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Presentation skills
- 1.
- 2. The Human brainstarts working the moment you are born and never stops until you stand up to speak in public. -- Sir George Jessel
- 3. To help combatfear Walk around the venue Meet and greet the audience Bending exercise Take deep slow breath Tense and relax muscles Concentrate on your success Visualize audience after your presentation Engage in self-talk; excellent presentation Be prepared
- 4. Group communication basics Knowyour audience Define your goals Be prepared Communicate orally, visually and physically Involve your audience Keep to your agenda and schedule
- 5. Know your audience Sizeof the group Backgrounds and interests Ages Experience and expertise Expectations
- 6. Define your goals Identifytwo or three most important you want them to take away from your presentation Be clear about what you hope to accomplish: - Skill development - Knowledge retention - Information sharing - Decision making or action taking
- 7. Preparation Allow 4 hoursof preparation for 1 hour of presentation Will the presentation be formal corporate level; or casual common office communication? Will the presentation be in the form of a lecture, discussion or a combination of both? Use knowledgeable persons as resource persons Knowing personalities of people help you ‘play’ to the audience Structure presentation around what the audience wants and needs to know
- 8. Develop the agenda Welcomeand introductions Overview Workshop activities / presentation elements Conclusion / next steps
- 9. Before structuring presentation Clarifyyour topic get clarification from customer Identify your theme message around which you weave your theme Research your topic be familiar with your topic Identify appropriate visuals
- 10. Structuring thoughts • Determine how to present the information to the audience: • Deductive: lecture format. Take an idea and pose to the audience. Tell them how to use the info just presented. - Principle How to’s, applications, things to do • Inductive: For group participation. Help audience reach a conclusion or consensus based on the dialogue with audience - Instances, events, issues Principle • Combination: You discuss an idea, reach a conclusion and then tell your audience what to do based on the group consensus
- 11. Developing an outline 1. Topic: 2. Opening: Subject 1 3. Transition: Subject 2 4. Transition: Subject 3 5. Call to action
- 12. Develop the materials Choosemedia that are appropriate for the group size and content Recognize limitation of the room or equipment Simplify information for group display Provide details in handout
- 13. Arrange the room Formalpresentation; classroom style Large workshop; “U” shaped sitting Workshop: pod arrangement; small groups Small group brainstorming discussion
- 14. Check the equipmentand the room basics Equipment functions Back-up is available Ventilation Lighting and black-out
- 15. Communicate orally, visuallyand physically Annunciate and project Make eye contact Be positive and energetic Move Use your visual aids
- 16. Involve your audience Revealthe structure Use different media Incorporate participation
- 17. Keep to youragenda Be concise End on time Respect your audience Accomplish your goals
- 18. Ask for feedback;Learn from experience Informal and formal feedback All feedback is valid Learn from others Be open to new ideas Practice
- 19. Skillful presenter’s qualities Self-control Poise– seen as one who has control on the proceedings Awareness of people, time and space Tact – no tasteless comments, jokes, etc Decisiveness – process questions quickly and answer Persuasiveness Enthusiasm Honesty and directness Flexibility
- 20. Reason for aGOOD presentation Very confident Confident Enthusiastic about the subject Time flew by Kept the audience involved In tune with the audience Pitched at the right level Easy to understand Made it interesting / came to life Entertaining / humorous Appropriate visuals Kept in control
- 21. Reason for aBAD presentation Nerves Inadequate preparation Difficult to follow Pitched at the wrong level Alienating the audience Boring Too long Visual aids wrong Thrown by questions
- 22. To help staystimulating Don’t tell me, show me Avoid using lecterns or podiums Maintain constant eye contact Glance at your visuals, don’t study them Be yourself Don’t script your speech Use simple, easy to understand language
- 23. Decide what tosay Summarize the theme List the points you could include Select the points you must include Establish the time allocations Develop a sequence Collect supporting information
- 24. Getting audience toyour side requires: Topic relevance Content and example specificity Speaker expertise
- 25. Project best possibleimage People form an opinion about you in the first minute of seeing you on the floor To project a positive image work on the following factors: - Dress - Mood - Tone - Expertise
- 26. Audience interest /mood Determines how you present the facts and what you say about the topic: - When the group members are interested and want to be there, TEACH them through your presentation - When they are dubious or don’t want to be there, INVOLVE them - When they are bored, uninterested or haven’t any idea why they are there, ENTERTAIN them
- 27. Presentation Tips At heart,presentation remains a decidedly human event Hone your facilitation skills Keep up with new trends and techniques; add fresh anecdotes, statistics and insights Over prepare Don’t just do a mental rehearsal; physically walk through to build confidence and perfect timing Don’t be a slide narrator; don’t put too many points there Know why you were asked to make the presentation; get the perspective Don’t talk at people; talk with them
- 28. Tips Customize; customize; customize:avoid canned presentations Create new concepts, process or applications; you can’t build your credibility on other people’s work Continually work for interaction Show you are passionate about the topic; if you are not neither will the audience Teach what you love and live the life that shows Open up. Be authentic, open and vulnerable Keep it simple and to the point Reinforce the learning with theory, research and experiential exercises
- 29. Tips Keep the learningalive with a continuous flow of visual, auditory and kinesthetic learning Never give away the answers: use the knowledge of the audience; audience involvement increases. Don’t read the slides: let them read the slide first before speaking Plan the beginning: success depends on the first 10 minutes Design presentations from the audience’s perspective: Ask yourself: So what? Remember that the context is powerful: paint the big picture and the details
- 30. Tips Be a provocateur,not a presenter: use questions instead of statements Be illustrative: use stories and examples, especially from the audience Remember that timing is important Have fun, learning and laughter go hand in hand Make it relevant: create an action plan to help incorporate learning points. Summarize; provide a summary of learning points and a special closure Begin and end on time Be available afterwards
- 31. Tips Psych up beforethe presentation; spend time in the room and get a feel of it; meet the people Practice, rehearse and drill: helps control fear Evaluate everything: after every presentation; what was done right or wrong Limit content: don’t put too much information Get professional help: If people don’t buy the messenger, they will not buy the message Stay at it: the more you present, the more you gain expertise Change: try new methods, exercises, etc. Concentrate on the process: Be creative in increasing participation
- 32. Tips Rejuvenate your presentationskills: get exposure to well known presenters; listen to audio tapes Be practical; deliver what is needed Focus on performance Facilitate learning: create a vision; deliver new information each time Effective listening Care for each person Be credible Watch yourself on video and listen to yourself on audio Be yourself Love what you do
- 33. Tips Remember, you arethe presentation: - Move around - Generate and maintain energy - Carry responsibility for the audience’s experience - Modulate your voice, tone: loudly to emphasize, softly as a contrast