This presentation is designed to enhance participants’ ability to create impactful and professional PowerPoint slides. It covers the essential skills needed to design clear, engaging, and visually appealing presentations. The session will explore structuring content, using design principles, incorporating visuals, animations, and transitions effectively, as well as tips for delivering a compelling presentation. By the end of the session, participants will be able to confidently build presentations that communicate ideas clearly, influence audiences, and support business objectives.

1. A Workshop on
Effective Presentation Skills

2.  Purpose and Basics
 Extempore- One minute Presentation
 Manage your nerves
 Foundations of Good Presentation
 Presesntation-1
 Secrets of great Deliveries
 Prepare your Presentation-Outlining
 How to start and close-Keep audience hooked
 Mike Handling: Tested Practices
 Presentations- II and Feedback
 Use of Visual Aids & Humor
 Exercises for your Sound Box
 Managing Q & A post presentation
 Techniques of introducing speakers and proposing Vote of thanks
Agenda : Effective Presentation Skill

3. PURPOSE- Why are we here?

4. Occasions to make presentation
 Present a Project/ Concept
 Present/ Sell a Product to customers
 Address the Board of Directors
 Brief talk with the team or Introduce a speaker etc.

5. Why do need Presentation Skill
Shakespeare Said-
“Mend your speech
Lest it may cost you fortunes”
Remember::
“Orators are born,
Presenters are made”

6. Fundamentals-What do we assume??
 The message sent is the same as received!
 Communication is often unplanned and unconscious!
 Meanings are inherent in words!
 Communication is over once message received!
 If communication breaks down, it is receiver's fault!
 Good communication depends on hardware!

7. Who is a good Presenter??
 Speaks with enthusiasm, speaks with responsibility and sense of Leadership
 Tries to be balanced, structured and spontaneous
 Keep his sense of humor
 No apologies
 Power point is not the presentation
 It is the speaker who makes it !

8. Effective Presentation brings in lot of
good benefits
 ………………… Enhances your status
 Pleasure to yourself and others
 Profitable
 Power
 Put your heart and commitment to communication

9. SPEAKERS are of Different Types
Speaks Good Content
NO SHOW
Good Show & presentation
NO CONTENT
Neither Content nor
show
Has Show & stuff
EFFECTIVE AND INSPIRING SPEAKER

10. Going Back to Basics
 People neither read nor listen
 Audience first, message second
 Constant thing expression is necessary
 The great enemy of II communication is the illusion of it

11. 2 Minutes speech
 People neither read nor listen
 Audience first, message second
 Constant thing expression is necessary
 The great enemy of II communication is the illusion of it

12. MANAGING NERVES

13. How do we manage our nerves?
-We have nothing to fear but fear itself’
President Franklin Roosevelt
 Deep Breathe
 Positive affirmations
 Practice, Practice and Practice

14. Doesn’t this happen?
The human brain is such a
wonderful organ. It starts to
work as soon as you are born
and does not stop until you get
up to deliver a public speech.
When we stand up, our mind
sits down.
Research shows 41% people
fear standing up in front of a
crowd much higher than they
fear in other case!!

15. FOUNDATIONS OF EFFECTIVE
PRESENTATIONS

16. Foundations
 Be a master of your Materials
 Analyze, Assess and Attract your Audience
 Be Yourself

17. How Important AUDIENCE is!
Audience First,
Message Second

18. 4 Easy ways to gather material
1. Talk over the subject with colleagues
2. Pay attention to current events
3. Ask others about books and articles they’ve read
4. Talk to the experts
Presentation to be:
 Knowledge based
 Data based
 Documents supported
Search,
Search
& Research

19. 6 Rules for organizing the Material
 One theme
 Condense your talk
 Don’t overload
 Simplicity
 Write a Mission statement
 Challenge Assumptions

20. It is possible to attract Audience!
We need to analyze, assess them.
 Audience know-how on subject/Experience
 Analyze personal Profiles of the audience
 Probable Size
 Management level
 Socio, Economic, Cultural, Religious and Political
Preferences
 Thought Process
 Your relationship

21. Winning TRUST and CONFIDENCE OF
Audience- 8 Steps to capture credibility
 Audience know-how on subject/Experience
 Analyze personal Profiles of the audience
 Probable Size
 Management level
 Socio, Economic, Cultural, Religious and Political
Preferences
 Thought Process
 Your relationship

22. Questions to Analyze Your Audience
 Who are they?
 What do they expect?
 Who makes the decisions?
 Who influences them?
 Who’s my competition?

23. Different ways to hook your
AUDIENCE
 Make a dramatic shocking/STARTLING statement
Stimulate listeners’ curiously force them to pay attention
 Tell a story/ Describe a recent event
 Establish common ground/ Touch on something the audience can identify
with
 Take a polling
 Ask a question

24. PREPARING PRESENTATIONS

25. Steps For Preparing Presentation
 Choose your subject
 Make the purpose clear
 Outline your presentation
 Collect material and put them I order
 Write down your presentation
 Edit it
 Prepare Delivery note
 Time it
 Practice, Practice and Practice

26. Writing Your Speech
 Write down only on one side of the paper
 Do not write your speech in pencil. Use pens.
 Leave adequate space between one sentence and another
 Keep your sentences short-not exceeding ten words.
 Do not use jargons unfamiliar to the audience.
 Avoid repetition of the same words.
 Write and rewrite your speech.

27. Different Patterns Of Speech Outlining
 Introduction, body and conclusion
 Capture a favorable attention
 Present the problem
 Present the solution you choose
 Appeal for action
1
 Attract favorable attention
 Why bring that up
 For instance & so what
3
 State the facts
 Argue from them
 Appeal for action
2

28. WATCH THESE!!
 Language
 Style
 Sequence
 Logic
 Words
 Simplicity
 Data Support

29. How to close your presentations
One of these ways!!!!!!
 Let Audience know you are closing
 CTA
 Close with a strong story
Most Important. . .
 Don’t forget to thank the audience

30. GREAT DELIVERIES

31. SECRETS OF GREAT DELIVERIES
 Appearance
 Gestures
 Pacing
 Outlining

32.  Smile
 Present yourself well Groomed and neat
 Present yourself like you are a leader
Appearance

33.  Eye Contact
 Hand Movements
 Body Language
 Smiling
 Leaning forward
 Stepping Back
 Thumping
Using Effective GESTURES

34.  Speak at a speed that suits you and the situation
 Watch Pacing of the better newscasters on television and radio
 Speak in phrases; do not chop your talk into jerky fragments
 Sound your vowels fully
 You may record your reading a poem
 Practice repeating the same sentences with emphasis and variety of tone
Tips For Pacing Your Speech

35.  Do not number the points
 Do not bulldoze
 Do not memories
 MANAGE YOUR TIME!!!
Be Careful………………………

36.  Speak with variety, vary your volume
 Be human, do not be monotonous
 Check whether your speedometer needs adjustment
 Mannerisms
 Avoid Cliché/jargons
 Avoid speech tics: OK, You know, fine, etc.
Leveraging Voice, Volume, Speed

37. V ISIBILITY
I NTERESTING
S IMPLE
U NCLUTTERED
A PPROPRIATE
L ACONIC (Brief)
A ID, ASSIST
I NFORMATIVE
D RAMATISE
Sensory Impacts:
-Visuals 55%
-Tone 38%
-Content 7%
VISUAL AIDS

38. Visual Aids
Types of Visual Aids
 Samples
 Picture
 Graphs
 Tables
 Handouts
Visual Aid Equipment
 Charts
 Videos and Movies
 Slide Projectors
 Overhead Projectors
 Personal Computers

39. There is a PURPOSE for VISUAL AID
 To picture something how it looks like
 To illustrate relationships
 To show information patterns
 To interpret a set of figures
 To summarize key points

40. How to effectively use the
VISUAL AIDS
 Visible to the entire audience
 Use headings
 Projector should work
 Your flip charts stay flipped
 Do not talk to your charts
 Gestures active
 Do not exhibit the visuals until you speak
about it.
 Show only for a brief period

41. Add Colors For Fun
 RED
 GREEN
 BLUE
 PURPLE
 YELLOW
 BLACK/BLUE
Danger/Hot
Safe
Cool
Wealth
Warmth/ Sunlight
Effective on a flip chart/ohp

42. Mike Handling
Mr. Mike
 It is a help
 Do not SHOUT
 Speak up directly into the mike
 Do not lose eye contact and make sure you are reaching all

43.  Thank the speaker
 Highlight Key messages
 Emphasis follow up actions
 Be Brief and Gone- Not another speech !!!
 Keep it Simple and Stupid
Proposing Vote of Thanks