This document provides tips and suggestions for managing limited resources like time, energy, focus, and tools/systems more effectively. It encourages identifying key challenges to productivity, developing and engaging significant aspects of managing time productively, and assessing productivity habits. Tools like Outlook dashboards and signatures are recommended to help optimize efforts. Agendas for meetings are also presented as a way to maximize time and focus. The overall message is about preparing, preventing issues, clarifying values, planning, building relationships, and recreating to improve performance.

2. THANK
YOU

5. Page
2

7. 4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus
•Tools/Systems

8. How it works...
• Tools/Systems
• Focus
• Energy
• Time

9. • Tools/Systems
• Focus
• Energy
• Time

19. Please collect as many questions as
possible. I will address them all either
during the presentation or via our blog
after our seminar...
www.WomackCompany.com/24JUN11
Email questions to:
Jason@WomackCompany.com
text to: 805-798-1362

20. 805-798-1362
For each and
every question I
receive about
today’s seminar, I
loan $1 to an
entrepreneur at
www.Kiva.org
(record is $37.00!)

21. 132 loans until...

23. Page
3

24. 3

25. Please underline 3 words
that relate to your
professional focus on
managing time
productively.

26. the more I know about
how I work, the more
we can be effective
...a “working hypothesis”

27. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

28. NOUN VERB

29. NOUN VERB
design action
vision task
process delegation

30. NOUN VERB
design action
vision task
process delegation

32. Here... ...There

33. Page
5

34. Name 2 key challenges
to your productivity.

35. Significant aspects:
managing time productively
I= Identify
D=
E=
A=

37. Significant aspects:
managing time productively
I= Identify
D= Develop
E=
A=

39. Significant aspects:
managing time productively
I= Identify
D= Develop
E= Engage
A=

41. Significant aspects:
managing time productively
I= Identify
D= Develop
E= Engage
A= Assess

43. Page
6

44. Brain
Storm

45. Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 7 minutes, write 50+ items!

46. Fill in each blank line with something
that you can bring to mind...

47. Fill in each blank line with something
that you can bring to mind...
Please write down at least 50 items.
Big...Small...Work...Life...Projects...Tasks...

48. Page
7

49. Practice
makes
habit.

50. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

52. What do you spend Time,
Energy and Focus doing
by 10am each day?
(Start with the obvious/easy ones!)

53. What can you DELETE?

54. What can you COMBINE?

55. What tools/systems
could you use to get your
work done during the
work-day?
(Start with the obvious/easy ones!)

57. What Tools/Systems/Gear can you:
Use more?

58. What Tools/Systems/Gear can you:
Use less?

60. What do you do “about”
once a month to
rejuvenate, revitalize &
reengage?

61. Could
practicing
something
new build a
new habit?

62. Page
8

63. In order for
you to “be,
work, live”
at your
100%...

64. What will you need
to have done...

65. What will you need
to have done...how
will you need to
have been...

66. 8

68. I am at my best when ...
page 7

69. Page
9

70. Purple
Card

72. Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com

76. www.OutlookDashboard.com

77. Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different
group or person.
Knowledge Base...

78. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...

79. Do you have a
signature with
just your contact
information?

83. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!

85. For complete directions on
setting up your Outlook
Dashboard…
Please visit:
! www.OutlookDashboard.com
Weʼll send the 39-page eBook for free this
week…E-mail to request your own copy!

86. Page
11-12

87. Create (and maintain, and
review!) agendas for people
you meet or speak with
regularly

88. Remember, all of these tips are
method first, technology
second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and
scheduled or impromptu “in the
hallway.”

89. Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)

92. RIGHT-CLICK
Hold and Drag
to
e-mail the
agenda

96. important
Important
urgent
not urgent
not important not important
not urgent urgent

97. + Preparation
+ Prevention
+ Values clarification
+ Planning
+ Relationships
+ Recreation

99. THANK
YOU

100. Join the 5-week
Mastering Workplace
Performance Online
program
Email today for your information packet,
next session, June 2011...
jason@womackcompany.com