The document provides an overview of a 5-day course on presentation skills from August 27-31, 2006. The objectives are to help participants effectively prepare and deliver presentations through defining objectives and audience, organizing content clearly, designing and using visual aids, and practicing delivery skills. The course will cover preparing an outline and structure, visual aids, rehearsing, and techniques for voice control and handling questions.

1. WELCOME TO PRESENTATION SKILLS COURSE 27- 31 August 2006

2. OBJECTIVES OF THE COURSE By the end of the training, participants should be able to give an effective presentation .

3. OBJECTIVES OF THE COURSE Specifically, they should be able to: 1. Prepare a presentation with clearly defined objectives and specific target audience; 2. Organize the contents in a clear and intelligible outline; 3. Design effective visual aids and use them successfully; 4. Co-ordinate various factors harmoniously: voices, non-verbal language, time management, etc.; and 5. Classify questions and answer them effectively.

4. COURSE CONTENTS Characteristics of an effective presentation Overview of the Five-step approach to preparing for a presentation Details of the Five steps Skills/ Techniques for delivery: Controlling voice, Handling questions, Creating rapport, Managing time, Using body language Final presentations

5. An effective presentation What are the characteristics of an effective presentation? What are the characteristics of an effective presenter?

6. An effective presentation Watch the video clip and comment on Joanna’s presentation (Using the criteria checklist 1)

7. An effective presentation Focused topic, clear structure Logical organization of ideas and information Good cohesion between parts Clear objectives Clear information Brief and concise sentences Good supportive visual aids Good timing Interesting two-way communication

8. An effective presenter Humorous, confident, calm, knowledgeable Clear, loud, attractive voice Good non-verbal behaviors: facial expression, gestures, posture, attitude and clothing Good use of visual aids Good timing Able to answer questions of the audience Ability to attract audience & involve audience in two way communication Understand audience needs and feelings

9. The 5–step approach in preparing for a presentation Step 1 Define the audience and the aim Step 2 Plan the structure Step 3 Decide and prepare visual aids Step 4 Prepare the presentation Step 5 Rehearse the presentation

10. Step 1 Defining the audience Ask yourself - Why do we need to identify the audience of the presentation? - What is the basic information that we need to know about the audience?

11. Step 1 Defining the aim Ask yourself 1. What do you want to happen as a RESULT ? 2. What do you want the audience TO DO ?

12. Step 1 Defining the aim A clear aim will help you think and arrange your ideas in a clear way help the audience know your aim and understand your presentation better

13. Step 1: Define Your Aim What do you want to happen as a RESULT of your presentation ? What do you want your audience TO DO ? See handout Discuss your aim and write it in large print on a card. ONE SENTENCE ONLY. Share your aim with the class. Discuss .

14. Practice with defining the aim Get in groups of 4 choose one topic define the aim of your group’s presentation Present your aim

15. Step 2: Plan the Structure “ Tell them what you are going to tell them.” ( introduction ) “ Tell them.” ( main presentation ) “ Tell them what you told them.” (conclusion )

16. Step 2: How you will Plan the Structure FIRST : Plan the MAIN POINTS of the presentation SECOND: Plan the introduction

17. Step 2: Plan the Structure The Main Points ( Headings ) This is the part where you “Tell them.” See handout About 3 MAIN POINTS ( headings ) for a 5 minute presentation About 5 MAIN POINTS ( headings ) for a 10 minute presentation

18. Step 2: Plan the Structure The Main Points ( Headings) “ Brainstorm” the possible headings Write down everyone’s ideas for the general headings, NOT the details You may see handouts for ideas about how to do a “brainstorm” Choose the best 3-5 headings Remember to consider your aim and your audience

19. Step 2: Plan the Structure The Introduction “ Tell them what you are going to tell them.” Introduce yourself and the aim How you will help them get what they want Capture the audience’s attention Ask a question ; Tell a story Briefly introduce the main points in the same order that you will present them 1 or 2 minutes long

20. PRACTICE: Present the Introduction “ Tell them what you are going to tell them.” Someone from each group will: FIRST: Tell the class who her audience is SECOND: Present her Introduction ( 1 - 2 minutes ) After each presentation we will discuss the effectiveness of the introduction ( 1 - 2 minutes )

21. Suggested procedures “ Tell them what you are going to tell them.” ( introduction ) “ Tell them.” ( main presentation ) “ Tell them what you told them.” (conclusion )

22. SCHEDULE Warm up – Review Practice with giving the introduction 3. Step 3 - Selecting, designing, using visual aids 4. Practice 5. Step 4 – Prepare a speech 5. Step 5 - Rehearse 6. Delivery: Voice

23. Review on Presentation skills

24. Presentation skills Step 3 Selecting, preparing and using visual aids

25. What is a visual aid? A visual aid is anything the audience can see that helps the speaker get his or her message across to the audience

26. 1. Why do we need to use visual aids? 2. What visual aids can we use? 3. What should be noted when designing and using visual aids? 4. Some specific guidelines

27. Why do we need to use visual aids? - To emphasize the main ideas - To illustrate, clarify a difficult point - To animate a presentation, making it lively - To utilize many senses of the audience - To help audience remember the points easily - To reduce explanation time.

28. What visual aids should we use? The human body Actual objects or models of actual objects Posters and flip charts Photographs, pictures or videos Maps Handouts Chalkboard, overhead transparencies, PP slides

29. How many types of charts? LINE GRAPH

30. How many types of charts? BAR GRAPH

31. How many types of charts? PIE CHART

32. How many types of charts? FLOW CHART

33. When to use which? illustrate key points for smaller audiences. flip chart to illustrate key points for large audiences slides to illustrate a series of steps in a procedure, decision, or other "stepwise" process. flow chart show how percentages relate to each other within a whole. pie chart compare data. bar graph demonstrate how something has changed over a period of time. line graph

34. What should be noted when - Designing visual aids ? - Using visual aids ?

35. Designing

36. Three golden rules

37. Designing 1. Visuals should not be exactly the same to the words. 2. Visuals should not include too much information. 3. Remember to design visuals to illustrate and summarize 4. Don’t use complete or lengthy sentences 5. Consider types of visuals and their colors.

38. Using Don’t use too many visual Show visual aids only when you are talking about them Talk about the visual aid while you are showing it. Don’t only look at visuals and read. Look at all the audience. Talk to audience, not the visual aid.

39. Using (cont.) 7. Be sure that everyone in the audience can see the visual aid. Give audience enough time to see and understand visuals. Do not pass objects around the audience while you are speaking. Use pointer, or cover parts of the visual if necessary.

40. Focus Attract listeners’ attention to: + important points + give comments + give conclusion

41. Language Introduction and explanation Take a look at this Let’s have a look at this I’d like you to look at this Here we can see… The … represents… and the … represents

42. Language Highlights and comments I’d like us to look at … in more detail. As you can see, …… I’d also like to draw your attention to …. If you look at it more closely, you’ll notice ……

43. Language Interpretations I’m sure the implications of this …. The conclusions to be drawn from this are clear to all of us.

44. Some specific guidelines when using transparencies or PP slides Needs to be prepared carefully: - Consider each part of the presentation and decide on the type of visuals - Visuals should include only main points

45. Short : - Visuals need to be clear and tidy Simple : - brief phrases or sentences - No more than 10 lines/ page - No more than 10 numbers/ page - Pictures don’t need to be too detailed (if not necessary?

46. Attract audience attention by using structure, and color - designing visuals that audience only need a few seconds to understand. - Remember to turn off the OHP or projector when no longer in use.

47. Use pictures or objects Make additional use of pictures or objects or real person if necessary.

48. SUMMARY 1. Why visual aids? 2. What visual aids? 3. Some common notes 4. Some specific guidelines

49. Step 4- Prepare the speech How can we remember the speech? 4 levels of details: 1. Full script 2. Abbreviated script 3. Key words (note cards) 4. No written script

50. Step 5- Rehearse Why should we rehearse the speech? How should we rehearse the speech? What are the important points to check?

51. CONTROL YOUR VOICE - Pronunciation: clear - Pace: fast, slow - Intonation - Volume - Stress - Pauses

52. VOICE CONTROL Practice 1: Read aloud the sentence individually Practice 2: In pairs (5 minutes) - Read the passages with intonation and stress - Read the passages to the class