
not important not important
not urgent urgent

154. + Preparation
+ Prevention
+ Values clarification
+ Planning
+ Relationships
+ Recreation

157. There are THREE kinds of
work...

158. The work you have to “do”
(To Do lists)

159. Pages 17-18

160. Questions to ask:
What is the First Next Step?
Where would I start on this?
How would I get started?
Who can I talk to to begin on this?

161. The Outcomes You’re
Managing
(Project Inventory)

162. Pages 19-20

163. Questions to ask:
What will this look like when I am done?
What is the final outcome of this?
What will be true when I am finished?
How will I know when this is done?

164. Debrief:
The Week,
Significant
Projects,
Important Events

166. Now, bring to mind a BIG project you’re
about to start...
Fill in each line with one thing related to
THAT specific project

167. THANK
YOU

168. Join the 5-week
Mastering Workplace
Performance Online
program
Email today for your information packet,
next session, June 2011...
jason@womackcompany.com