The Effective Presentations Workshop led by Cheryl Kohen covers essential strategies for creating and delivering impactful presentations, including different types of presentation outlines and effective use of visual aids. The workshop emphasizes understanding audience learning styles and provides guidance on crafting engaging introductions and conclusions, along with practical tips for the presentation day. It concludes with advice on technical preparation and personal delivery techniques to enhance audience engagement.

1. EFFECTIVE PRESENTATIONS WORKSHOP GSLIS Tech Lab Cheryl Kohen, Career Resource Librarian

2. EFFECTIVE PRESENTATIONS WORKSHOP AGENDA

3. BEGINNING A PRESENTATION

4. RESEARCHING A TOPIC

5. ANSWER THREE QUESTIONS

6. BEGIN BY CREATING TWO CATEGORIES

7. THREE MAIN GOALS

8. PRESENTATION OUTLINES

9. TYPES OF PRESENTATION OUTLINES Style Definition Introduction Conclusion Chronological Shows events in order as they occurred Set the timeline End the sequence and speak about next steps Narrative Takes the audience on a journey through a flowing presentation Set the stage for the story you’re telling Be sure to make your point at the end Problem/ Solution States the problem, the why’s, the solution, and a summary Set the context for the problem Recap the benefits, get buy-in and discuss timeliness

10. TYPES OF PRESENTATION OUTLINES Style Definition Introduction Conclusion Cause/effect States the cause and explains the effect(s) Describe the cause Recap the cause and effect Topical Divides the general topic into several subtopics Mention your main topic and list your subtopics Recap the main topic and briefly summarize Journalistic Questions Uses some or all of the what, who, where, when, why, and how questions Ask questions or provide short answers to the questions on most people’s minds; then elaborate Check with the audience to make sure all of the questions have been answered

11. LEARNING STYLES

12. VISUAL LEARNERS Learn best when they see, such as with graphs, pictures, and written text. 65% of people are visual learners. Has to think a while before understanding lectures.

13. AUDITORY LEARNERS Learn best when they hear, such as through the usual oral presentation. 30% of learners; distracted by noise. Need phonics, remember by listening (music).

14. KINESTHETIC LEARNERS Learn best they do things, when motion and touch are involved. 5% of learners; like to try new things. Kinesthetic learners are most successful when totally engaged with the learning activity.

15. COMBINE LEARNING STYLES

16. CRAFTING A PRESENTATION

17. OPENING AND CLOSING Must focus attention. Makes a connection. Establishes your credibility. Summarizes the main points. Provides closure. Leaves an impression. Introduction Conclusion

18. TIME LINE

19. TIME LINE

20. PRESENTATION MATERIALS: POWERPOINT Be as concise as possible. The general rule is one or two slides per minute. Have an agenda slide and a recap slide in every presentation. Use action words or verbs. Delete non-impact words such as “while,” “that,” and “but” and intensifying adverbs such as “really” and “very”.

21. PRESENTATION MATERIALS: POWERPOINT Use one concept per slide. Use key words and phrases (noun and verbs). Make your bullet points consistent in structure. Capitalize properly.

22. PRESENTATION MATERIALS: HANDOUTS Timing of handing out supplementary material. Examples: Activity handed out during the presentation. Resource guide provided after the presentation. PowerPoint slide handouts. Text size large enough for handout format. Leave space on the handouts for the audience to make notes on them.

23. PRESENTATION MATERIALS: FINAL TIPS Check out the computer system before people come into the meeting room. Use a consistent layout, or organization of colors and images, on your materials. Check for compatibility between your personal computer and the computer your presented from.

24. DELIVERY GUIDELINES

25. BASIC GUIDELINES ABOUT DELIVERY Accomplish eye contact with each person for a few seconds throughout your delivery. Look up from your materials, or notes, every 5-10 seconds, to look into the audience. Speak a little bit louder and a little bit slower than you normally would.

26. BASIC GUIDELINES ABOUT DELIVERY Vary the volume and rate of your speech. Stand with your feet at shoulder-length apart. Keep your hands relatively still. PRACTICE!

27. Public Speaking Tips

28. DAY OF THE PRESENTATION

29. DAY OF CHECKLIST Make sure all your materials are in order before you leave home. Arrive early to feel comfortable in the room. Check the room arrangement, including seating, lighting, heat; make any necessary adjustments. Check all the necessary equipment, including lights, projector, presenter’s computer, participants’ computers, etc.

30. DAY OF CHECKLIST Eat a banana (natural energy, potassium normalizes heartbeat and regulate balance). Warm up by reviewing the first few sentences of your presentation and taking a few deep breaths. Distribute handouts (depending on when participants should view their handout). Greet participants with a friendly smile.

31. READY TO PRESENT!

32. EFFECTIVE PRESENTATIONS WORKSHOP SUMMARY

33. EFFECTIVE PRESENTATIONS WORKSHOP SUMMARY

34. CHERYL KOHEN Career Resource Librarian Phone: 617.521.2510 Email: kohenc@simmons.edu THANK YOU