http://www.wmck.co/fed2013 - for a video, and more information about how to take advantage of this seminar.

1. Mastering
Workplace Productivity
presented by:
Jason W. Womack
Jason@WomackCompany.com
Thursday, March 14, 13

2. WELCOME
Before you take ANY action to
change the way you work, call this
number for tips on getting started:
(562) 319-4102
enter: FED - VIP CODE: 129
Thursday, March 14, 13

3. Thursday, March 14, 13

4. OPTIMIZING YOUR TIME
AND FOCUS
Presented by:
Jason W. Womack
805-798-1362
Jason@WomackCompany.com
Thursday, March 14, 13

5. Thursday, March 14, 13

6. (805) 798-1362
Jason@WomackCompany.com
Thursday, March 14, 13

7. MANAGING WORKPLACE
PRODUCTIVITY
9:00: Session I
10:30: Morning Break
10:45 Session II
12:00 - Lunch Break
12:45pm Session III
2:15 - Afternoon Break
2:30pm Session IV
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8. a new
Operating
system
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9. Psychology
of Performance
Technology Sociology
that gets things done of Productivity
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10. Page
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1

11. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page 1.
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12. Page
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2

13. Page
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3

14. Our specialty...the “-ologies”
What makes for a “productive” day?
14
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15. Psychology:
What happens when you’re
thinking about working?
15
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16. While driving to work,
walking to a meeting,
writing someone an email,
or waiting for someone to
pick up a phone call...
Psychology
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17. Thursday, March 14, 13

18. Thursday, March 14, 13
3

19. Sociology:
What happens when you sit
down with other people and
try to get things done?
19
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20. Thursday, March 14, 13

21. How do the people around
you most effectively
consume, relate to and
create information?
Sociology
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22. Thursday, March 14, 13
3

23. Technology:
Wasn’t “gear” supposed to
make life and work easier???
23
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24. 24
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25. I estimate for any
“technology” you use
(from pen-and-paper, to
Microsoft Excel), you could
save up to 50% of the time
it takes...
Technology
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26. Thursday, March 14, 13
3

27. Page
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3

28. Thursday, March 14, 13
3

29. Page
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4

30. WHAT DOES
“Better” mean to you?
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31. Thursday, March 14, 13

32. Thursday, March 14, 13

33. Thursday, March 14, 13

34. Thursday, March 14, 13

35. Thursday, March 14, 13

36. Thursday, March 14, 13

37. Page
9
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38. Time Management
The Myth ...
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39. Thursday, March 14, 13

40. Time Management
The Goal
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41. Thursday, March 14, 13

42. Thursday, March 14, 13

43. Thursday, March 14, 13

44. Thursday, March 14, 13

45. Please review page 5 of the
workbook, and choose 3
words that relate to your
focus on Time Management
and Productivity
1____________________ 2____________________ 3____________________
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46. 3
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47. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach
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48. NOUN VERB
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49. Thursday, March 14, 13

50. NOUN VERB
design action
vision task
process delegation
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51. WORD TO IDENTIFY A
CLASS OF THINGS
NOUN
design
vision
process
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52. WORD TO DESCRIBE
AN ACTION
VERB
action
task
delegate
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53. Thursday, March 14, 13

54. Thursday, March 14, 13

55. Marcus Buckingham - speaking for Oprah’s Company
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56. Thursday, March 14, 13

57. Thursday, March 14, 13

58. the BOOK
Page 15
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59. Thursday, March 14, 13

60. the BOOK
Page 16
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61. Page
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6

62. Please write
(in NO order, just the first
ones that come to mind)
3 upcoming events you’ll have to plan for
6
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63. Please write
(in NO order, just the first
ones that come to mind)
the (approximate) vacation you’re thinking of taking
6
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64. Please write
(in NO order, just the first
ones that come to mind)
a book/magazine you want to read/review
6
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65. Please write
(in NO order, just the first
ones that come to mind)
AT LEAST 5 people you need to contact
(via phone, in person, email, card...)
6
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66. Page
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7

67. 4 Factors of Productivity
and Excellence
6
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68. Thursday, March 14, 13

69. Thursday, March 14, 13

70. Time
1
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71. TIME
96
15-minute blocks
- sleep
- commute
- meals
- everything else
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72. Time
1
2 Energy
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73. ENERGY
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74. THIS INCLUDES BOTH
mental AND physical energy
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75. THE BRAIN
Functions
intellect
memory
comprehension
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76. THE BODY
Composition
water
nutrients
bone
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77. Time
1
Focus 3 2 Energy
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78. FOCUS
the center of interest or activity
an act of concentrating interest or
activity on something
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79. Thursday, March 14, 13

80. Thursday, March 14, 13

81. Thursday, March 14, 13

82. Thursday, March 14, 13

83. Time
1
Focus 3 2 Energy
4
Ecosystem
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84. ECOSYSTEM
Ecosystem: a biological community
of interacting organisms and their
physical environment
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85. Thursday, March 14, 13

86. Thursday, March 14, 13

87. Thursday, March 14, 13

88. text
(805) 798-1362
Jason@WomackCompany.com
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89. How it works...
•Ecosystem
•Focus
•Energy
•Time
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90. How it works...
•Ecosystem
•Focus
•Energy
•Time
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91. How it works...
•Ecosystem
•Focus
Please turn to Page 7
•Energy and write down just 10*
things you’ve been thinking
•Time about remembering
since I’ve been talking.
* return to this page later
today, and add another 30!
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92. Page
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6

93. Brain
Storm
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94. GO FOR 40 ...
What’s Really Going On?
(Work To Think About)
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95. Thursday, March 14, 13

96. Ric Elias - speaking at www.TED.com
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97. Tools/Systems
Focus
Energy
Time
97
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98. Thursday, March 14, 13

99. Please take out your mobile...
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100. Open to a NEW email message
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101. In the body of that message,
type the word:
cant (just like that)
Press the space bar...
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102. What happened?
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103. cant became can’t
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104. op = (805) 640-6401
mn = (805) 798-1362
ln = 020 8144 7000
sg = (multi-line, signature ~ 40
words...)
iw = (233 word email to follow
up with people I met at the Inc.
500/5,000 conference last week)
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105. Page
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8

106. Practice
makes
habit.
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107. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4
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108. What takes up your time,
energy and focus by mid-
morning most work days?
(Start with the obvious/easy ones!)
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109. Thursday, March 14, 13

110. Thursday, March 14, 13

111. the BOOK
Page 37
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112. What tools, systems,
technology, gear do you
use during the work-day?
(Start with the obvious/easy ones!)
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113. Thursday, March 14, 13

114. Thursday, March 14, 13

115. What do you do regularly
to re-invent and re-engage
with your life and work?
(Start with the obvious/easy ones!)
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116. Thursday, March 14, 13

117. Could
practicing
something
new build a
new habit?
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118. If it could,
what habits would
you practice?
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119. Our Philosophy of Productivity
Be, work and live
at your 100%
119
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120. In order for
you to “be,
work, live”
at your
100%...
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121. What will you need
to have done...
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122. What will you need
to have done...how
will you need to
have been...
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123. Page
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9

124. page 7
I am at my best when ...
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125. Page
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10

126. Thursday, March 14, 13

127. Set up your
Daily Dashboard...
and look at it several times
each day.
Just updated:
www.LotusNotesDashboard.com
127
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128. Thursday, March 14, 13

129. Page
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11

130. E mail To Dos
Calendar
130
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131. 131
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132. 132
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133. 133
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134. 134
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135. 135
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136. 136
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137. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
137
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138. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
138
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139. Paper Systems to set up a dashboard include:
Legal pad
Time Design
Day Runner
Day Timer
Franklin Planner
etc
139
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140. Digital Systems to set up a dashboard include:
Lotus Notes
Palm Desktop
gMail
Microsoft Outlook
Microsoft Entourage
etc
140
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141. 141
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142. 142
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143. Please request:
a PDF: Lotus Notes Dashboard
For more ideas on improving daily
productivity using Lotus Notes
Jason@WomackCompany.com
143
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144. Thursday, March 14, 13

145. Page
Thursday, March 14, 13
12

146. Maximize interruptions: maintain,
and review, agendas for people
you meet or speak with regularly
146
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147. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
147
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148. the BOOK
Page 39
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149. Page
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13

150. Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)
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151. Please write one person’s name...
151
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152. Please write one person’s name...
Now, fill in the next three names...
Then, capture at least 4 items to discuss
the next time you see each person...
152
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153. 153
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154. 154
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155. 155
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156. 156
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157. 157
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158. Seth Godin - speaking at TED.com
Thursday, March 14, 13

159. Use email TEMPLATES to answer
frequently asked questions or
provide the same information to a
different group or person.
159
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160. Have you ever opened a
“Word” document, or found
an E-mail in your Sent
Items to forward a standard
response or information
you already had?
160
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161. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...
161
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162. Do you have a
signature with
just your contact
information?
162
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163. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26 minutes!
163
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164. 164
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165. Move E-mails out
of your inbox
(Move them to
To Dos,or Calendar)
165
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166. 166
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167. 167
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168. 1. View the Daily Dashboard (paper or digital)
2. Create Templates for frequent responses
3. Use agendas
4. Move E-mails out of the inbox
168
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169. Amend E-mail subject lines
(coming AND going...)
169
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170. 170
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171. Control+E
Allows you to EDIT the subject line...
171
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172. 172
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173. Page
Thursday, March 14, 13
14

174. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
What will this look like when I am done?
174
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175. What will this look like when I am
done?
175
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176. Thursday, March 14, 13

177. Page
Thursday, March 14, 13
15

178. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
178
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179. Where do I start on this?
179
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180. Thursday, March 14, 13

181. Page
Thursday, March 14, 13
16

182. Important / Urgent
The “Eisenhower Principle”
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183. Preparation
Prevention
Values Clarification
Planning
Relationship Building
True Recreation
Empowerment
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184. E
F
F
O
R
T
VA L U E
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185. Thursday, March 14, 13

186. Prioritizing Community Building
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187. Page
Thursday, March 14, 13
17

188. 3 Kinds of Work
Work we have to think about
Work to do sooner than later
Work to manage over time
188
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189. Page
Thursday, March 14, 13
18

190. Psychology
of Performance
Technology Sociology
that gets things done of Productivity
Thursday, March 14, 13

191. Our specialty...the “-ologies”
What makes for a “productive” day?
191
Thursday, March 14, 13

192. Psychology:
What happens when you’re
thinking about working?
192
Thursday, March 14, 13

193. Sociology:
What happens when you sit
down with other people and
try to get things done?
193
Thursday, March 14, 13

194. Technology:
Wasn’t “gear” supposed to
make life and work easier???
194
Thursday, March 14, 13

195. Physiology:
How can our bodies keep up
with the pace and speed of
our areas of focus/interest?
195
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196. THANK
YOU
Thursday, March 14, 13

197. 197
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