This document provides guidance for mentors and mentees participating in the ELIEMENTAL mentoring project. It outlines expectations for conduct, including maintaining confidentiality, meeting in public places, and reporting any inappropriate behavior. Mentors and mentees are expected to sign agreements protecting confidential information and setting objectives for their relationship. Contact information is provided for reporting complaints to an independent party.

1. Prepared by A. Clifton 2015
This project has been funded with support from the European Commission. This communication reflects the views only of the author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
Eliemental Project
Guidance on conduct, ethics and confidentiality for the Mentors-Mentees relationship
Introduction:
Because you have decided to become involved in our ELIEMENTAL project, we would like to provide some guidance on being a mentor or a mentee. We
would like to make sure that our training and mentor programme is friendly, easy accessible and has been designed to be delivered to a high standard. We
also want to ensure that whether you are a mentee or a mentor while you are with us, your experience is positive, and you feel safe and secure enough to
fully participate in the programme. For mentors and mentees to feel confident about their involvement in these activities, everyone needs to know what is
going on at every stage of the process, how it works, what is expected, and how mentors and mentees can best look after themselves along way.
So before you begin, what we hope will be an informative, challenging and memorable journey for both mentor and mentee, please read the following
guidance and be aware of the basic expectations of you around proper conduct, respecting values and maintaining peoples’ confidentiality at all times. We
would also like you to be fully informed about how you can flag up concerns or issues and where to report these.
Once you have read and understood the guidance, you are virtually ready to set off on your mentor-mentee journey.
Please continue to the next page and read the following about ‘do’s and don’ts’…

2. Prepared by A. Clifton 2015
This project has been funded with support from the European Commission. This communication reflects the views only of the author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
Do’s and don’ts for Mentees: Do’s and don’ts for Mentors:
Do sign the mentor-mentee agreement before beginning this relationship: Do sign the mentor-mentee agreement before beginning this relationship:
Always arrange to meet in a safe, comfortable environment (preferably in
a public place), and that the dates, times and places are organised to suit
both parties;
Always arrange to meet in a safe, comfortable environment (preferably in a
public place), and that the dates, times and places are organised to suit both
parties;
Do be as clear as you can about what you’re aiming to do so that your
mentor can best help you;
Do be clear and transparent about your role as a mentor (you are not a
counsellor or an authority figure);
Do ensure you understand the nature of the mentee-mentor relationship; Do ensure you sign a ‘non-disclosure’ agreement to protect yourself;
Do ensure you are respectful and act honestly, and you promote encourage
positive interactions during the mentor-mentee relationship
Do ensure you are respectful and act honestly, and you promote encourage
positive interactions during the mentor-mentee relationship
Do report any inappropriate disclosure, behaviour or threat of harm to self
or others during the mentor-mentee relationship to [name and contact
details of person to report to here]
Do report any inappropriate disclosure, behaviour or threat of harm to self
or others during the mentor-mentee relationship to either Lancaster
University;
Ensure that you keep a clear log of each mentor-mentee meeting, and
detail the dates, times and venues for meetings;
Ensure that any notes pertaining to the mentee are co-signed and held
securely, along with details of the dates, times and venues for meetings;
Respect others rights, privacy, choices (sometimes for personal or
professional reasons, to withdraw), and confidentiality;
Respect others rights, privacy, choices (sometimes to withdraw), and
confidentiality;
Seek to work within the aims and objectives outlined during your training
and as per joint agreement with your mentor;
Seek to work within the aims and objectives outlined during your mentee’s
training and as per joint agreement with your mentee;
Promote a positive image at all times – this may be an opportunity for you
to network, so it is vital that you convey the right attitude and approach
during your mentor-mentee relationship;
Promote a positive image of yourself and your business at all times – it is
vital that you convey the right attitude and approach during the mentor-
mentee relationship;
If you are faced with an awkward situation and wish to discuss it, or you
feel compromised in any way by inappropriate suggestions, comments,
behaviour or personal benefits and gifts have been offered by the mentor
to you in the process of the mentor-mentee relationship, please notify your
contact person at XX Lancaster University XX (change according to
institution or organisation);
If you are faced with an awkward situation and wish to discuss it, or you feel
compromised in any way by inappropriate suggestions, comments,
behaviour or personal benefits and gifts have been offered by the mentee
to you in the process of the mentor-mentee relationship, please notify your
contact person at XX Lancaster University XX (change according to
institution or organisation);
Nondisclosure and Non-use Obligations. The mentee will maintain in
confidence and will not disclose, disseminate or use any Confidential
Information belonging to the mentor, whether or not in written form
without expressed permission from the mentor (advise written form here).
Nondisclosure and Non-use Obligations. The mentor will maintain in
confidence and will not disclose, disseminate or use any Confidential
Information belonging to the mentee, whether or not in written form
without expressed permission from the mentee (advise written form here).

3. Prepared by A. Clifton 2015
This project has been funded with support from the European Commission. This communication reflects the views only of the author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
Compliments and complaints:
If, during or after your participation in the mentor-mentee relationship, you have any concerns or complaints about this project, then you can make contact
with the following ‘independent person’ at [Lancaster University] xxxx this contact information and address below should be amended to suit the host
organisation involved in the training and mentoring process:
Professor David Collinson, Head of Department:
Department of Management, Learning and Leadership, Lancaster University Management School, Charles Carter Building, Lancaster University,
Bailrigg, Lancaster, LANCASHIRE LA1 4YX
Email: d.collinson@lancaster.ac.uk
Telephone: +44 1524 510916
Signature of Mentee/Mentor: ………………………………………………………………………………………………………….. Date: …………………………………………………………………
Project location (country and team associated with the training programme): ………………………………………………………………………………………………………………..