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Professional Skills - Presentations
The document provides a comprehensive guide for effective presentation preparation and delivery, including understanding the audience, structuring content, and utilizing visual aids. It covers key elements such as speech mechanics, audience engagement strategies, and the importance of logistics. Additionally, it emphasizes the use of humor and drama, vocal techniques, and effective response strategies during Q&A sessions.
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Professional Skills - Presentations
- 1. Professional Skills: Presentations Christian Sinclair, MD July 16, 2009
- 2. Supporting Documents • OriginalPresentation @Slideshare: • http://bit.ly/K0Zb3 • Presentation Preparation Worksheet @Slideshare: • http://bit.ly/GiYjN • Presentation Notes One Sheet @Slideshare: http://bit.ly/OL4Pz
- 3. Overview • Preparation • Speechand delivery • Visual aides
- 4. Preparation • Type ofpresentation – Purpose of presentation • To inform • To persuade • To build goodwill
- 5. Preparation • Type ofpreparation – Know your audience • Captives • Pragmatists • Socially motivated • Committed
- 6. Know Your Audience •What is the size of the group? • Age and gender distribution? • Hierarchy of audience – Within organization – To the speaker • Motivation & Reactions • Education
- 7. Logistics • Date and time of presentation • Pre & post-presentation events • Length of presentation • Format – Workshop, didactic, focus group, panel • Where?
- 8. Logistics • Visual aidoptions • Troubleshooting – Who is in charge? – Who can help me?
- 9. The Presentation • What does my audience expect to gain? • What do they already know? • What are my key points? • What materials do I need?
- 10. Structure • Introduction • Introduction • Statement • Central theme • Argument • Discussion • Epilogue • Conclusion
- 11. The Opener • Setthe tone • Use a hook – Drama – Humor – Quotes
- 12. The Middle • Chronological • Geographic • Compare and contrast • Cause and effect • Narration • Problem and solution • Process
- 13. The Close • Summarize the message • Repeat key points • Call for action • Revisit themes • Think positive • Thank audience • Time for questions
- 14. The Pre-Introduction • Helpscreate ambience and tone • Think pre-show entertainment/education • Start (and end) on-time
- 15. Topic Choice • Try to select your topic • Challenge your own knowledge • Narrow your topic • If a repeated talk – Up to date information – Work on sounding fresh, enthusiastic
- 16. Prep Time • Organizeyour thoughts – Outline – Mind Map • Select your references • Look for real world connections • Be realistic and reschedule if necessary
- 17. Overview • Preparation • Speechand delivery • Visual aides
- 18. Speech and Delivery •Tone • Build rapport – Show of hands – No carnival tricks – Have audience help demonstrate tasks – Appropriate humor
- 19. Use of Humorand Drama • Humor – Not just jokes – Careful with self-deprecating – Quotes • Drama – Social math/Creative epidemiology – Voice and pacing – Not always a crisis or sad
- 20. Stage Fright • Practice, practice, practice • Breathe deeply • Double-check your equipment • Avoid reading your speech or slides
- 21. Stage Fright • Stand tall • Smile naturally • Don’t rest on the podium • Hands away from your mouth
- 22. Gestures & FacialExpressions • Ask a friend for observation • Don’t be afraid of gestures – Make them relate to the speech • Smile sincerely • Look in the mirror
- 23. Vocalization • Change volume when appropriate • Aim for a lower tone • Aim for a slower speed • E-nun-ci-ate
- 24. Language • Use theactive voice • Bias-free language – Sexism, racism, ageism, pronouns, assumptions
- 25. Answering Questions • Repeat/summarizethe question • Acknowledge/thank the person • OK to say, “I don’t know” – But offer some follow-up • Remain calm • Tell the truth • Stick to your topic/expertise
- 26. Overview • Preparation • Speechand delivery • Visual aides
- 27. Visual Aides • Showand tell • Visuals – Can shorten time to convey information – Enhance recall of information – Enhance trust • Know when and how to use them
- 28. Types of VisualAides
- 29.
- 30. PowerPoint • 5 &5 rule – Five lines – Five words per line • Consistency • Spelling • Avoid fancy type styles
- 31. Flip Charts • Can increase the energy • Legibility • Spelling on the fly • Talking away from the audience • Pull up and over
- 32. Handouts • Before, during or after? • Just a copy of slides • An edited version of slides • Fill in the blank version • Just the highlights • Facts that you don’t want on paper?
- 33. Overview • Preparation • Speechand delivery • Visual aides
- 34. References • Bowman, DP.Presentations. Adams Media Corp. Avon, Massachusetts. 1998. • Harvard PCEP Program, Billings and Block, 2004 • Websites: – Presentation Zen – Six Minutes: A Public Speaking and Presentation Skil Blog