Professional Skills - Presentations
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This slideset was used for a presentation to the Palliative Medicine Fellows for the University of Kansas PM Fellowship in association with Kansas City Hospice & Palliative Care
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Professional Skills - Presentations
- 1. Professional Skills: Presentations Christian Sinclair, MD July 16, 2009
- 2. Supporting Documents • Original Presentation @Slideshare: • http://bit.ly/K0Zb3 • Presentation Preparation Worksheet @Slideshare: • http://bit.ly/GiYjN • Presentation Notes One Sheet @Slideshare: http://bit.ly/OL4Pz
- 3. Overview • Preparation • Speech and delivery • Visual aides
- 4. Preparation • Type of presentation – Purpose of presentation • To inform • To persuade • To build goodwill
- 5. Preparation • Type of preparation – Know your audience • Captives • Pragmatists • Socially motivated • Committed
- 6. Know Your Audience • What is the size of the group? • Age and gender distribution? • Hierarchy of audience – Within organization – To the speaker • Motivation & Reactions • Education
- 7. Logistics • Date and time of presentation • Pre & post-presentation events • Length of presentation • Format – Workshop, didactic, focus group, panel • Where?
- 8. Logistics • Visual aid options • Troubleshooting – Who is in charge? – Who can help me?
- 9. The Presentation • What does my audience expect to gain? • What do they already know? • What are my key points? • What materials do I need?
- 10. Structure • Introduction • Introduction • Statement • Central theme • Argument • Discussion • Epilogue • Conclusion
- 11. The Opener • Set the tone • Use a hook – Drama – Humor – Quotes
- 12. The Middle • Chronological • Geographic • Compare and contrast • Cause and effect • Narration • Problem and solution • Process
- 13. The Close • Summarize the message • Repeat key points • Call for action • Revisit themes • Think positive • Thank audience • Time for questions
- 14. The Pre-Introduction • Helps create ambience and tone • Think pre-show entertainment/education • Start (and end) on-time
- 15. Topic Choice • Try to select your topic • Challenge your own knowledge • Narrow your topic • If a repeated talk – Up to date information – Work on sounding fresh, enthusiastic
- 16. Prep Time • Organize your thoughts – Outline – Mind Map • Select your references • Look for real world connections • Be realistic and reschedule if necessary
- 17. Overview • Preparation • Speech and delivery • Visual aides
- 18. Speech and Delivery • Tone • Build rapport – Show of hands – No carnival tricks – Have audience help demonstrate tasks – Appropriate humor
- 19. Use of Humor and Drama • Humor – Not just jokes – Careful with self-deprecating – Quotes • Drama – Social math/Creative epidemiology – Voice and pacing – Not always a crisis or sad
- 20. Stage Fright • Practice, practice, practice • Breathe deeply • Double-check your equipment • Avoid reading your speech or slides
- 21. Stage Fright • Stand tall • Smile naturally • Don’t rest on the podium • Hands away from your mouth
- 22. Gestures & Facial Expressions • Ask a friend for observation • Don’t be afraid of gestures – Make them relate to the speech • Smile sincerely • Look in the mirror
- 23. Vocalization • Change volume when appropriate • Aim for a lower tone • Aim for a slower speed • E-nun-ci-ate
- 24. Language • Use the active voice • Bias-free language – Sexism, racism, ageism, pronouns, assumptions
- 25. Answering Questions • Repeat/summarize the question • Acknowledge/thank the person • OK to say, “I don’t know” – But offer some follow-up • Remain calm • Tell the truth • Stick to your topic/expertise
- 26. Overview • Preparation • Speech and delivery • Visual aides
- 27. Visual Aides • Show and tell • Visuals – Can shorten time to convey information – Enhance recall of information – Enhance trust • Know when and how to use them
- 28. Types of Visual Aides
- 30. PowerPoint • 5 & 5 rule – Five lines – Five words per line • Consistency • Spelling • Avoid fancy type styles
- 31. Flip Charts • Can increase the energy • Legibility • Spelling on the fly • Talking away from the audience • Pull up and over
- 32. Handouts • Before, during or after? • Just a copy of slides • An edited version of slides • Fill in the blank version • Just the highlights • Facts that you don’t want on paper?
- 33. Overview • Preparation • Speech and delivery • Visual aides
- 34. References • Bowman, DP. Presentations. Adams Media Corp. Avon, Massachusetts. 1998. • Harvard PCEP Program, Billings and Block, 2004 • Websites: – Presentation Zen – Six Minutes: A Public Speaking and Presentation Skil Blog