This presentation was shown at workshops on August 18 and 22, 2016. http://www.countyplanning.us/services/grant-programs/state-capital-improvement-program/

1. APPLICANT
WORKSHOP
AUGUST 22, 2016
DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE
STATE CAPITAL
INFRASTRUCTURE PROGRAM
PROGRAM YEAR 2017

2. AGENDA
•OPWC AND DOPWIC
•FUNDING and ELIGIBILITY– SCIP, LTIP and RLP
OVERVIEW
• SCHEDULE
•PROGRAM CHANGES
•APPLICATION MATERIALS
PY 2017 APPLICATION GUIDELINES
•EVALUATION CRITERIA
•PROJECT SELECTION AND RANKING PROCESS
•OPWC PROCESS – SMALL GOVERNMENT AND EMERGENCY PROGRAMS
SELECTION AND EVALUATION PROCESS
QUESTIONS AND ANSWERS

3. • Finance Public Infrastructure Improvements
• Ohio Public Works Commission
• District Integrating Committees
• Cuyahoga County – District 1
STATE CAPITAL
INFRASTRUCTURE PROGRAM

4. DOPWIC ALLOCATION
FUNDING
PROGRAM ALLOCATION
State Capital Improvement (SCIP) $17,027,000
Local Transportation Improvement (LTIP) $6,769,000
Revolving Loan (RLP) $4,467,000
TOTAL $28,263,000

5. SCIP FUNDING
•GRANTS: $21.1 million
• 85% of the SCIP Allocation - $14.4 million
• 100 % of the LTIP Allocation - $6.7 million
•LOANS: $6.9 million
• 15% of the SCIP Allocation - $2.5 million
• 0% Interest
• Term based on useful life.
•LOCAL DEBT SUPPORT: Grant to pay interest on
debt issuance or cost of bond insurance.
REVOLVING LOAN PROGRAM - $4.4m

6. SCIP and RLP ELIGIBILITY
PROJECTS:
• Roads, Bridges and Culverts
• Sewers (Sanitary and Storm)
• Water (Supply/Distribution)
• Wastewater Treatment
• Solid Waste Disposal
APPLICANTS:
• Counties
• Cities
• Villages
• Townships
• Sanitary Districts
• Regional Water and
Sewer Districts

7. SCIP and RLP ELIGIBILITY
REQUESTS: Grants, Loans, Local Debt Support
• Repair/Replacement Projects - up to 90%
• New/Expansion Projects – up to 50%
COSTS:
• Acquisition of Right-of-Way and/or Easements
• Engineering and Design
• Construction
• Equipment
• Related Financing Costs:
• Permits
• Advertising
• Legal

8. LTIP ELIGIBILITY
APPLICANTS:
• Counties
• Cities
• Villages
• Townships
PROJECTS:
• Roads
• Bridges
• Culverts

9. LTIP ELIGIBILITY
REQUESTS: Grants Only
• Repair/Replacement Projects - up to 100%
COSTS:
• Acquisition of Right-of-Way and/or Easements
• Engineering and Design
• Construction
• Equipment
• Related Financing Costs:
• Permits
• Advertising
• Legal

10. PY 2017 PROGRAM CHANGES
1. CAPITAL IMPROVEMENT REPORTS – Not Required.
2. WATER /SEWER LATERALS – Eligible Infrastructure.
3. GREEN INFRASTRUCTURE - Eligible Appurtenance.
4. ECONOMIC HEALTH – County Sponsored Projects.

11. DISTRICT ONE INTEGRATING COMMITTEE
• CUYAHOGA COUNTY REPRESENTATIVES
1. Mr. Michael Dever
2. Mr. David Marquard
• CITY OF CLEVELAND REPRESENTATIVES
3. Ms. Valerie McCall
4. Mr. Matthew Spronz
• SUBURBAN REPRESENTATIVES
5. Mayor John Licastro
6. Mayor Susan Renda
• PRIVATE SECTOR REPRESENTATIVE
7. Ms. Debbie Berry, P.E.

12. ACTIVITY DATE
Application Materials Available Monday, August 5, 2016
PY 2017 Application Deadline Friday, September 23, 2016
Preliminary Ranking Released Monday, November 21, 2016
Appeals Deadline Friday, December 2, 2016
DOPWIC Meeting – Final Project Selection Thursday, December 18, 2016
OPWC Deadline Recommendations February 28, 2017
OPWC Releases PY 2017 Awards July 1, 2017
All Dates Subject to Change
DOPWIC PY2017
SCHEDULE

13. APPLICATION PACKAGE
• DOCUMENTS - 3
1. OPWC Application for Financial Assistance
2. DOPWIC Application Supplement
3. Attachments – maps, photos, reports, etc.
• FORMATS - 2
1. PDF: flash drive, compact disc; and/or email;
2. Paper: 2 typed copies: a signed original and a
copy. Stapled or clipped.

14. OPWC APPLICATION

15. ATTACHMENTS
• Certified Authorizing Legislation
• Certification Of Local Match
• Certification Of Loan Repayment (If Needed)
• Detailed Engineer’s Estimate
• Cooperation Agreement - Joint Project
OPWC APPLICATION

16. DOPWIC
APPLICATION SUPPLEMENT
• Designed to Provide the Information Needed for the
DOPWIC Evaluation.
• Documents Used in the Evaluation of a Project:
1. OPWC Application;
2. DOPWIC Supplement; and
3. Other Documents

17. APPLICATION MATERIALS
1. Use SIMPLE CLEAR LANGUAGE
2. Be SPECIFIC and CONSISTENT
3. ASSUME the Review Team KNOWS NOTHING
4. READ the Manual
5. PROOFREAD the Application

18. PROJECT
EVALUATION

19. EVALUATION CRITERIA
INFRASTRUCTURE CONDITION
INFRASTRUCTURE AGE
HEALTH/SAFETY NEEDS
OTHER PROJECT FUNDING
ABILITY AND EFFORT TO FINANCE
LOAN INCENTIVE
ECONOMIC HEALTH
TOTAL
25
10
25
10
10
10
10
100
25
10
25
10
10
10
10
100
POINTS %CRITERIA

21. PROJECT DESCRIPTION
EXISTING INFRASTRUCTURE
 PROPOSED CHANGES
The project area is the northwesterly
corner of Olmsted Falls, which is the
oldest section of town. Many homes in
the area are well over 100 years old
and during the last 20 years, the City
has replaced the failing septic systems
with sanitary sewers. This project is to
sewer the last remaining area serviced
by septic system.
In addition to the sanitary sewer,
sanitary manholes and sanitary
connections, a storm sewer and a
water main will be installed and two (2)
existing WWTP’s will be abandoned and
replaced with two (2) pump stations.
Lastly, the pavement will be replaced
and curbs and driveway aprons will be
installed.

22. LOCATION MAP

24. • Amount Of Deterioration That is Field Verified or
Documented.
• Does Not Include Capacity, Serviceability, or Health
and Safety Welfare Issues.
25 Points
INFRASTRUCTURE CONDITION

25. ☐ Failed
Existing infrastructure is unsalvageable and complete
reconstruction needed.
☐ Critical
Major reconstruction is needed to maintain
integrity.
☐ Poor
Partial reconstruction/extensive rehabilitation is needed
to maintain integrity.
☐ Fair Major rehabilitation needed to maintain integrity.
☐ Good
Routine maintenance and periodic repairs required to
maintain integrity.
Assess the Condition of All Components of the
Infrastructure to be Repaired or Replaced According to
the Definitions in the Manual.
INFRASTRUCTURE CONDITION

26. ROAD  BRIDGE  CULVERT
BRIDGE AND
CULVERT General Appraisal Rating
ROAD Pavement Condition and Structural Deduct
SEWER  SEPTIC  WASTEWATER  WATER
SANITARY SEWER Number Of Sewer Line Breaks Or Flooding Events
SEPTIC SYSTEM Cuyahoga County Board Of Health Condition Rating
STORM SEWER Number Of Sewer Line Breaks Or Flooding Events
WASTEWATER
TREATMENT Number Of NPDES Violations In Previous 10 Years.
WATER SUPPLY Overall Break Rate Or C-factor.
INFRASTRUCTURE CONDITION

27. INFRASTRUCTURE AGE
• ORC Mandated Criteria.
• Original Construction Year.
• Provide Year Of Last Improvement.
• Describe Last Major Improvement.
10 Points

28. • ORC MANDATED CRITERIA.
• Unsafe or Unhealthy Situation –Describe The
Settings.
• Without Supporting Evidence or Rationale – No/Low
Score.
HEALTH AND SAFETY
25 Points

29. • PROVIDE:
• Number of Users (ADT -Certified Count)
• DESCRIBE:
• Safety or Health Deficiencies
• Proposed Improvements
HEALTH AND SAFETY

32. Line
#
Section 1.3
OTHER PUBLIC REVENUES
c ODOT/FHWA PID:
d USDA Rural Development:
e OEPA / OWDA:
f CDBG
g Other: _______________________
TOTAL
TOTAL Divided by Section 1.2 g
• ORC Mandated Criteria.
10 Points
P
oi
n
OTHER PROJECT FUNDING

33. Line
#
Section 1.3
LOCAL RESOURCES
a Local In-Kind or Force Account:
b Local Revenues
TOTAL
TOTAL Divided by Section 1.2 g
• ORC Mandated Criteria.
10 Points
P
oi
ABILITY AND EFFORT

34. LOAN INCENTIVE CRITERIA
• DOPWIC Criteria to Meet Loan Requirement
10 Points
Line
#
Section 1.3
OPWC FUNDS
j Grant ___% of OPWC Funds
k Loan ____% of OPWC Funds
Line k Divided by Section 1.2 g

35. ECONOMIC HEALTH
10 Points
• Per Capita Income (PCI): 2010 – 2014 U.S. Census
• PY2017 Breakpoint is $30,862 – Median of the 59
Communities.
PCI POINTS
<$20,000 10
$20,000 - $25,000 8
$25,000 – $30,861 6
$30,862 - $40,000 4
$40,000 - $50,000 2
$50,000> 1

36. PROJECT SELECTION
PROCESS

37. PROJECT SELECTION
PHASE 1
PROJECT EVALUATION
(Staff review of all projects submitted)

POINTS AWARDED
(Points entered into computer program)

PROJECT RANKING

PROJECT RANKING REVIEWED
(Amount of Loans, Tie Scores)

38. PRELIMINARY PROJECT RANKING
PUBLISHED

APPEALS SUBMITTED AND REVIEWED

REVISE PROJECT SCORES, IF NEEDED

REVISED RANKING PUBLISHED
PROJECT SELECTION
PHASE 2

39. PRELIMINARY RANKING
PY 2017 Allocation + Contingency
PRIMARY RECOMMENDATIONS
Top-ranked projects with requests = $28m
SECONDARY RECOMMENDATIONS (CONTINGENCY)
Projects that would be funded if additional $ became
available.
PROJECTS NOT RECOMMENDED

40. APPEAL PROCESS
• Appeals Deadline – December 2, 2016
• Appeals Posted on County Planning Website.
• Staff Reviews – Revisions made, if needed.
• Revised Preliminary Project Ranking posted.

41. PROJECT SELECTION
PHASE 3
DOPWIC MEETING – December 18th

FINAL PROJECT RANKING
SMALL GOVERNMENT RANKING

AWARD DETERMINATION
(SCIP, LTIP, Loans, Contingency List, Small Government
Recommendations)

DISTRICT PROPOSAL SUBMITTED TO OPWC


42. • OPWC Examines/Approves DOPWIC’S Proposal
• Spring 2016 – OPWC Pre-Approval Letter
• Project – Allowed to Design and Bid
• July 1st – OPWC Funds Available.
OHIO PUBLIC
WORKS COMMISSION

43. OPWC SMALL
GOVERNMENT PROGRAM
• $17.5 Million/Year
• Grants and Loans
• Distinct Criteria
• 7 Applications Per District
• 5 Primary + 2 Contingency

44. OPWC SMALL
GOVERNMENT PROGRAM
• Eligible Applicants: Villages and Townships with a
population of less than 5,000.
• DOPWIC Small Government Subcommittee:
Reviews and selects small government projects
not selected by DOPWIC for recommendation.
• OPWC Small Government Commission:
Reviews projects submitted statewide and selects
project for funding.

45. OPWC SMALL
GOVERNMENT PROGRAM
• Applicants given 30-days to Enhance Applications
• Meet OPWC Small Government Criteria
• Project Selection in May
• Agreements - July 1, 2017

46. OPWC EMERGENCY FUNDS
• $3.5 Million/Year
• Immediate Threat to Health And Safety – Such as a
Natural Disaster
• Not for Delayed Maintenance/Something Foreseen
• Submitted Directly to OPWC
• Director’s Discretion to Approve

47. Q&A

48. CONTACTS
MS. CLAIRE KILBANE, ASSISTANT DIRECTOR
CUYAHOGA COUNTY PLANNING COMMISSION
2079 East 9th Street, Suite 5-300
Cleveland, OH 44115
(216) 443-3710
ckilbane@cuyahogacounty.us
http://www.countyplanning.us/
MS. LINDA BAILIFF, PROGRAM ADMINISTRATOR
OHIO PUBLIC WORKS COMMISSION
65 East State Street, Suite 312
Columbus, OH 43215
(614) 644-1823
linda.bailiff@pwc.state.oh.us
http://www.pwc.state.oh.us/